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Secure File Sharing and Collaboration Platform

Government Legal Department

This public procurement record has 2 releases in its history.

AwardUpdate

13 Aug 2026 at 14:42

Award Notice
Award

05 Aug 2026 at 14:27

Award Notice
Summary of the contracting process

The Government Legal Department procured a secure file-sharing and collaboration platform as a service. The requirement covers document management software to support the secure exchange, storage and collaborative handling of files. Delivery is for the Government Legal Department in the United Kingdom, with the buying organisation based at 102 Petty France, London. This is an information technology service rather than a software supply or construction requirement. Businesses operating secure cloud collaboration platforms, managed file-sharing services, enterprise document management systems or related information governance services would find the subject matter relevant. The procurement is intended for an organisation handling legal work and therefore centres on secure, reliable document collaboration rather than general-purpose consumer file storage.

The procurement has been awarded following a selective call-off from a framework agreement, and the tender is complete. The award date was 3 August 2026. Softcat PLC was selected as supplier for an awarded value of £218,243.32. The published procurement value is also £218,243.32, with a stated minimum value of £109,121.66; the published value includes an optional extension period. The contract period runs from 1 July 2026 to 30 June 2027. Bids closed on 30 June 2026. The opportunity was identified as a services contract, suitable for small and medium-sized enterprises. The procurement used the framework call-off route rather than an open standalone competition. The award was active when published.

This award demonstrates demand from the Government Legal Department for secure file sharing and collaboration delivered at organisational scale, with document management as the core capability. A credible future supplier would need a mature platform that protects sensitive legal files, supports controlled sharing and collaboration, and remains dependable for users working across a UK government department. Relevant strengths would include secure access management, permissions, auditability, information governance, resilient service operation, user support and the ability to integrate with existing government technology. SMEs were considered suitable for the requirement, so a specialist technology provider could be competitive if it can evidence comparable secure deployments and the capacity to support a substantial departmental service. Experience of public-sector framework call-offs would also be commercially useful.

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Notice Information

Notice Title

Secure File Sharing and Collaboration Platform

Notice Description

the provision of a Secure File Sharing and Collaboration Platform

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-66a9429a-af23-4975-acc2-dd73da66feab
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c42a5cec-025d-4082-ad95-6ca94c301d64
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48311000 - Document management software package

Notice Value(s)

Tender Value
£218,243 £100K-£500K
Lots Value
Not specified
Awards Value
£218,243 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
13 Aug 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
3 Aug 20262 months ago
Contract Period
1 Jul 2026 - 30 Jun 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Government Legal Department
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1H 9GL
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

Softcat Plc

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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