Award

EAP.ONE.004 North East Sites Term Landscape Maintenance and Cleansing Contract 2016 - 2019

HOMES & COMMUNITIES AGENCY

This public procurement record has 2 releases in its history.

Award

06 Feb 2017 at 11:47

Award Notice
Tender

18 Nov 2016 at 20:17

Tender Notice
Summary of the contracting process

The Homes and Communities Agency (HCA) is currently finalising the EAP.ONE.004 North East Sites Term Landscape Maintenance and Cleansing Contract, which spans from December 1, 2016, to November 30, 2019. This procurement falls under the services category, specifically focusing on grounds maintenance services across 25 sites located in the North East of England. Suppliers must submit their tenders by November 9, 2016. This contract is intended to be awarded through a limited procurement method, without prior publication of a notice, and the contract value is estimated at £96,217, with a minimum threshold of £78,700 for bids. The contract will be monitored for performance based on Key Performance Indicators (KPIs).

This opportunity presents significant growth potential for businesses specialising in landscape maintenance and cleansing services, particularly those with the capability to handle the expected scheduled and unplanned works throughout the contract term. Suppliers should be equipped to meet specific insurance requirements and demonstrate experience in similar contracts to be considered. Small and medium-sized enterprises (SMEs) may find this contract especially suitable, providing an avenue to showcase their competencies while contributing to the HCA's objectives of local economic development and regeneration.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

EAP.ONE.004 North East Sites Term Landscape Maintenance and Cleansing Contract 2016 - 2019

Notice Description

The Homes and Communities Agency (HCA) is the single, national housing and regeneration delivery agency for England. Our vision is to create opportunity for people to live in homes they can afford in places they want to live, by enabling local authorities and communities to deliver the ambition they have for their own areas. For more information visit www.gov.uk/hca In the achievement of this vision, the HCA 'holds' large expanses of land and built estate. The HCA will work with local partners to develop, invest in and dispose of the assets in pursuit of the economic development and regeneration objectives agreed by local partners and in support of local strategies. Whilst these sites help facilitate the delivery of the vision for the organisation, they also bring duties of care, health and safety, trespass and other liabilities and responsibilities. As part of the solution to manage such liabilities the HCA procure Services to undertake routine and emergency activities on its estate. The HCA's procurement is led by its duty of care in relation to health & safety and building conservation as well as their responsibilities surrounding the economy, environment and society. The HCA is seeking to appoint a competent Supplier for the provision of landscape maintenance and cleansing services at 25 sites within its EAP North East portfolio. Typical planned works under this Contract comprise, but are not exclusively limited to the following; Site inspections, whereby the Contractor shall indicate; all matters relating to the maintenance specification, recommendations for necessary works, incidences of vandalism, flytipping, trespass and adjustments to the scheduled works; Grass cutting; Hedge Cutting; Shrub maintenance; Weed Control and Cleansing. Suppliers should be aware that Unplanned works may arise over the term of the Contract which will be instructed by the HCA as and when required in accordance with the Terms and Conditions of the Contract. Suppliers should note that this is a performance based Contract, the performance of which will be monitored through Key Performance Indicators (KPI's). The minimum level of Public & Employers Liability insurance cover needed for this Contract is PS5 million and PS10 million respectively. The Homes and Communities Agency wish to appoint a single Supplier to undertake the above Service for an initial 24 month term with provision for a further 12 month extension on written instruction of the Employer. Services are expected to be have commenced on site by 1st December 2016. All Suppliers must be confident that they have the capacity to start the Contract within the required timescale. The EAP North East Sites site will be available for viewing during this Tender. Suppliers will be required to visit the sites prior to Pricing and will be required to confirm this within the Tender return. Additional information: Tender Return 13.00pm Due to size, the Appendices in support of this Tender are provided on a Client Access Web Portal for you to access and download. To obtain the documents: * Enter the following URL into the address bar of your internet browser http://clientportal.tep.uk.com * When prompted for a username enter: Tep epca10 (be careful not to include a space after the username) * When prompted for a password enter: Tepca1710 Please ensure your type in the username and password and do not copy and paste as this will not work. So as to receive notifications of clarification questions asked by Suppliers and the Agency's response, Suppliers must click the 'Watch this Notice' button on the notice within Contracts Finder to receive email notification when changes/updates are made to the notice. Please note in order to use this feature Suppliers must be registered with Contracts Finder. Suppliers wishing to tender for HCA contracts which involve physical Works or Services such as construction, demolition or building maintenance, must either be registered and assessed by a prequalification assessment scheme which is a member of SSIP (Safety Schemes in Procurement), be able to demonstrate membership of an equivalent scheme or complete a Health and Safety Questionnaire. SSIP membership must either already be in place, or be likely to be in place when Tenders are to be returned to the HCA. Therefore, it is recommended that applications should already be submitted when Suppliers submit their Suitability Assessment. Further information on SSIP and details of assessment scheme members can be found on http://www.ssip.org.uk/. All discussions, meetings and communications will be conducted in English. The contract will be subject to English law. Tenders and all supporting documents must be priced in GBP and all payments under the contract will be made in GBP. This procurement and award is subject to the transparency arrangements adopted by the UK Government. Please refer to the Tender Document for further information. Suppliers are advised that the HCA is subject to the Freedom of Information Act 2000 ("The Act"). Please refer to the Tender Document for further information. The HCA takes a zero-tolerance approach to bribery and corruption and sets high standards of impartiality, integrity and objectivity in relation to the stewardship of public funds and the management of its activities. Please refer to https://www.gov.uk/government/publications/anti-bribery-and-corruption-policy for further information.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-53780ec3-adca-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/04fa3bc4-266d-4f80-b1ee-b1e2376825cc
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award of contract without prior publication of a contract notice
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£96,217 Under £100K
Lots Value
Not specified
Awards Value
£69,498 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
6 Feb 20179 years ago
Submission Deadline
9 Nov 2016Expired
Future Notice Date
Not specified
Award Date
1 Jan 20179 years ago
Contract Period
2 Jan 2017 - 31 Dec 2019 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HOMES & COMMUNITIES AGENCY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WARRINGTON
Postcode
WA3 7BH
Post Town
Warrington
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD61 Warrington
Delivery Location
TLC North East (England)
Local Authority
Warrington
Electoral Ward
Birchwood
Westminster Constituency
Warrington North

Supplier Information

Number of Suppliers
1
Supplier Name

AIREDALE FORESTRY

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-53780ec3-adca-11e6-9901-0019b9f3037b-2017-02-06T11:47:03Z",
    "date": "2017-02-06T11:47:03Z",
    "ocid": "ocds-b5fd17-53780ec3-adca-11e6-9901-0019b9f3037b",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "HCAP17061A",
        "title": "EAP.ONE.004 North East Sites Term Landscape Maintenance and Cleansing Contract 2016 - 2019",
        "description": "The Homes and Communities Agency (HCA) is the single, national housing and regeneration delivery agency for England. Our vision is to create opportunity for people to live in homes they can afford in places they want to live, by enabling local authorities and communities to deliver the ambition they have for their own areas. For more information visit www.gov.uk/hca In the achievement of this vision, the HCA 'holds' large expanses of land and built estate. The HCA will work with local partners to develop, invest in and dispose of the assets in pursuit of the economic development and regeneration objectives agreed by local partners and in support of local strategies. Whilst these sites help facilitate the delivery of the vision for the organisation, they also bring duties of care, health and safety, trespass and other liabilities and responsibilities. As part of the solution to manage such liabilities the HCA procure Services to undertake routine and emergency activities on its estate. The HCA's procurement is led by its duty of care in relation to health & safety and building conservation as well as their responsibilities surrounding the economy, environment and society. The HCA is seeking to appoint a competent Supplier for the provision of landscape maintenance and cleansing services at 25 sites within its EAP North East portfolio. Typical planned works under this Contract comprise, but are not exclusively limited to the following; Site inspections, whereby the Contractor shall indicate; all matters relating to the maintenance specification, recommendations for necessary works, incidences of vandalism, flytipping, trespass and adjustments to the scheduled works; Grass cutting; Hedge Cutting; Shrub maintenance; Weed Control and Cleansing. Suppliers should be aware that Unplanned works may arise over the term of the Contract which will be instructed by the HCA as and when required in accordance with the Terms and Conditions of the Contract. Suppliers should note that this is a performance based Contract, the performance of which will be monitored through Key Performance Indicators (KPI's). The minimum level of Public & Employers Liability insurance cover needed for this Contract is PS5 million and PS10 million respectively. The Homes and Communities Agency wish to appoint a single Supplier to undertake the above Service for an initial 24 month term with provision for a further 12 month extension on written instruction of the Employer. Services are expected to be have commenced on site by 1st December 2016. All Suppliers must be confident that they have the capacity to start the Contract within the required timescale. The EAP North East Sites site will be available for viewing during this Tender. Suppliers will be required to visit the sites prior to Pricing and will be required to confirm this within the Tender return. Additional information: Tender Return 13.00pm Due to size, the Appendices in support of this Tender are provided on a Client Access Web Portal for you to access and download. To obtain the documents: * Enter the following URL into the address bar of your internet browser http://clientportal.tep.uk.com * When prompted for a username enter: Tep epca10 (be careful not to include a space after the username) * When prompted for a password enter: Tepca1710 Please ensure your type in the username and password and do not copy and paste as this will not work. So as to receive notifications of clarification questions asked by Suppliers and the Agency's response, Suppliers must click the 'Watch this Notice' button on the notice within Contracts Finder to receive email notification when changes/updates are made to the notice. Please note in order to use this feature Suppliers must be registered with Contracts Finder. Suppliers wishing to tender for HCA contracts which involve physical Works or Services such as construction, demolition or building maintenance, must either be registered and assessed by a prequalification assessment scheme which is a member of SSIP (Safety Schemes in Procurement), be able to demonstrate membership of an equivalent scheme or complete a Health and Safety Questionnaire. SSIP membership must either already be in place, or be likely to be in place when Tenders are to be returned to the HCA. Therefore, it is recommended that applications should already be submitted when Suppliers submit their Suitability Assessment. Further information on SSIP and details of assessment scheme members can be found on http://www.ssip.org.uk/. All discussions, meetings and communications will be conducted in English. The contract will be subject to English law. Tenders and all supporting documents must be priced in GBP and all payments under the contract will be made in GBP. This procurement and award is subject to the transparency arrangements adopted by the UK Government. Please refer to the Tender Document for further information. Suppliers are advised that the HCA is subject to the Freedom of Information Act 2000 (\"The Act\"). Please refer to the Tender Document for further information. The HCA takes a zero-tolerance approach to bribery and corruption and sets high standards of impartiality, integrity and objectivity in relation to the stewardship of public funds and the management of its activities. Please refer to https://www.gov.uk/government/publications/anti-bribery-and-corruption-policy for further information.",
        "datePublished": "2016-10-18T08:38:43+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "77314000",
            "description": "Grounds maintenance services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "North East",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "North East",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 78700,
            "currency": "GBP"
        },
        "value": {
            "amount": 96217,
            "currency": "GBP"
        },
        "procurementMethodDetails": "Award of contract without prior publication of a contract notice",
        "tenderPeriod": {
            "endDate": "2016-11-09T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2016-12-01T00:00:00Z",
            "endDate": "2019-11-30T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/b2f42474-3529-42a8-903c-c081f646e807",
                "datePublished": "2016-10-18T08:38:43+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "application/pdf",
                "description": "Invitation to Tender",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/d5832dfc-0ab3-46ab-b427-d8540e604727",
                "format": "application/pdf"
            },
            {
                "id": "3",
                "documentType": "application/pdf",
                "description": "Tender Clarifications_v1_27.10.2016",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/bb20bb88-13a6-414c-b23a-d610beee4284",
                "format": "application/pdf"
            },
            {
                "id": "4",
                "documentType": "application/pdf",
                "description": "Tender Clarifications_v2_03.11.2016",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/b7e72a65-32b3-4807-ae3a-506cf99eed75",
                "format": "application/pdf"
            },
            {
                "id": "5",
                "documentType": "tenderNotice",
                "description": "Supporting Documentation (Instructions below)",
                "url": "http://clientportal.tep.uk.com"
            }
        ],
        "procurementMethod": "limited"
    },
    "parties": [
        {
            "id": "GB-GOR-PB161",
            "name": "HOMES & COMMUNITIES AGENCY",
            "identifier": {
                "legalName": "HOMES & COMMUNITIES AGENCY",
                "scheme": "GB-GOR",
                "id": "PB161"
            },
            "address": {
                "streetAddress": "TEP, Genesis Centre, Birchwood Science Park, Birchwood",
                "locality": "Warrington",
                "postalCode": "WA3 7BH",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Lindsey Cunniff",
                "email": "HCATenders@tep.uk.com",
                "telephone": "01925 844004"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-46540",
            "name": "Airedale Forestry Limited",
            "identifier": {
                "legalName": "Airedale Forestry Limited"
            },
            "address": {
                "streetAddress": "Houghton House, Nesham Place, Houghton le Spring, Tyne & Wear, DH5 8AE"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-GOR-PB161",
        "name": "HOMES & COMMUNITIES AGENCY"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-53780ec3-adca-11e6-9901-0019b9f3037b-1",
            "status": "active",
            "date": "2017-01-01T00:00:00Z",
            "datePublished": "2017-02-06T11:47:03Z",
            "value": {
                "amount": 69498.47,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-46540",
                    "name": "Airedale Forestry Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2017-01-02T00:00:00Z",
                "endDate": "2019-12-31T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/04fa3bc4-266d-4f80-b1ee-b1e2376825cc",
                    "datePublished": "2017-02-06T11:47:03Z",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "application/pdf",
                    "description": "Invitation to Tender",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/2f321240-49f9-4ec3-af72-34e9bc26f4da",
                    "format": "application/pdf"
                },
                {
                    "id": "3",
                    "documentType": "application/pdf",
                    "description": "Tender Clarifications_v1_27.10.2016",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/2b9c8b42-9369-4a97-8c02-34e455ea4882",
                    "format": "application/pdf"
                },
                {
                    "id": "4",
                    "documentType": "application/pdf",
                    "description": "Tender Clarifications_v2_03.11.2016",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/659a2b17-ad26-4a43-8d9f-3b830435040c",
                    "format": "application/pdf"
                },
                {
                    "id": "5",
                    "documentType": "tenderNotice",
                    "description": "Supporting Documentation (Instructions below)",
                    "url": "http://clientportal.tep.uk.com"
                }
            ]
        }
    ]
}