Tender

Property & Asset Management System

SOUTH GLOUCESTERSHIRE COUNCIL

This public procurement record has 1 release in its history.

Tender

24 Nov 2023 at 10:54

Tender Notice
Summary of the contracting process

The South Gloucestershire Council has initiated a tender process for the acquisition of a Property & Asset Management System. The solution sought includes functionalities such as Computer Aided Facilities Management, Health & Safety assessments, Estates and Asset Management, Intelligent Workplaces features, Data and Analytics tools, and Data Integration capabilities. The procurement method is selective under a restricted procedure, with a tender period deadline set for January 2, 2024. The contract period is anticipated to run from July 1, 2024, to June 30, 2027, with the contracting opportunity falling under the goods category.

This tender opportunity presents a chance for businesses providing Software package and information systems to engage with South Gloucestershire Council. The Council has indicated a preference for Small and Medium Enterprises (SMEs) and voluntary, community and social enterprise organizations (VCSEs). Businesses with expertise in asset management solutions, facilities management, health and safety software, intelligent workplaces technologies, and data analytics tools are well-suited to compete for this opportunity. The contract, once awarded, could facilitate business growth and collaboration for the selected vendor over the anticipated contract period.

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Notice Information

Notice Title

Property & Asset Management System

Notice Description

Key features of the new solution required by SGC are detailed below: Computer Aided Facilities Management (CAFM) - Helpdesk, planned/preventative maintenance (PPM), reactive maintenance, orders & invoicing, contract & performance, inspection programmes, leases, cleaning, security, mobile working and a full FM portal access solution (Soft & Hard FM). Health & Safety - Assessments, asbestos management, contract & management for H&S, registers, mandatory regulations, statutory requirements and to include Fire Safety. Estates and Asset Management - Estate/Asset Management, title information e.g. land registry and deeds, Sites/Asset Registers, surveys, CAD/GIS, case management, occupancy management, condition reports, valuations, generation of reports, compliance information, financial information, tenancy data, asset/insurance valuations and property record drawings/maps. Intelligent Workplaces - Energy/Occupancy management, IoT. Data and Analytics - Dashboards, monitors, drawings, maps, reporting, finance and case/resource management. Data Integration - an open, secure, documented API which allows us to integrate with multiple systems e.g., Energy and Utilities database, corporate finance, procurement system and mapping functions. System Requirements - export data, upload data, migrate data, user roles / permissions, easy reporting functions, provide clear/extensive search capabilities, ensure data is secure and cannot be deleted accidentally (full control on deletions required)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5691151e-d635-4106-83f8-74db340f9a57
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5d61ba73-543b-4651-bb0f-407d4f9ea254
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Nov 20232 years ago
Submission Deadline
2 Jan 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Jun 2024 - 30 Jun 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH GLOUCESTERSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
YATE
Postcode
BS37 5AF
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Frampton Cotterell
Westminster Constituency
Thornbury and Yate

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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