Tender

Westminster City Council - ITT for a Data Hub Implementation Partner

WESTMINSTER CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

08 Apr 2025 at 09:59

Tender Notice
Summary of the contracting process

Westminster City Council has initiated a tender for a Data Hub Implementation Partner, specifically focusing on software implementation services. The procurement process is being conducted via the Crown Commercial Service Spark Dynamic Purchasing System (DPS), with key actions for interested suppliers including registering with the DPS by 5pm on Friday, 11th April 2025 and Westminster's eProcurement system Jaggaer. The tender stage is active, with a shortlist to be pulled on 7th May 2025 and the tender period ending on 29th May 2025. The project is valued at up to £3.87 million, with an initial phase budget of £850,000. The contract is expected to start on 18th August 2025 and will end on 17th August 2028, taking place in London, United Kingdom.

This tender offers significant growth opportunities for businesses specialising in data platform development, integration, and migration. Companies with experience in technologies such as Snowflake, Azure Data Factory, and Power BI will find this project particularly well-suited to their capabilities. Small and medium-sized enterprises (SMEs) are encouraged to participate, provided they are registered on the DPS and capable of meeting Westminster City Council’s requirements for a strategic data platform to support their reporting, analytics, AI, and personalisation goals. The multi-phase programme allows for potential future expansions, offering sustained business engagement over the contract term.

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Notice Information

Notice Title

Westminster City Council - ITT for a Data Hub Implementation Partner

Notice Description

This opportunity is being procured via the Crown Commercial Service Spark DPS (RM6094). Therefore to be able to submit a tender, you must be registered as a supplier on the DPS. Please note that this can take up to 15 days; * Register on the DPS by following the below link by 5pm (UK time) on Friday 11th April 2025. https://supplierregistration.cabinetoffice.gov.uk/organisation/register * Register on Westminster City Council's (WCC) eProcurement system Jaggaer https://wcc.ukp.app.jaggaer.com * Westminster City Council will pull a shortlist on Wednesday 7th May based on the Spark DPS registered suppliers. Please note that it is the Supplier's responsibility to ensure that they are registered on the DPS and showing live prior to this date. * Shortlisted suppliers will be added to the opportunity and able to view & submit a bid WCC is looking to develop its next generation, strategic data platform, to underpin its reporting, analytics, AI and personalisation goals. The platform will leverage Snowflake as its core data warehouse, likely supported by a range of other products and services. The programme of work will involve consolidation of a range of existing data platforms through migration activities, as well as identifying and processing new datasets to fuel new data products. The programme will likely involve several phases. In first instance, the contract will focus on Phase One, covering delivery items related to the Data hub and Data deliverables. Future phases, that are in scope, will be subject to variations throughout the contract term, as and when required as the programme progresses and subject to budget approval. Phase 1 The initial phase will be to design the new data warehouse environment, then migrate and refactor the existing corporate data warehouse. It will involve discovery and analysis around the data sets, privacy considerations, etc. of the data held in the existing Microsoft SQL Server environment. These datasets and their data pipelines will need to be migrated onto the Snowflake environment. Downstream dependencies such as Power BI dashboards will need to be repointed and if necessary, redesigned. Importantly, this will require extensive refactoring. For example, ingestion may move from SQL Server Integration Services (SSIS) to Azure Data Factory (ADF) and the overall architectural pattern will move from ETL to ELT. The migration is therefore not a "lift and shift" migration. However, the scope will be limited to datasets currently processed into the existing CDW. It should be noted that the advertised estimated budget of up to PS3.87million represents the full potential project and is subject to further budgetary approval. The initial Phase One budget is up to PS850,000.00. Further phases and additional expenditure will be confirmed as the programme progresses and are discretionary, subject to both budgetary approval and the requirements of the council, therefore not guaranteed to the supplier. Additional information: This opportunity is being procured via the Crown Commercial Service Spark DPS (RM6094). Therefore to be able to submit a tender, you must be registered as a supplier on the DPS. Please note that this can take up to 15 days; * Please register on the DPS by following the below link by 5pm (UK time) on Friday 11th April 2025. https://supplierregistration.cabinetoffice.gov.uk/organisation/register * Register on Westminster City Council's eProcurement system Jaggaer https://wcc.ukp.app.jaggaer.com * Westminster City Council will pull a shortlist on Wednesday 7th May based on the Spark DPS registered suppliers. Please note that it is the Supplier's responsibility to ensure that they are registered on the DPS and showing live prior to this date. * All shortlisted suppliers will be added to the opportunity and able to view and submit a bid. Once registered on Spark DPS, the opportunity and all associated procurement documents will be accessible to all shortlisted suppliers via our City of Westminster Procurement and Contracts portal ("the Portal"), kindly visit https://wcc.ukp.app.jaggaer.com and search for the following reference: ITT_30323. If you have any questions, please submit these through the portal. Our portal is free to register on. To view details of the Opportunity via the Portal please click the following link and click on Opportunities: https://wcc.ukp.app.jaggaer.com Or browse as follows: - Connect to https://wcc.ukp.app.jaggaer.com - Enter your Username and Password - Go to Published Opportunities - Click on the Project Title to view details

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5195879f-2b95-4274-95bf-3a45d797bc3e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f969adfd-6978-47d0-8f8f-8ec6fbc31e60
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a dynamic purchasing system
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72263000 - Software implementation services

Notice Value(s)

Tender Value
£3,870,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Apr 202510 months ago
Submission Deadline
29 May 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
17 Aug 2025 - 17 Aug 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WESTMINSTER CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1E 6QP
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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