Award

Asset validation and condition surveys

ROYAL BERKSHIRE FIRE & RESCUE SERVICE

This public procurement record has 1 release in its history.

Award

18 Dec 2025 at 10:32

Award Notice
Summary of the contracting process

The Royal Berkshire Fire & Rescue Service (RBFRS) has completed a procurement process titled "Asset validation and condition surveys," focusing on architectural and building-surveying services. This procurement, categorised under the industry classification of Architectural and building-surveying services (CPV: 71251000), was conducted using a selective procurement method through a call-off from a framework agreement. The contract encompasses locations in Reading, England, with the postal code RG31 7SD. The tender process closed on 31st October 2025, and the contract period commenced on 1st November 2025, set to conclude on 1st November 2026. The procurement stage is currently at the Award phase, with the award announcement made on 18th December 2025.

This tender presents significant opportunities for business growth, particularly for small and medium-sized enterprises (SMEs), as it supports the enhancement of asset management plans. Companies specialising in asset management and surveying services eager to expand their clientele within the public sector could benefit substantially. SMEs equipped with capabilities in building-surveying and asset validation are well-suited to compete for contracts similar to this one, supporting the public sector in maintaining compliance and optimizing asset performance. The awarded supplier, Tetra Tech Ltd, reflects the opportunity for such companies to engage and succeed in delivering essential services for public sector organisations like RBFRS.

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Notice Information

Notice Title

Asset validation and condition surveys

Notice Description

The ISO 55000 series of standards for asset management clearly defines the importance of asset management plans (AMP) as they provide the roadmap for achieving value from physical assets by optimising cost, risk and performance across the asset lifecycle. A single corporate asset register with robust systems and processes for maintaining the integrity and currency of data is fundamental to the management of assets and RBFRS' ability to take a strategic approach to planning and use of its estate. Notably, RBFRS does not currently have a Fixed Asset Register (FAR) that is central to the production of an AMP and to support achieving compliance with statutory obligations, management of risk, and delivery of value for money and quality. One of the key findings from the recent NFCC estate survey identified that 1,777 (93%) of fire stations currently have a maintenance backlog, with 54% requiring 'significant maintenance,' such as for structural issues; outdated or failing systems; and roof replacements. 39% require 'minor' maintenance, such as for localised wear and tear, small leaks, cosmetic issues, or minor faults. Robust and accurate asset information can help to forecast the funding required to address the critical areas well in advance which can in turn significantly lower and reduce unnecessary risks and maintain sites to an optimal standard. Importantly, such asset data is an essential pre-requisite for setting the requirements for hard facilities management services contracts - not doing this adds considerable risk for RBFRS in terms of cost and compliance. The Authority reviewed the NHS Shared Business Services - Building Safety and Fire Compliance - SBS10509 - framework Lot 3 Lifts - Maintenance, design and installation, to direct award the contract in line with the framework option.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-697d91ba-8ac8-47cd-af03-109803bfbad6
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e8f3c1ce-f412-48cf-ac0e-20c4deccf6ea
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71251000 - Architectural and building-surveying services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£48,216 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
18 Dec 20252 months ago
Submission Deadline
31 Oct 2025Expired
Future Notice Date
Not specified
Award Date
6 Nov 20253 months ago
Contract Period
1 Nov 2025 - 1 Nov 2026 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROYAL BERKSHIRE FIRE & RESCUE SERVICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
READING
Postcode
RG31 7SD
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
Not specified
Local Authority
West Berkshire
Electoral Ward
Tilehurst Birch Copse
Westminster Constituency
Reading West and Mid Berkshire

Supplier Information

Number of Suppliers
1
Supplier Name

TETRA TECH

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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