Planning

Timetabling and Room Booking Software Solution

NOTTINGHAM TRENT UNIVERSITY

This public procurement record has 2 releases in its history.

Planning

17 Feb 2020 at 09:48

Market Engagement Notice
Planning

31 Jan 2020 at 14:23

Market Engagement Notice
Summary of the contracting process

Nottingham Trent University is currently in the planning stage of a procurement process for a "Timetabling and Room Booking Software Solution" as part of their initiative to explore suitable educational software packages. The market engagement exercise, aimed at gathering insights from potential suppliers, has a key milestone with an engagement end date set for 21 February 2020. Interested parties are encouraged to submit their information and responses by 17:00 on 14 February 2020. This initiative will take place in the East Midlands of the United Kingdom.

This tender presents a significant opportunity for software firms, particularly those specialising in educational technology and those that can demonstrate innovative solutions for timetable management and room booking. Small and medium-sized enterprises (SMEs) are specifically encouraged to participate, as the university seeks diverse ideas and functionalities that can meet their strategic aims. Engaging with this pre-procurement market exercise may lead to future procurement opportunities, particularly for those able to deliver comprehensive technology solutions and insights into costs and capabilities.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Timetabling and Room Booking Software Solution

Notice Description

NTU wish to undertake a pre-procurement market engagement exercise before any possible procurement is started, to determine suitable Timetabling and Room Booking Software Solutions. In the first instance we would ask that as much information as possible is given in response to our requirements of strategic aims, functionality and operability, as asked for in this document. We may ask that solutions be demonstrated in the proposed workshop sessions, when we have had the opportunity to assess the supplier responses. This exercise is aimed at making informed decisions surrounding future solutions as part of pre-procurement planning and is an essential step before deciding whether to initiate a full project leading to procurement. We will therefore also be looking at supplier and technology capabilities, opportunities to deliver and estimated costs for full and partial solutions. At this stage, we will not be formally assessing proposals, so nothing provided at this stage will be evaluated as part of any future procurement process. We welcome responses from organisations who feel that they have ideas on how our vision can be delivered, and comment on the extent to which our requirements are reasonable, realistic and properly specified. If you feel your organisation is able to contribute to this exercise, please email lewis.simpson@ntu.ac.uk to request a document containing further details. Please then provide responses to the questions in the document and return it via email to lewis.simpson@ntu.ac.uk no later than 17:00 on the 14 February 2020. Following receipt of the responses, and depending on the information obtained, we may invite a selection respondents to attend separate workshop sessions to present and discuss their responses between 24 - 27 February 2020. Organisations not attending a session will not be disadvantaged in any future procurement, as this pre-procurement market engagement is only an exploratory fact-finding exercise: it is not an invitation to tender or a request for formal expressions of interest. Any supplier invited to present or provide information to NTU is doing so to support pre-procurement market research only, to help make any future procurement more focused and efficient, and to clarify NTU's requirements. The expected formal procurement process will start only after completion of this pre-procurement market engagement or soft market testing exercise. Please apply to the buyer using the contact details in this notice.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-62d64f47-796d-42de-a986-75bc74bafb71
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/627b067f-cdb5-4df0-8701-7e3898a89039
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48190000 - Educational software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Feb 20206 years ago
Submission Deadline
Not specified
Future Notice Date
21 Feb 2020Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NOTTINGHAM TRENT UNIVERSITY
Contact Name
Lewis Simpson
Contact Email
lewis.simpson@ntu.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
NOTTINGHAM
Postcode
NG1 4GH
Post Town
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLF East Midlands (England)
Local Authority
Nottingham
Electoral Ward
Hyson Green & Arboretum
Westminster Constituency
Nottingham East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-62d64f47-796d-42de-a986-75bc74bafb71-2020-02-17T09:48:58Z",
    "date": "2020-02-17T09:48:58Z",
    "ocid": "ocds-b5fd17-62d64f47-796d-42de-a986-75bc74bafb71",
    "language": "en",
    "initiationType": "tender",
    "title": "Timetabling and Room Booking Software Solution",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2020-02-21T23:59:59Z"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/627b067f-cdb5-4df0-8701-7e3898a89039",
                "datePublished": "2020-01-31T14:23:08Z",
                "format": "text/html",
                "language": "en",
                "dateModified": "2020-02-17T09:48:58Z"
            }
        ]
    },
    "tender": {
        "id": "1056",
        "title": "Timetabling and Room Booking Software Solution",
        "description": "NTU wish to undertake a pre-procurement market engagement exercise before any possible procurement is started, to determine suitable Timetabling and Room Booking Software Solutions. In the first instance we would ask that as much information as possible is given in response to our requirements of strategic aims, functionality and operability, as asked for in this document. We may ask that solutions be demonstrated in the proposed workshop sessions, when we have had the opportunity to assess the supplier responses. This exercise is aimed at making informed decisions surrounding future solutions as part of pre-procurement planning and is an essential step before deciding whether to initiate a full project leading to procurement. We will therefore also be looking at supplier and technology capabilities, opportunities to deliver and estimated costs for full and partial solutions. At this stage, we will not be formally assessing proposals, so nothing provided at this stage will be evaluated as part of any future procurement process. We welcome responses from organisations who feel that they have ideas on how our vision can be delivered, and comment on the extent to which our requirements are reasonable, realistic and properly specified. If you feel your organisation is able to contribute to this exercise, please email lewis.simpson@ntu.ac.uk to request a document containing further details. Please then provide responses to the questions in the document and return it via email to lewis.simpson@ntu.ac.uk no later than 17:00 on the 14 February 2020. Following receipt of the responses, and depending on the information obtained, we may invite a selection respondents to attend separate workshop sessions to present and discuss their responses between 24 - 27 February 2020. Organisations not attending a session will not be disadvantaged in any future procurement, as this pre-procurement market engagement is only an exploratory fact-finding exercise: it is not an invitation to tender or a request for formal expressions of interest. Any supplier invited to present or provide information to NTU is doing so to support pre-procurement market research only, to help make any future procurement more focused and efficient, and to clarify NTU's requirements. The expected formal procurement process will start only after completion of this pre-procurement market engagement or soft market testing exercise. Please apply to the buyer using the contact details in this notice.",
        "status": "planning",
        "classification": {
            "scheme": "CPV",
            "id": "48190000",
            "description": "Educational software package"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "East Midlands",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "East Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": true,
            "vcse": false
        }
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/DsSA2beK",
            "name": "NOTTINGHAM TRENT UNIVERSITY",
            "identifier": {
                "legalName": "NOTTINGHAM TRENT UNIVERSITY",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/DsSA2beK"
            },
            "address": {
                "streetAddress": "Burton Street",
                "locality": "NOTTINGHAM",
                "postalCode": "NG14GH",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Lewis Simpson",
                "email": "lewis.simpson@ntu.ac.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/DsSA2beK",
        "name": "NOTTINGHAM TRENT UNIVERSITY"
    }
}