Award

Sharnbrook Academy Federation - Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

13 Jan 2017 at 14:19

Award Notice
Tender

18 Nov 2016 at 20:16

Tender Notice
Summary of the contracting process

The Sharnbrook Academy Federation, represented by The Litmus Partnership Ltd, is currently concluding the procurement process for cleaning services in Bedfordshire. The tender, titled "Tender for Cleaning Services," has been awarded and pertains to a total contract value of approximately £591,149.54. This contract is set to run for four years, from 1st August 2016 to 31st July 2020. The procurement method utilised was a selective approach under a restricted procedure, with key activities aimed at providing comprehensive cleaning solutions, including litter picking and hygiene services across multiple schools within the federation.

This tender presents substantial opportunities for businesses specialising in cleaning services, particularly those able to showcase robust recruitment strategies and reliable staff management. Companies with experience in educational settings or those capable of providing a comprehensive range of cleaning and hygiene services would be well-suited to engage in such public procurement opportunities. With a total value nearing £320,000 for various cleaning contracts across the federation's schools, suppliers that can deliver high-quality service and demonstrate capacity in managing diverse cleaning needs may find significant growth potential in this sector.

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Notice Information

Notice Title

Sharnbrook Academy Federation - Tender for Cleaning Services

Notice Description

The successful tenderer will be required to provide cleaning services to the Sharnbrook Academy Federation. The contract being tendered is for 4 years on a 2 + 2 basis subject to satisfactory performance and reviews in the 1st 2 years. The contract will run from 1.8.2016. The intention is that the contractor will carry out the 2016 summer clean ready for the start of the new school year. The successful contractor must have a robust and proven recruitment / staff absence cover strategy, as the schools are in rural areas. The Federation would also like to consider within this contract: 1. Litter picking and emptying of the schools external litter bins; 2. Feminine hygiene - monthly collection and replacing of the sanitary bins, weekly collection and swapping of clinical waste bins (Medial rooms and Nursery); 3. Other wash-room services that they can offer, i.e. air fresheners, neutralisers, etc. At present there is a mix of cleaning contracts across the 4 schools. Sharnbrook Upper School has nearly 2 000 students and 400 staff. It consists of 17 buildings. This is part in-house and part outsourced to a contractor due to difficulties in recruiting suitable reliable staff. The current contract value for cleaning is circa 210 000 GBP; Litter picking and external bins circa 10 400 GBP; Feminine hygiene and wash-room services circa 2 000 GBP. Lincroft Middle School has nearly 850 students and 110 staff. It consists of 6 buildings. This is part in-house and part outsourced to a contractor due to difficulties in recruiting suitable reliable staff. The current value of the cleaning is circa 33 000 GBP; Litter picking is circa 1 500 GBP; Feminine hygiene and wash-room services is circa 2 000 GBP. Harrold Priory Middle School has nearly 400 students and 40 staff. It consists of 7 buildings. This is completely outsourced. The current value of the cleaning is circa 28 000 GBP; Litter picking is circa 1 500 GBP; Feminine hygiene and wash-room services is circa 1 000 GBP. Margaret Beaufort Middle School is completely in house and there are 13 cleaning operatives and the site manager working 70 hours per week Monday to Friday in the afternoons. None of the cleaners are members of the LGPS. The current value of the cleaning is circa 29 000 GBP; Litter picking is circa 1 500 GBP; Feminine hygiene and wash-room services is circa 1 000 GBP; Total contract value circa 320 000 GBP. Further information is provided within the Procurement Documents. Additional information: Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/sharnbrook_academy_federation The closing date for receipt of the Pre-Qualification Questionnaire is 18.3.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5325d56e-adc9-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/35c70a3d-343e-4726-8341-da2b2208bf3c
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919000 - Office, school and office equipment cleaning services

Notice Value(s)

Tender Value
£1,280,000 £1M-£10M
Lots Value
Not specified
Awards Value
£591,149 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
13 Jan 20179 years ago
Submission Deadline
18 Mar 2016Expired
Future Notice Date
Not specified
Award Date
21 Jun 20169 years ago
Contract Period
31 Jul 2016 - 31 Jul 2020 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BEDFORDSHIRE
Postcode
MK44 1JL
Post Town
Milton Keynes
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH24 Bedford
Delivery Location
Not specified
Local Authority
Bedford
Electoral Ward
Sharnbrook
Westminster Constituency
North Bedfordshire

Supplier Information

Number of Suppliers
1
Supplier Name

PENDERGATE LTD T/A RIDGE CREST CLEANING SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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