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Forensic Evidence Management Platform

West Yorkshire Combined Authority

This public procurement record has 1 release in its history.

Award

21 Oct 2026 at 10:29

Award Notice
Summary of the contracting process

West Yorkshire Combined Authority procured a forensic evidence management software platform to support crime scene and collision investigations, forensic laboratory imaging, evidence management and identification activities. The requirement is for specialist software services delivered in West Yorkshire. The platform is intended to support several connected stages of forensic work, from investigation and imaging through to managing and identifying evidence. This is a focused public-sector technology requirement for suppliers with relevant forensic systems expertise, rather than a general IT hardware or networking purchase.

The procurement is complete and was awarded to Phoenix Software Limited. The authority used a selective further competition as a call-off from its framework for IT hardware, networking, security equipment and commercial off-the-shelf software. The award was made on 15 October 2026. The contract runs from 1 October 2026 to 30 September 2029. Its awarded value is £145,404.48; the tender’s estimated value range was £96,936.32 to £145,404.48. The tender deadline was 13 August 2026. The procurement was identified as suitable for small and medium-sized enterprises, and the buyer sought a software platform for the forensic investigation, imaging, evidence management and identification functions described above.

For suppliers who did not win, this award demonstrates a defined requirement from West Yorkshire Combined Authority for specialist forensic evidence management software supporting police-related investigation and laboratory workflows. A credible competitor would need to show that its platform can support crime scene and collision investigation, forensic lab imaging, evidence management and identification as an integrated operational requirement. The successful supplier was a large software company, but the procurement was marked as suitable for SMEs, indicating that smaller providers could be relevant where they can demonstrate the necessary product capability and dependable delivery for a public-sector customer. The call-off route also shows that the buyer used an existing technology framework and a further competition, so framework access and the ability to compete through that route are commercially important.

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Notice Information

Notice Title

Forensic Evidence Management Platform

Notice Description

This is an awarded contract following a Further Competition from 2821-2022 Framework for the Supply of IT Hardware, Networking and Security Equipment and Commercial Off the Shelf Software (COTS) for a Forensic Evidence Management Platform to support crime scene investigation, collision investigation, forensic lab imaging, evidence management and identification activities.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5d1eafee-7a2b-45e8-94cb-2f22478cfaf1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0c440ce4-49c9-47a2-9fce-7fd0c7954c5d
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£145,404 £100K-£500K
Lots Value
Not specified
Awards Value
£145,404 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20266 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
15 Oct 20261 weeks ago
Contract Period
1 Oct 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Yorkshire Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS1 2DE
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Supplier Information

Number of Suppliers
1
Supplier Name

Phoenix Software

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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