Award

Ardleigh Parish Grass Cutting and Maintenance Contracts

ARDLEIGH VILLAGE HALL

This public procurement record has 3 releases in its history.

Award

29 Apr 2025 at 14:11

TenderAmendment

04 Feb 2025 at 18:01

Tender

22 Jan 2025 at 17:13

Summary of the contracting process

Ardleigh Parish Council has awarded a contract titled "Ardleigh Parish Grass Cutting and Maintenance Contracts" under the grounds maintenance services category, with the status now marked as complete. The procurement, conducted through an open procedure below the threshold, sought tenders for comprehensive maintenance services starting from 1 April 2025 to 31 March 2028. Located in Colchester, England (postal code CO77EZ), Ardleigh Village Hall acted as the buyer. The procurement process included an emphasis on promoting biodiversity and required bidders to consider socially responsible practices. The tender process commenced on 22 January 2025, with the deadline for submissions on 21 February 2025. The contract was awarded on 14 April 2025, valued at £75,000.

This tender presents significant opportunities for businesses in the grounds maintenance and community services industries. It is particularly well-suited for small and medium-sized enterprises (SMEs) and those focused on environmental sustainability and community engagement. The requirement for innovative approaches to biodiversity, such as alternatives to glyphosate, opens doors for contractors with capabilities in environmentally friendly practices. Businesses that can offer flexible service arrangements, address ecological concerns, and emphasize social responsibility can leverage this contract to build a strong portfolio, grow within the public sector, and enhance their reputation in community-centred services.

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Notice Title

Ardleigh Parish Grass Cutting and Maintenance Contracts

Notice Description

Tenders are invited for Ardleigh Parish Council (APC) Contracts to start on 1 April 2025. Bids will be considered from suitably qualified and experienced contractors, organisations or individuals for any or all of the items in a particular section. Quotations are requested on the basis of price per item per cut/attendance, with recommendations as to number of cuts/attendance expected to be required per year, where appropriate. Please also provide cost of additional or one- off work, which may be requested, with hourly rate. The agreed number of cuts will normally be stated in the contract issued. Some flexibility is needed to do extra work and to swap, reduce or increase visits if growing conditions dictate. Ardleigh Parish Council has a duty to promote biodiversity and has a policy promotion of biodiversity. This commitment includes minimising use of herbicides. Contractors are invited to include cost of alternatives to glyphosate in their bids. As part of their tender, bidders are requested to provide information about their commitment to working in a manner which enhances biodiversity, their efforts to reduce their carbon footprint, and/or other socially responsible or community-focussed elements of their operation. Deadline for tenders is midday 12 noon 21 February 2025. Tenders should be submitted by email to tenders@ardleigh-pc.gov.uk clearly headed 'Contract tender' with a PDF attachment. Please note that this mailbox will not be checked until bids close. Queries relating to the process or specifications can be addressed to admin@ardleigh-pc.gov.uk or by phone to the Clerks on 01206 414989.

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6f5fdac5-98bc-4c0a-bd7c-56613dba4917
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/13695806-3249-4dce-a936-c3293904fa74
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

98 - Other community, social and personal services


CPV Codes

77314000 - Grounds maintenance services

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
Not specified
Awards Value
£75,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
29 Apr 202510 months ago
Submission Deadline
21 Feb 2025Expired
Future Notice Date
Not specified
Award Date
13 Apr 202510 months ago
Contract Period
31 Mar 2025 - 31 Mar 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
ARDLEIGH VILLAGE HALL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COLCHESTER
Postcode
CO7 7EZ
Post Town
Colchester
Country
England

Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH34 Essex Haven Gateway
Delivery Location
Not specified

Local Authority
Colchester
Electoral Ward
Castle
Westminster Constituency
Colchester

Supplier Information

Number of Suppliers
5
Supplier Names

A&J LIGHTING SOLUTIONS

COTTAGE LANDSCAPES

GREAT OAKTREE LAND SERVICES

JF TREE SPECIALIST

SUPERFINE FENCING

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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