Award

Award Notice for the Provision and Installation of an Applicant Tracking System

UNIVERSITY OF CHESTER

This public procurement record has 1 release in its history.

Award

30 Jan 2025 at 16:59

Award Notice
Summary of the contracting process

The University of Chester has completed the procurement process for a new Applicant Tracking System to replace their existing Recruitment Authorisation system, aiming to go live in December 2024. The awarded contract, which was made to Stonefish Software, is initially for four years with the potential for an additional two-year extension. This procurement, categorised under industry-specific software packages, follows an open procedure and covers system specification, implementation, user training, maintenance, and ongoing helpdesk support. The awarded contract commenced on 28 October 2024 and will continue until 30 November 2030, with a total potential value of £142,000 (excluding VAT) for the entire six-year period, including extensions. The project is based in the North West region of the United Kingdom.

This tender offers substantial growth opportunities for businesses involved in industry-specific software solutions, particularly those capable of providing comprehensive system implementation and ongoing support services. SMEs and VCSEs specialising in software development and technological solutions for educational institutions would find this contract especially suitable. The successful bidder, Stonefish Software, exemplifies the kind of expertise and service provision required, demonstrating a market need for quality software services within the academic sector.

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Notice Information

Notice Title

Award Notice for the Provision and Installation of an Applicant Tracking System

Notice Description

This Award Notice follows the University of Chester seeking tenders for an Applicant Tracking System to replace a Recruitment Authorisation system with the aim of going live in December 2024. The system has been procured on an initial 4-year contract with the possibility of contract extensions for a further 2 years subject to performance reviews. The University required supplier led full system specification and implementation plan plus user training, maintenance and ongoing helpdesk support. Please note that all values in the Award Notice have been rounded up and are for the full potential 6 year length of the contract including optional extension years and exclude VAT.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6c52ea0a-27dd-4340-97a8-d689cfa5c823
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ab11c0d1-8b3e-402f-9855-03086dc667ea
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£142,000 £100K-£500K
Lots Value
Not specified
Awards Value
£75,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
30 Jan 20251 years ago
Submission Deadline
16 Sep 2024Expired
Future Notice Date
Not specified
Award Date
24 Oct 20241 years ago
Contract Period
28 Oct 2024 - 30 Nov 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF CHESTER
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHESTER
Postcode
CH1 4BJ
Post Town
Chester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD63 Cheshire West and Chester
Delivery Location
TLD North West (England)
Local Authority
Cheshire West and Chester
Electoral Ward
Chester City & the Garden Quarter
Westminster Constituency
Chester North and Neston

Supplier Information

Number of Suppliers
1
Supplier Name

STONEFISH SOFTWARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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