Award

Access Control (Gov Pass)

INTELLECTUAL PROPERTY OFFICE

This public procurement record has 1 release in its history.

Award

21 Apr 2026 at 08:45

Award Notice
Summary of the contracting process

The Intellectual Property Office in Newport, Wales, has completed the procurement process for a new Access Control System (Gov Pass), categorised under the Access Control System industry (CPV 42961100). This contract involves a call-off from RM6257, Lot 3, employing a selective procurement method, specifically a call-off from a framework agreement. The scope includes the design, supply, installation, and commissioning of a modern ACS that integrates with GovPass, offering enhanced security features and scalability through cloud-based management. The award was made to Mitie Security Ltd, a large-scale supplier, on 20th April 2026, with the contract running from 13th April 2026 to 12th April 2031, valued at £200,986.55 GBP.

This procurement presents significant growth opportunities for businesses involved in access control systems, security technologies, and IT solutions, particularly those capable of providing modular designs and scalable management systems. While the Intellectual Property Office does not specifically aim to work with SMEs or VCSEs for this tender, established firms with expertise in security infrastructure and cloud integration could find competitive advantages in such contracts. The strategic enhancement plans, including potential biometric and mobile credential upgrades, could appeal to businesses keen on innovation and technology advancement in security solutions.

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Notice Information

Notice Title

Access Control (Gov Pass)

Notice Description

Call off from RM6257, Lot 3. The requirement covers the design, supply, installation, and commissioning of a new modern, secure Access Control System (ACS) at Concept House, Newport. The ACS must integrate with GovPass. Deliverables include hardware (readers, controllers, locks), software for access management and pass production, and ongoing maintenance (PPM and reactive). Improvements over the current system include enhanced audit capability, modular design for future upgrades (biometrics, mobile credentials), and cloud-based management for scalability.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-54bc50b2-72f0-48ce-87d7-ed7e0a5a4366
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/36d7d4f0-bc46-4619-b4b2-7debbbb81e6c
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Not specified
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

CPV Codes

42961100 - Access control system

Notice Value(s)

Tender Value
£200,986 £100K-£500K
Lots Value
Not specified
Awards Value
£200,986 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
21 Apr 20263 days ago
Submission Deadline
30 Jan 2026Expired
Future Notice Date
Not specified
Award Date
19 Apr 20265 days ago
Contract Period
12 Apr 2026 - 12 Apr 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
INTELLECTUAL PROPERTY OFFICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
NP10 8QQ
Post Town
Newport
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL54 Monmouthshire and Newport
Delivery Location
TLL Wales
Local Authority
Newport
Electoral Ward
Tredegar Park and Marshfield
Westminster Constituency
Newport West and Islwyn

Supplier Information

Number of Suppliers
1
Supplier Name

MITIE SECURITY

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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