Award

Lewes District Council and Eastbourne Homes Ltd Cleaning Services - Communal Areas Contract

EASTBOURNE BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Award

23 Dec 2019 at 21:29

Award Notice
Tender

26 Apr 2017 at 09:08

Tender Notice
Summary of the contracting process

The procurement process involves the Eastbourne Borough Council, which is inviting tenders for the "Lewes District Council and Eastbourne Homes Ltd Cleaning Services - Communal Areas Contract". This project falls within the cleaning services industry category and is located in the South East of England. The procurement is currently in the Award stage, with a total contract value of £2,000,000 over an initial five-year period, alongside an option for up to five additional one-year extensions. The deadline for submissions was 26th May 2017, with the contract period starting on 29th September 2017 and running until 28th September 2027.

This tender presents significant opportunities for businesses engaged in cleaning services, particularly those capable of delivering value-for-money solutions tailored to the needs of local authorities. Companies that can demonstrate efficiency and quality in communal area cleaning within the public sector could benefit from this contract, especially those with the capacity to manage large-scale operations across multiple locations. Given the procurement's open procedure, it is suitable for a range of suppliers, but those equipped to handle the specific requirements of both Lewes District Council and Eastbourne Homes Ltd will be at a distinct advantage.

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Notice Information

Notice Title

Lewes District Council and Eastbourne Homes Ltd Cleaning Services - Communal Areas Contract

Notice Description

This Procurement is being managed via the SE Shared Services Portal all documents and Clarifications must be submitted via the portal at: https://www.sesharedservices.org.uk/esourcing As part of closer working together between Lewes District Council and Eastbourne Borough Council (including Eastbourne Homes Ltd) tenders are invited for its Cleaning Services - Communal Areas. Eastbourne Homes Ltd is wholly owned by Eastbourne Borough Council and subject to the Council's Contract Procedure Rules and the Public Contracts Regulations 2015. This contract will be let using the Open procedure for an initial period of five years with an option to extend for up to a further 5 years via five 1 year extension periods. There is a requirement to demonstrate value for money to leasehold residents in each of the two Authorities under section 20 of the Landlord and Tenant Act 1985 (as amended by S151 of the Commonhold and Leasehold Reform Act 2002) which set out the precise procedures landlords must follow. The contract will therefore be procured as two lots (Lewes District Council and Eastbourne Homes Ltd) to ensure the cost of providing cleaning services for each authority are accounted for separately. It is recognised that this may result in the award to two different contractors. The current contract spends are circa PS190k per annum and economies of scale are sought, notwithstanding the requirements for two lots. Additional information: All tender documents are available elecronically at: https://www.sesharedservices.org.uk/esourcing

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5f089a2f-7216-4b5b-b81f-2e1344d01600
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/79bd7ebb-8c87-4519-b3ff-f0b5b161b359
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
£787,240 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
23 Dec 20196 years ago
Submission Deadline
26 May 2017Expired
Future Notice Date
Not specified
Award Date
26 Sep 20178 years ago
Contract Period
28 Sep 2017 - 28 Sep 2027 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EASTBOURNE BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EASTBOURNE
Postcode
BN21 4TW
Post Town
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
TLJ South East (England)
Local Authority
Eastbourne
Electoral Ward
Upperton
Westminster Constituency
Eastbourne

Supplier Information

Number of Suppliers
1
Supplier Name

OFFICE AND GENERAL ENVIRONMENTAL SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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