Award

FM20097 - Heating, Ventilation and Air Conditioning Maintenance Services Daresbury Laboratory

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 2 releases in its history.

Award

08 Mar 2021 at 10:48

Award Notice
Tender

01 Sep 2020 at 09:57

Tender Notice
Summary of the contracting process

UK Shared Business Services Limited (UK SBS), acting on behalf of UK Research and Innovation, is conducting a public procurement for Heating, Ventilation and Air Conditioning Maintenance Services at the Science and Technology Facilities Council Estate in Warrington. The tender, identified as FM20097, is currently in the award stage, with an allocated contract value of £1,428,574.48, which spans from 22nd February 2021 to 21st February 2025. Bids were due by 7th October 2020 at 11:00, and all submissions were required to be made through the Delta eSourcing Portal.

This procurement presents significant opportunities for businesses in the maintenance services sector, particularly those specialising in heating, ventilation, and air conditioning (HVAC) systems. Small and medium-sized enterprises (SMEs) with expertise in compliance maintenance, asset management, and minor works related to HVAC systems would be particularly well-suited to compete for this contract. The nature of the services required indicates a need for experienced contractors capable of delivering both preventative and reactive maintenance within a high-tech laboratory environment.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

FM20097 - Heating, Ventilation and Air Conditioning Maintenance Services Daresbury Laboratory

Notice Description

The final date and time for the submission of bids is Wednesday 7th October 2020 at 11:00. DO NOT apply directly to the buyer. All tender information MUST be submitted through the Delta eSourcing Portal. Brief Description of Requirement UK Shared Business Services Ltd (UK SBS), on behalf of UK Research and Innovation, wishes to establish a Contract for Heating, Ventilation and Air Conditioning Maintenance at the Science and Technology Facilities Council Estate in Warrington. The following assets are encompassed within this contract and currently on site. A full asset list can be found in Appendix 4. - Chilled water systems - Chiller (Packaged) - Compressor (Rotary Screw) - Data Centre Cooling / Downflow Units - Split Systems - VRV/VRF - Ductwork cleaning (non-kitchen) - Extract fans - AHU - Compressed Air Pipework - Air Compressors - Compressed Air Dryers - Gas Detection (flammable) - Hot Water Calorifier (LTHW) - Flue - Gas boiler (Atmospheric) - Gas boiler (Condensing) - Gas boiler (Combi) - Pumps - Gas solenoid valve - Expansion Vessels - Pressurisation Units (chilled / condenser / LTHW) - BMS Systems - Fume Cupbords For each asset, there are three key components of the services: 1) Maintenance Service Delivery - Compliance Planned Preventative Maintenance (CPPM), Planned Preventative Maintenance (PPM), Remedial works and reactive works; 2) Asset Management Service - Verification and tagging of assets where data is missing; 3) Minor Works - projects related to the assets up to the value of PS50,000 where the Client will provide a specification The services do not include the management of Fume Cupboards or specialist Local Extract Ventilation. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal. This contract will be awarded based on the evaluation criteria set out in the RFP document. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://uksbs.delta-esourcing.com and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.com and the follow the instructions to 'Login' Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: 6Y54G9F85K Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control. Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered further for this opportunity. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. The contracting authority expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice;and ii. to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5a2c66c2-f02a-4381-80ca-1c85bb0db580
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/959f5a19-951f-4aa8-9b5e-6847d8377c6e
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£1,360,000 £1M-£10M
Lots Value
Not specified
Awards Value
£1,428,574 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
8 Mar 20214 years ago
Submission Deadline
7 Oct 2020Expired
Future Notice Date
Not specified
Award Date
18 Feb 20215 years ago
Contract Period
22 Feb 2021 - 21 Feb 2025 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

KIMPTON

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-5a2c66c2-f02a-4381-80ca-1c85bb0db580-2021-03-08T10:48:41Z",
    "date": "2021-03-08T10:48:41Z",
    "ocid": "ocds-b5fd17-5a2c66c2-f02a-4381-80ca-1c85bb0db580",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "FM20097",
        "title": "FM20097 - Heating, Ventilation and Air Conditioning Maintenance Services Daresbury Laboratory",
        "description": "The final date and time for the submission of bids is Wednesday 7th October 2020 at 11:00. DO NOT apply directly to the buyer. All tender information MUST be submitted through the Delta eSourcing Portal. Brief Description of Requirement UK Shared Business Services Ltd (UK SBS), on behalf of UK Research and Innovation, wishes to establish a Contract for Heating, Ventilation and Air Conditioning Maintenance at the Science and Technology Facilities Council Estate in Warrington. The following assets are encompassed within this contract and currently on site. A full asset list can be found in Appendix 4. - Chilled water systems - Chiller (Packaged) - Compressor (Rotary Screw) - Data Centre Cooling / Downflow Units - Split Systems - VRV/VRF - Ductwork cleaning (non-kitchen) - Extract fans - AHU - Compressed Air Pipework - Air Compressors - Compressed Air Dryers - Gas Detection (flammable) - Hot Water Calorifier (LTHW) - Flue - Gas boiler (Atmospheric) - Gas boiler (Condensing) - Gas boiler (Combi) - Pumps - Gas solenoid valve - Expansion Vessels - Pressurisation Units (chilled / condenser / LTHW) - BMS Systems - Fume Cupbords For each asset, there are three key components of the services: 1) Maintenance Service Delivery - Compliance Planned Preventative Maintenance (CPPM), Planned Preventative Maintenance (PPM), Remedial works and reactive works; 2) Asset Management Service - Verification and tagging of assets where data is missing; 3) Minor Works - projects related to the assets up to the value of PS50,000 where the Client will provide a specification The services do not include the management of Fume Cupboards or specialist Local Extract Ventilation. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal. This contract will be awarded based on the evaluation criteria set out in the RFP document. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://uksbs.delta-esourcing.com and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.com and the follow the instructions to 'Login' Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: 6Y54G9F85K Please disregard any content in this notice that requests your organisation \"to apply directly to the buyer\" as this unfortunately a system generated error, that is outside of the Contracting Authorities control. Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered further for this opportunity. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. The contracting authority expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice;and ii. to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx",
        "datePublished": "2020-09-01T10:57:24+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50000000",
            "description": "Repair and maintenance services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "WA4 4AD"
                    },
                    {
                        "postalCode": "WA4 4AD"
                    }
                ]
            }
        ],
        "value": {
            "amount": 1360000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2020-10-07T11:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2020-11-16T00:00:00Z",
            "endDate": "2024-11-15T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/c67602f9-e74e-4a1c-93d3-f38c07cc7af6",
                "datePublished": "2020-09-01T10:57:24+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "biddingDocuments",
                "description": "FM20097 - Final Tender Documentation",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/9f9958ec-e86f-4906-815e-7b1d0843a7f8",
                "format": "application/zip"
            },
            {
                "id": "3",
                "documentType": "biddingDocuments",
                "description": "Delta eSourcing Portal",
                "url": "https://uksbs.delta-esourcing.com"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
            "name": "UK SHARED BUSINESS SERVICES LIMITED",
            "identifier": {
                "legalName": "UK SHARED BUSINESS SERVICES LIMITED",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/dXGP288m"
            },
            "address": {
                "streetAddress": "Polaris House, North Star Avenue",
                "locality": "SWINDON",
                "postalCode": "SN21FF",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Rhedyn Griffiths",
                "email": "fmprocurement@uksbs.co.uk",
                "telephone": "07849 079788"
            },
            "details": {
                "url": "http://www.uksbs.co.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-00781553",
            "name": "KIMPTON LTD",
            "identifier": {
                "legalName": "KIMPTON LTD",
                "scheme": "GB-COH",
                "id": "00781553"
            },
            "address": {
                "streetAddress": "Greenfields Technology Park CH62 3RJ GB"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
        "name": "UK SHARED BUSINESS SERVICES LIMITED"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-5a2c66c2-f02a-4381-80ca-1c85bb0db580-1",
            "status": "active",
            "date": "2021-02-18T00:00:00Z",
            "datePublished": "2021-03-08T10:48:41Z",
            "value": {
                "amount": 1428574.48,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-00781553",
                    "name": "KIMPTON LTD"
                }
            ],
            "contractPeriod": {
                "startDate": "2021-02-22T00:00:00Z",
                "endDate": "2025-02-21T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/959f5a19-951f-4aa8-9b5e-6847d8377c6e",
                    "datePublished": "2021-03-08T10:48:41Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}