Award

Barking Abbey School - Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

16 Dec 2016 at 09:52

Award Notice
Tender

18 Nov 2016 at 20:15

Tender Notice
Summary of the contracting process

The Litmus Partnership Ltd is undertaking a tendering process for cleaning, caretaking, and letting services at Barking Abbey School, located in Barking, England. This procurement is classified under the services industry category, specifically focusing on office and school cleaning services. The tender was published on 15 March 2016, and the closing date for submission of Pre-Qualification Questionnaires is set for 15 April 2016. The procurement follows a selective method and is currently in the planning stage, with a total estimated value of £2,000,000 for an initial three-year contract, with a possible two-year extension based on performance.

This tender presents a significant opportunity for service providers, particularly small and medium-sized enterprises (SMEs), to compete for a contract that has not been market tested in recent years. Companies with expertise in cleaning services, operational efficiency, and cost management would be particularly well-suited to submit proposals. The aim of the school is to achieve 'best value' through effective financial management and innovative service delivery, making this a promising contract for capable businesses looking to expand their operations in the public sector.

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Notice Information

Notice Title

Barking Abbey School - Tender for Cleaning Services

Notice Description

The successful tenderer will be required to provide cleaning, caretaking and letting services at Barking Abbey School. The cleaning, caretaking and letting services provision has not been market tested in recent years and to ensure 'best value' principles are applied the Head Teacher and School Governors have made a decision to tender these service provisions. The services are currently operated in-house and the School is seeking both technical innovation and the application of current cleaning processes within tender submissions. As a result of this the key objective of the tender exercise is to be able to identify 'best value' and work in partnership with the chosen contractor going forward. Total costs for the services are circa 400 000 GBP per annum, however the School is looking at reducing this cost year-on-year by proactively managing and monitoring the operation throughout the contract term. The contract will be based on an initial 3-year contract term with the option to extend for a further 2 years depending on service delivery and financial results. Financially the contract will be based on a fixed price agreement during the contract term and if any improvements to financial operating costs are generated then the Contractor shall share these on an agreed percentage return. The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the Client on contract performance. It is imperative that an open book policy is offered to ensure the Barking Abbey School have total clarity on financial performance and banked hours. Further information is available within the PQQ Documentation. Additional information: Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/barking_abbey_school The closing date for receipt of the Pre-Qualification Questionnaire is 15.4.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6fc51a93-adc9-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2571f3fc-a1c7-45c3-a538-ea843bcc060d
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

90 - Sewage, refuse, cleaning and environmental services

98 - Other community, social and personal services

CPV Codes

70130000 - Letting services of own property

90919000 - Office, school and office equipment cleaning services

98341000 - Accommodation services

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
£1,765,213 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
16 Dec 20169 years ago
Submission Deadline
15 Apr 2016Expired
Future Notice Date
Not specified
Award Date
3 Jul 20169 years ago
Contract Period
31 Jul 2016 - 31 Jul 2021 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BARKING
Postcode
IG11 9AG
Post Town
Ilford
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI5 Outer London - East and North East
Small Region (ITL 3)
TLI52 Barking & Dagenham and Havering
Delivery Location
TLI London
Local Authority
Barking and Dagenham
Electoral Ward
Longbridge
Westminster Constituency
Barking

Supplier Information

Number of Suppliers
1
Supplier Name

CLEANTEC SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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