Tender

Invitation to Tender (Single stage) For Provision of an Attendance Monitoring Tool

UNIVERSITY COLLEGE LONDON

This public procurement record has 1 release in its history.

Tender

22 Feb 2019 at 12:37

Tender Notice
Summary of the contracting process

The University College London (UCL) is currently in the active tender stage for the "Invitation to Tender (Single stage) For Provision of an Attendance Monitoring Tool." This procurement process falls under the goods category, specifically aimed at developing a system for recording attendance. The tender is set to conclude on 14th March 2019, and the anticipated contract period will commence from 1st May 2019, lasting until 1st May 2024, with a total value of £1,500,000. The delivery will take place in London, United Kingdom, and the procurement method used is an open procedure below the threshold. Interested businesses must register on the UCL's In-tend system to participate in this process.

This tender presents significant opportunities for businesses specialising in software development, particularly those offering attendance monitoring solutions or similar systems. Companies capable of providing comprehensive support and maintenance alongside hardware or software solutions would be well-suited to compete for this contract. Additionally, small and medium enterprises (SMEs) and voluntary, community and social enterprises (VCSEs) are encouraged to consider this opportunity, as UCL is seeking fixed pricing for the initial five-year contract to assist with budget planning and overall reliability.

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Notice Information

Notice Title

Invitation to Tender (Single stage) For Provision of an Attendance Monitoring Tool

Notice Description

UCL is planning to procure a solution (hardware / software) with associated support and maintenance to capture and present attendance information. The initial contract term is for 5 years after which it will revert to an annual rolling contract at UCL's discretion. Ideally UCL would like to have fixed pricing for the initial period of 5 years in order to help with budget planning. Attendance Monitoring would replace current devolved and inconsistent manual administrative procedures, which are currently operated at departmental level saving significant time and effort from departments and academics. It is anticipated that Attendance Monitoring will provide suitable evidence for immigration purposes and reduce institutional risk in this area. The solution will also enable UCL to identify instances where welfare issues are occurring, identify problem cases to allow for early intervention on an academic and welfare basis and provide evidence for students who are underperforming. The solution will provide data required for a future Learner Analytics system that would enhance the student experience, enable students to perform better and ensure that UCL's high level of student retention is maintained. The specification detailing UCL's full requirements is set out in Schedule 4 (Mandatory Requirements) and Schedule 5 ("Specification") and should be read before Bidders begin to respond to this ITT. Additional information: This process will be managed via our In-tend system. If you are interested in participating in this ITT you will need to register your company on In-tend and then express an interest in the opportunity. ITT documentation will then be released to you.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-57f90710-43fc-4df3-9d6f-5f7d3ac4e495
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5c933ad4-134f-487d-a144-fe79c597e935
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

48 - Software package and information systems

CPV Codes

31711310 - System for recording attendance

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Feb 20197 years ago
Submission Deadline
14 Mar 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Apr 2019 - 1 May 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY COLLEGE LONDON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
WC1E 6BT
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
TLI London
Local Authority
Camden
Electoral Ward
Bloomsbury
Westminster Constituency
Holborn and St Pancras

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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