Tender

2023-685 Venue Finding Services

AHDB

This public procurement record has 1 release in its history.

Tender

16 May 2024 at 10:39

Tender Notice
Summary of the contracting process

The Agriculture and Horticulture Development Board (AHDB) has issued a tender titled "2023-685 Venue Finding Services" under the services category. The procurement process is at the planning stage, with a deadline for submission on 18th June 2024. The contract period is from 6th August 2024 to 5th September 2028. The tender requires venue finding services in the event services industry, with a value of £400,000. The procurement method is an open procedure above the threshold, and the delivery addresses are in Coventry, West Midlands, United Kingdom.

This tender by AHDB presents an opportunity for businesses specialising in event services to compete for providing venue finding services. Small and medium-sized enterprises (SMEs) would be well-suited to bid for this opportunity. The tender's focus on offering bill-back services, best-negotiated rates, and varied venue options creates a platform for businesses to showcase their capability in delivering large and small venues. The requirement for financial capability and generating commission from venues aligns with ensuring value for money for levy payers, making it a strategic opportunity for businesses to demonstrate their expertise in delivering cost-effective services.

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Notice Information

Notice Title

2023-685 Venue Finding Services

Notice Description

AHDB intend to procure a Contract to a successful Supplier for the provision Venue Finding services. The successful supplier will be required to deliver venue quotes with clear costs, offer bill-back services, best-negotiated rates and varied options of locations/venues. AHDB work on various events, so the selected agency must have the ability to provide large and small venues. Bill back services can be up to PS80,000 per event, so the agency must have the financial capability to facilitate this and the selected agency need to generate their commission from the venues and not charge AHDB for their service, as well as ensuring value for money for levy payers is provided. The closing date is NOON on the 18th June 2024. The electronic address at which the Procurement Documents have been made directly available by AHDB by electronic means is https://defra-family.force.com/s/Welcome. This is AHDB's e-Sourcing portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-53fe158f-677c-4e48-bde3-e4650468d9bd
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/03fd8833-64aa-45f2-a621-d58d12bd720b
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 May 20241 years ago
Submission Deadline
18 Jun 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
5 Aug 2024 - 5 Sep 2028 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
AHDB
Contact Name
Sarah Waters
Contact Email
procurement@ahdb.org.uk
Contact Phone
Not specified

Buyer Location

Locality
COVENTRY
Postcode
CV3 4PE
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Warwick
Electoral Ward
Cubbington & Leek Wootton
Westminster Constituency
Kenilworth and Southam

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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