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Provision of a Travel Management Service for Keele University

Keele University

This public procurement record has 1 release in its history.

Award

20 Jul 2026 at 09:39

Award Notice
Summary of the contracting process

Keele University Leisure Centre procured a comprehensive managed business travel service for its UK and international travel needs. The service covers booking flights and other travel, accommodation and vehicle hire, alongside travel risk management and round-the-clock support. It also includes integrated sustainability reporting and performance management. This is a travel management services requirement, delivered for the university’s operations in Keele, Newcastle. The procurement falls within the services category and is suited to a specialist travel management company able to coordinate multiple business travel arrangements through a single managed service.

The procurement is complete and was awarded on 30 June 2025 to KEY TRAVEL LIMITED. It was run as a selective call-off from Lot 3, Combined Travel Services, of the SUPC Travel Management Services Framework. The estimated and awarded value is £30,000. The contract runs from 19 July 2025 to 18 July 2027. Bids were due by 5 July 2025 at noon. The award was active, with KEY TRAVEL LIMITED as the selected supplier. Evaluation took place through the framework call-off process for the requirement described, including managed bookings, accommodation, vehicle hire, risk management, support, sustainability reporting and performance management.

This award demonstrates a defined requirement for an SME-capable travel management provider serving a university environment. A credible competitor for a future requirement would need experience managing both UK and international business travel, with reliable booking arrangements covering transport, accommodation and vehicle hire. It would also need robust travel risk management, continuous out-of-hours customer support and the operational capacity to coordinate varied traveller needs. Demonstrable systems for sustainability reporting and performance management would be important, as would the ability to work through a public-sector framework call-off and provide measurable, consistently managed service delivery to Keele University Leisure Centre.

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Notice Information

Notice Title

Provision of a Travel Management Service for Keele University

Notice Description

Call-Off Agreement under the SUPC Travel Management Services Framework (Lot 3 - Combined Travel Services) for the provision of a comprehensive managed business travel service, including UK and international travel booking, accommodation, vehicle hire, travel risk management, and 24/7 support, with integrated sustainability reporting and performance management.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6e9243cd-4a3a-45fa-916f-a228fdacb88f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/61824249-fb86-45df-b05c-46e4057fd741
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63516000 - Travel management services

Notice Value(s)

Tender Value
£30,000 Under £100K
Lots Value
Not specified
Awards Value
£30,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Jun 20251 years ago
Contract Period
19 Jul 2025 - 18 Jul 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Keele University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE
Postcode
ST5 5BG
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
Not specified
Local Authority
Newcastle-under-Lyme
Electoral Ward
Keele
Westminster Constituency
Newcastle-under-Lyme

Supplier Information

Number of Suppliers
1
Supplier Name

Key Travel

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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