Tender

Video Digitisation Services

BFI

This public procurement record has 2 releases in its history.

TenderAmendment

21 Feb 2025 at 12:07

Tender Notice
Tender

21 Feb 2025 at 10:54

Tender Notice
Summary of the contracting process

The British Film Institute (BFI) is seeking several suppliers to provide Video Digitisation Services under a Framework Agreement for the preservation and accessibility of the UK's film heritage. The contract, classified under the "Motion picture and video tape production and related services" category (CPV: 92110000), is available to suppliers in the UK and other specified regions. The procurement process is currently in the tender stage, with the tender period ending on 21 March 2025. The contract, worth an estimated £750,000, will commence on 1 October 2025 and run until 30 September 2028, with a potential one-year extension. Interested suppliers are encouraged to express interest and access the tender documents via the BFI's portal.

This tender offers significant opportunities for businesses specialising in video and audio digitisation services to collaborate with a prestigious cultural institution like the BFI. Suitable candidates include SMEs with expertise in digital archiving and media preservation. Winning this tender can provide a robust platform for expansion and visibility in the heritage preservation sector. Moreover, this framework agreement allows businesses to showcase their technological capabilities and broaden their service offerings in a dynamic and respected field.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Video Digitisation Services

Notice Description

The BFI requires several Suppliers to deliver Video Digitisation Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UK's film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film and television collections cared for by the BFI National Archive encompass the entire history of cinema, include educational, broadcast, amateur and other creative content held on a wide range of videotape formats. To help achieve these objectives this framework agreement invites bidders to propose a range of videotape (& audio) digitisation services, along with costs, which can be drawn upon to augment technical capacity within the BFI National Archive's conservation teams. While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision. Full details of the draft Specification will be available to the Potential Providers in the draft ITT documentation of this requirement. The Framework will be awarded for 3 years initially with an option to extend for an additional one year. Please Note: This requirement will be awarded as a Framework Agreement therefore the BFI does not guarantee any work during the term of the Agreement. Additional information: To take part in this tender, please visit our website, at https://in-tendhost.co.uk/bfi/aspx/Home , where you will need to register, if you haven't already, and express an interest in this opportunity to access the relevant documents. Please note expressions of interest will only be accepted via the portal. Is a Recurrent Procurement Type? : Yes

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-569575a1-5685-431d-9f85-5e552a5356bb
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f0944440-0ff2-4709-bb6a-2a04fccbf098
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92100000 - Motion picture and video services

92110000 - Motion picture and video tape production and related services

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Feb 20251 years ago
Submission Deadline
21 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2025 - 30 Sep 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BFI
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W1T 1LN
Post Town
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
Not specified
Local Authority
Camden
Electoral Ward
Bloomsbury
Westminster Constituency
Holborn and St Pancras

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-569575a1-5685-431d-9f85-5e552a5356bb-2025-02-21T12:07:36Z",
    "date": "2025-02-21T12:07:36Z",
    "ocid": "ocds-b5fd17-569575a1-5685-431d-9f85-5e552a5356bb",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "IT-190-416-2025/418",
        "title": "Video Digitisation Services",
        "description": "The BFI requires several Suppliers to deliver Video Digitisation Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UK's film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film and television collections cared for by the BFI National Archive encompass the entire history of cinema, include educational, broadcast, amateur and other creative content held on a wide range of videotape formats. To help achieve these objectives this framework agreement invites bidders to propose a range of videotape (& audio) digitisation services, along with costs, which can be drawn upon to augment technical capacity within the BFI National Archive's conservation teams. While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision. Full details of the draft Specification will be available to the Potential Providers in the draft ITT documentation of this requirement. The Framework will be awarded for 3 years initially with an option to extend for an additional one year. Please Note: This requirement will be awarded as a Framework Agreement therefore the BFI does not guarantee any work during the term of the Agreement. Additional information: To take part in this tender, please visit our website, at https://in-tendhost.co.uk/bfi/aspx/Home , where you will need to register, if you haven't already, and express an interest in this opportunity to access the relevant documents. Please note expressions of interest will only be accepted via the portal. Is a Recurrent Procurement Type? : Yes",
        "datePublished": "2025-02-21T10:54:53Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "92110000",
            "description": "Motion picture and video tape production and related services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "92100000",
                "description": "Motion picture and video services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "W1T 1LN"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "postalCode": "W1T 1LN"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 1,
            "currency": "GBP"
        },
        "value": {
            "amount": 750000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2025-03-21T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2025-10-01T01:00:00+01:00",
            "endDate": "2028-09-30T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/f0944440-0ff2-4709-bb6a-2a04fccbf098",
                "datePublished": "2025-02-21T10:54:53Z",
                "format": "text/html",
                "language": "en",
                "dateModified": "2025-02-21T12:07:36Z"
            },
            {
                "id": "2",
                "description": "Additional information on how to apply for this contract",
                "url": "https://in-tendhost.co.uk/bfi/aspx/"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-6712",
            "name": "BFI",
            "identifier": {
                "legalName": "BFI"
            },
            "address": {
                "streetAddress": "21 Stephen Street, London",
                "locality": "London",
                "postalCode": "W1T 1LN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Vicki Akinosho",
                "email": "vicki.akinosho@bfi.org.uk",
                "telephone": "020 7957 4792"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-6712",
        "name": "BFI"
    }
}