Award

Guilsborough Multi Academy Trust ~ Tender for Cleaning Services.

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

14 Aug 2017 at 13:38

Award Notice
Tender

02 Mar 2017 at 12:03

Tender Notice
Summary of the contracting process

The Guilsborough Multi Academy Trust, located in Guilsborough on the Northamptonshire/Leicestershire border, recently completed a tender for cleaning services. This contract, awarded to Birkin Cleaning Services Ltd, has a total value of approximately £446,798.72 and covers a fixed duration from 1st September 2017 to 31st August 2020. The procurement method used was a selective process under the restricted procedure. Businesses interested in this opportunity should note that the original tender period was open until 31st March 2017, and the service aims to maintain high cleanliness standards essential for a conducive learning environment.

This contract presents significant opportunities for cleaning service providers, particularly those with innovative approaches and experience in educational settings. Companies that can demonstrate compliance with BICSc cleaning standards and offer modern cleaning methodologies will likely excel in this competitive market. The ideal candidates are small to medium-sized enterprises (SMEs), capable of delivering flexible and responsive cleaning services that cater to the unique needs of a multi-academy trust. Emphasising proactive management and high service levels will be crucial for those looking to engage in future tenders of this nature.

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Notice Information

Notice Title

Guilsborough Multi Academy Trust ~ Tender for Cleaning Services.

Notice Description

The successful Supplier will be required to provide cleaning services for Guilsborough Multi Academy Trust. Guilsborough Academy is a secondary school situated in the rural village of Guilsborough on the Northamptonshire / Leicestershire border. The school converted to academy status in 2011 and formed a Multi Academy Trust with Naseby Church of England Primary Academy in 2014. We believe that learning should be enjoyable and challenging. This belief, combined with the excellent teaching skills and commitment of our staff and the enthusiasm and hard work of our students, lies at the heart of our success. The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide a school that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification. The contract being tendered is for 3 years in duration from 1.9.2017 until 31.8.2020 and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. At present the cleaning staff structure is: - 1 cleaning supervisor; - 1 assistant supervisor; - 16 cleaning operatives (includes 1 driver and 1 cleaner at the Primary school). The current incumbent is BCS Ltd. None of the incumbent members of cleaning staff are members of the LGPS. The annual value of the current contract is: Guilsborough: 110 658 GBP + VAT. Naseby: 5 097.96 GBP + VAT (1 x cleaning operative here). Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/guilsborough_multi_academy_trust The closing date for receipt of the Selection Questionnaire is 31.3.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-52ff09a4-9fd1-4c7c-9c6e-642bc3cf232c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/614de805-0727-4878-8737-2d820eea17b1
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
Not specified
Awards Value
£446,798 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20178 years ago
Submission Deadline
31 Mar 2017Expired
Future Notice Date
Not specified
Award Date
11 Jul 20178 years ago
Contract Period
31 Aug 2017 - 31 Aug 2022 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
The Litmus Partnership
Contact Email
pqq@litmuspartnership.co.uk
Contact Phone
Not specified

Buyer Location

Locality
GUILSBOROUGH
Postcode
NN6 8QE
Post Town
Northampton
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF24 West Northamptonshire
Delivery Location
Not specified
Local Authority
West Northamptonshire
Electoral Ward
Long Buckby
Westminster Constituency
Daventry

Supplier Information

Number of Suppliers
1
Supplier Name

BIRKIN CLEANING SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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