Tender

GR/Corporate Catering & Events Tender

BRISTOL CITY COUNCIL

This public procurement record has 2 releases in its history.

Tender

04 Sep 2024 at 20:51

Tender Notice
Tender

04 Sep 2024 at 19:48

Tender Notice
Summary of the contracting process

Bristol City Council is undertaking a tender process for the GR/Corporate Catering & Events Tender. This procurement, currently in the tender stage, seeks to engage a single concessionaire with specialised expertise in the food industry to provide café, catering, and event/function services across various prominent locations such as City Hall, Bristol Museum and Art Gallery, M Shed, and other facilities in the South West region, United Kingdom. The process follows a competitive dialogue similar to the Public Contracts Regulations 2015 but with adaptations allowed under the Concessionary Contract Regulations 2016. Key dates include the tender submission deadline on 4th October 2024, with the contract period anticipated to run from 1st April 2025 to 31st March 2035, extendable by another three years. The contract is valued at an estimated £86,000,000 GBP.

This procurement presents a lucrative opportunity for businesses within the catering and events industry to expand their operations and secure a substantial long-term contract. Ideal candidates include SMEs and VCSEs with the capacity and expertise to manage multiple high-profile venues and deliver high-quality food services. Participating in this process can significantly enhance a business’s portfolio and market presence, leveraging the potential to collaborate closely with Bristol City Council and contribute to the vibrant community events landscape in the region.

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Notice Information

Notice Title

GR/Corporate Catering & Events Tender

Notice Description

Bristol City Council (BCC) is looking to engage a single concessionaire with specialist food industry expertise to assume delivery responsibility for cafes, catering and event / function services across a number of venues expected to include, but not limited to: - City Hall - Bristol Museum and Art Gallery (BMAG) - M Shed - Central Library - Create Centre - Lord Mayor's Mansion House - Ashton Court Estate (Courtyard Cafe, Golf Cafe & Gold Ticket Office) - Hengrove Play Park: Beach Hut Cafe - Blaise Plant Nursery: Plant Cafe - Blaise Castle Estate: Blaise Cafe - Castle Park: Vaulted Chambers Cafe - Cafe kiosks: Canford Park, Oldbury Court Estate, St Georges Park: Bake Box Kiosk The procurement process will be conducted in accordance with the requirements of the Concessionary Contract Regulations 2016 ("CCR"). Specifically, the council intends to follow a process similar to the Competitive Dialogue procedure described in the Public Contracts Regulations 2015 (as amended) ("PCR") in terms of a process which allows the council to shortlist suitable candidates on the basis of those who pass the Selection Questionnaire, engage with and discuss solutions with the bidders, before awarding the contract to the bidder offering the most economically advantageous tender. However, under the CCR, the council is not bound by the strict formalities or rules governing Competitive Dialogue in the PCR and is able to adapt and change that process within the flexibilities provided in Regulation 37 CCR. The contract is anticipated to be for 10 years with the option to extend for a further 3 years. The council reserves the right to review this during the dialogue process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-593ba583-a01c-4b1a-bae1-4ae8898c2c6c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8b99cdb4-867e-4fce-b300-23ed8e77c1d2
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive dialogue (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55520000 - Catering services

Notice Value(s)

Tender Value
£86,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20241 years ago
Submission Deadline
4 Oct 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2025 - 31 Mar 2035 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRISTOL CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS1 5TR
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
TLK South West (England)
Local Authority
Bristol, City of
Electoral Ward
Hotwells and Harbourside
Westminster Constituency
Bristol Central

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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