Tender

Christmas Lights 2025 - 2027 (3 years) - Loughton Town Council

LOUGHTON TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

23 Jan 2025 at 13:49

Tender Notice
Summary of the contracting process

Loughton Town Council is inviting qualified specialist contractors to tender for a three-year contract (2025-2027) for the seasonal Christmas lights. This opportunity falls under the industry category of "Electrical machinery, apparatus, equipment and consumables; lighting" and is located in Loughton, Essex. The key sites to be decorated include Loughton High Road, The Broadway, and Old Station Road, with additional specific requirements for the Forest Hall and Kings Green trees, and a display for Bricklamps Path. The tender process started on 23 January 2025, and submissions are due by 17:00 on 28 March 2025. The chosen supplier will begin the contract on 31 May 2025, with the contract ending on 31 January 2027.

This tender presents a significant opportunity for businesses specialising in festive lighting and installation services. SMEs are highly encouraged to apply given the procurement method is an open procedure below the threshold, which often favours smaller organisations due to simpler and more accessible application processes. Businesses with expertise in LED lighting, storage solutions, and transportation, as well as the ability to design visually appealing street scenes, will find this contract particularly fruitful for demonstrating their capabilities and growing their portfolio within the public sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Christmas Lights 2025 - 2027 (3 years) - Loughton Town Council

Notice Description

Following completion in 2024 of their existing contract, Loughton Town Council are inviting fully qualified specialist contractors to tender for a three-year contract term for the hire supply; installation; on-going service / testing; removal; storage; and transportation of their town seasonal Christmas lights. There are also currently string lights situated in the two trees to be dressed, which will need dismantling and the trees redressed as part of the overall street scene design. There are three locations in Loughton to be decorated, which are: * Loughton High Road * The Broadway * Old Station Road Site visits are strongly recommended to help visualise specification requirements. Our Services Manager is happy to facilitate these and can be contacted on the phone number or email address above. Visual images are required as part of the tender process to assist Councillors when considering and selecting their chosen design / supplier. The design needs to incorporate the columns; two trees; and a display feature in The Broadway, all as listed in Appendix A, and should include a mixture of braids and motifs. The Forest Hall and Kings Green trees will need existing string lighting removed and replaced with a new design. All lights are to be LED and static (not flashing). There will be no daily light up times required. The lights do not have a formal switch on event, but will be turned on at the agreed date each year and left on until after the festive season. They will then be dismantled on an agreed date each year, transported and stored by the contract provider. All columns are power sourced. The Forest Hall tree is power supplied by the nearest column. The tree at Kings Green will require the electrical installation to be tested. A display piece / decor is required above the entrance to Bricklamps Path in the Broadway, Debden. This has previously been a c5 metre centre piece with surrounding lights.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7120ca77-4e0a-4452-98db-3e7a9973028f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/86a0b9a5-357a-46b9-9840-ab4925207b77
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

51 - Installation services (except software)

CPV Codes

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

51000000 - Installation services (except software)

Notice Value(s)

Tender Value
£61,200 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jan 20251 years ago
Submission Deadline
28 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 May 2025 - 31 Jan 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LOUGHTON TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LOUGTON
Postcode
IG10 2QZ
Post Town
Ilford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH35 West Essex
Delivery Location
Not specified
Local Authority
Epping Forest
Electoral Ward
Loughton St John's
Westminster Constituency
Epping Forest

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-7120ca77-4e0a-4452-98db-3e7a9973028f-2025-01-23T13:49:23Z",
    "date": "2025-01-23T13:49:23Z",
    "ocid": "ocds-b5fd17-7120ca77-4e0a-4452-98db-3e7a9973028f",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "KP-CL-20252027",
        "title": "Christmas Lights 2025 - 2027 (3 years) - Loughton Town Council",
        "description": "Following completion in 2024 of their existing contract, Loughton Town Council are inviting fully qualified specialist contractors to tender for a three-year contract term for the hire supply; installation; on-going service / testing; removal; storage; and transportation of their town seasonal Christmas lights. There are also currently string lights situated in the two trees to be dressed, which will need dismantling and the trees redressed as part of the overall street scene design. There are three locations in Loughton to be decorated, which are: * Loughton High Road * The Broadway * Old Station Road Site visits are strongly recommended to help visualise specification requirements. Our Services Manager is happy to facilitate these and can be contacted on the phone number or email address above. Visual images are required as part of the tender process to assist Councillors when considering and selecting their chosen design / supplier. The design needs to incorporate the columns; two trees; and a display feature in The Broadway, all as listed in Appendix A, and should include a mixture of braids and motifs. The Forest Hall and Kings Green trees will need existing string lighting removed and replaced with a new design. All lights are to be LED and static (not flashing). There will be no daily light up times required. The lights do not have a formal switch on event, but will be turned on at the agreed date each year and left on until after the festive season. They will then be dismantled on an agreed date each year, transported and stored by the contract provider. All columns are power sourced. The Forest Hall tree is power supplied by the nearest column. The tree at Kings Green will require the electrical installation to be tested. A display piece / decor is required above the entrance to Bricklamps Path in the Broadway, Debden. This has previously been a c5 metre centre piece with surrounding lights.",
        "datePublished": "2025-01-23T13:49:23Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "31000000",
            "description": "Electrical machinery, apparatus, equipment and consumables; lighting"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "51000000",
                "description": "Installation services (except software)"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "IG102QZ"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 61000,
            "currency": "GBP"
        },
        "value": {
            "amount": 61200,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2025-03-28T17:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2025-05-31T00:00:00+01:00",
            "endDate": "2027-01-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/86a0b9a5-357a-46b9-9840-ab4925207b77",
                "datePublished": "2025-01-23T13:49:23Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/d57198ef-8a13-4fce-9862-3d724b40c3b1",
                "format": "application/pdf"
            },
            {
                "id": "3",
                "documentType": "tenderNotice",
                "description": "List of Lights required",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/7e671cdc-fd8f-4341-b76c-50cd44ff5b3c",
                "format": "application/pdf"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/fkru265P",
            "name": "Loughton Town Council",
            "identifier": {
                "legalName": "Loughton Town Council",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/fkru265P"
            },
            "address": {
                "streetAddress": "1 Buckingham Court, Rectory Lane",
                "locality": "Lougton",
                "postalCode": "IG102QZ",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Paul Hoy",
                "email": "contact@loughton-tc.gov.uk",
                "telephone": "020 8508 4200"
            },
            "details": {
                "url": "http://www.loughton-tc.gov.uk/"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/fkru265P",
        "name": "Loughton Town Council"
    }
}