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Media Monitoring and Press Release distribution platform

HEALTH DATA RESEARCH UK

This public procurement record has 1 release in its history.

Award

21 Jul 2026 at 10:21

Award Notice
Summary of the contracting process

Health Data Research UK procured a media monitoring and press release distribution platform to support communications about its health research and impact. The service covers monitoring of broadcast, digital and print media, including paywalled sources, across UK and global coverage, with keyword and sub-brand tracking. It includes coverage clippings, automated alerts, broadcast television and radio clips, media distribution, journalist and outlet contacts, media analytics, bespoke reporting, four user accounts, training and support. Desired capabilities included podcast and research-journal monitoring, competitor analysis, two-year storage, multi-factor authentication and integration with Entra ID through single sign-on. The procurement is categorised as database services and delivery is in the United Kingdom.

The procurement is complete and was awarded to AIMEDIAData Ltd. It used a limited procedure through competitive quotation below the threshold. The tender deadline was 21 July 2024. The initial contract began on 1 September 2024 for one year, then was extended to 31 August 2029 because the service remained required. The awarded value is £74,940, against an estimated range of £15,000 to £75,000. The award is recorded as active and dated 1 August 2029. The evaluation focused on experience in the health research sector, media-source coverage, monitoring and distribution functionality, reporting and analytics, usability, training and support, with additional consideration for the listed desired capabilities. The opportunity was suitable for SMEs and VCSEs.

This award indicates sustained demand from a health research organisation for an integrated media intelligence and distribution service rather than a basic press database. A credible future competitor would need demonstrable experience supporting health research organisations, broad and reliable coverage of broadcast, digital and print media, including paywalled content, and current journalist and media-outlet contacts. The platform would need to handle multiple keywords and sub-brands, distribute alerts externally, provide downloadable broadcast clips, and give users clear analytics and bespoke reporting. Suppliers should also be able to support a small team with straightforward user administration, training and responsive assistance. Stronger propositions could add podcasts, research journals, competitor analysis, long-term content storage, MFA and Entra ID single sign-on.

How relevant is this notice?

Notice Information

Notice Title

Media Monitoring and Press Release distribution platform

Notice Description

HDR UK requires a media monitoring and distribution system to support the institute's communications objectives, particularly around sharing our impact through the dissemination of new research findings. Being able to monitor key phrases and topics effectively will also enable HDR UK to not only review our own press coverage, but also stay up to date on what is making news in areas relevant to our work. Essential criteria * Expertise and previous experience in working with organisations in the health research sector * Monitoring across multiple sources of media - including broadcast, digital and print and those behind paywalls. If monitoring UK and global coverage is at different price points, please provide quotation for each * Access to coverage clippings for account holders * Ability to set up coverage alerts that can go automatically to people who do not have an account within the system * Media distribution function and access to up-to-date media contacts of a broad range of journalists and media outlets * Ability to monitor against multiple key words and sub-brands * Individual accounts for four employees of HDR UK * Ability to produce analytics that detail as a minimum the amount of mentions we have received in media coverage and the types of coverage * Ability to create and distribute bespoke reports on media analysis * Ability to view or download broadcast TV and radio broadcast clips * Easy to use system * Training and support Desired criteria * Storage of coverage alerts and clippings for at least 2 years * Monitoring coverage in podcasts * Monitoring across research journals * Competitor analysis function * Ability to enforce MFA on individual accounts * SSO (Single Sign-On) Capability to integrate with Entra ID is preferable, but not mandatory This was procured on a 12 month contract in 2024 however the contract was extended in 2026 until 2029 prompting the contracting authority to publish the contract details due to the increased value.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-66029852-5cc7-4943-83a9-38cdda1da329
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/82651c7b-709c-4868-87c7-e0f492b7c26a
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72320000 - Database services

Notice Value(s)

Tender Value
£75,000 Under £100K
Lots Value
Not specified
Awards Value
£74,940 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
21 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Sep 2024 - 31 Aug 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HEALTH DATA RESEARCH UK
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
NW1 2BE
Postcode Area
North West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
Not specified
Local Authority
Camden
Electoral Ward
Bloomsbury
Westminster Constituency
Holborn and St Pancras

Supplier Information

Number of Suppliers
1
Supplier Name

AIMediaData Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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