Award

RFQ for the Provision of Leasing Services to Secure a Tenant

OXFORD CITY COUNCIL

This public procurement record has 1 release in its history.

Award

25 Sep 2024 at 10:46

Award Notice
Summary of the contracting process

Oxford City Council has completed a procurement process titled "RFQ for the Provision of Leasing Services to Secure a Tenant" in the South East region of the United Kingdom. This contract, classified under the industry category of real estate agency services, required a letting agent to manage the letting of Elsfield Hall, an office building located at Elsfield Way, Oxford. The service began on 28th June 2024 and is scheduled to conclude by 28th December 2024. The procurement, conducted using a closed below threshold method, reached the award stage with CBRE Limited named as the successful supplier on 25th September 2024. The total awarded contract value is £52,000.

This tender presents significant opportunities for businesses within the real estate and property management sectors, particularly those specialising in leasing services. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) were considered suitable for this tender, suggesting a welcoming environment for a diverse range of businesses to compete. The need for market analysis, preparation of marketing materials, client engagement, and legal negotiations indicates that firms with strong advisory capabilities and experience in local property markets could benefit substantially from such opportunities.

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Notice Information

Notice Title

RFQ for the Provision of Leasing Services to Secure a Tenant

Notice Description

The Council is looking to let the office building named Elsfield Hall at Elsfield Way, Oxford owing to the current tenant leaving the property in June 2024. Dilapidations is ongoing with our Property Management team. A letting agent is required to firstly advise on letting prospects and the estimated rental income and secondly to market the property and secure a satisfactory tenant. The work is envisaged to include the following but not be limited to: * Providing an initial report advising on current market conditions, achievable lease terms, target tenants and agreeing on appropriate strategy for letting * Producing marketing material and proceeding to market the property * Carrying out viewings and liasing with potentially interested parties * Reporting on interest at regular intervals and upon request including creation of evaluation matrix comparing interest in consultation with Oxford City Council officers * Recommend a preferred party after a suitable period of marketing and agree heads of terms * Provision of S123 Local Government Act 1972 advice report as to how best consideration is obtained and input into necessary Council committee reports as required * Liaise with all parties during negotiation of legal documents to ensure the transaction proceeds through to completion * Compliance with GDPR regulations is required with all data provided to and by the Council

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-586fd71d-0291-4bdf-985f-f08d63b64b09
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4485c528-7cdb-4952-84c5-ec1bc7e14917
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other - Closed below threshold
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70300000 - Real estate agency services on a fee or contract basis

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£52,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
25 Sep 20241 years ago
Submission Deadline
15 Apr 2024Expired
Future Notice Date
Not specified
Award Date
27 Jun 20241 years ago
Contract Period
27 Jun 2024 - 28 Dec 2024 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
OXFORD CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OXFORD
Postcode
OX1 1BX
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ South East (England)
Local Authority
Oxford
Electoral Ward
Holywell
Westminster Constituency
Oxford West and Abingdon

Supplier Information

Number of Suppliers
1
Supplier Name

CBRE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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