Award

Warehousing, mailing fulfilment and distribution services

DEFRA NETWORK ETENDERING PORTAL

This public procurement record has 2 releases in its history.

Award

05 Jan 2023 at 09:20

Award Notice
Tender

29 Jul 2022 at 07:40

Tender Notice
Summary of the contracting process

The Defra Network eTendering Portal has awarded a contract for warehousing, mailing fulfilment, and distribution services. The contract is valued at £560,000 and will commence on 30th April 2023, with an initial 2-year duration and the option to extend twice for 12-month periods. The services fall under the CPV code 63122000 for Warehousing services. Businesses interested in the tender process should note the procurement method as an open procedure with a tender deadline of 21st September 2022.

This tender presents an opportunity for small and medium-sized enterprises (SMEs) specialising in warehousing, mailing fulfilment, and distribution services to engage with the AHDB organisation. Located at AHDB, Stoneleigh Park, Kenilworth, England, this opportunity caters to businesses looking to grow through long-term contractual relationships. The procurement process involves registration on the eSourcing portal, expressing interest, and responding to the tender by following the indicated steps. Successful bidders can expect to deliver services to AHDB levy payers as per the specified requirements and contract terms.

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Notice Information

Notice Title

Warehousing, mailing fulfilment and distribution services

Notice Description

AWARDED - AHDB is made up of four individual sectors and a cross sector for shared responsibilities under the one AHDB central organisation, these. These sectors run separate budgets and accounts. All activities are detailed, recorded and invoiced by purchase orders from each sector. We are a publisher of a wide spectrum of technical, research and marketing resources. The publications and marketing materials are delivered to the warehouse facility either directly from source or via AHDB, entered into inventory and stored. All goods arriving will be clearly labelled with SKU, description of contents, number of boxes and quantity per box. These are then available on a call off basis to AHDB levy payers .Requests for publications are made to the Bureau team at AHDB and in some cases directly to the warehouse. The requests from AHDB are then forwarded to the warehouse facility via a portal ordering system for fulfilment and despatch to the requesting end user. The warehouse also assembles marketing, promotional and educational kits, to meet AHDB requirements. Mailing data is provided via a secure file transfer site to the warehouse facility from the AHDB Customer Relationship Management (CRM) team for all warehouse mailing activities. Under the existing contract, a sole supplier provides all warehousing, mailing and fulfilment services for AHDB under the existing tender agreement. Storage of printed matter, from single sheet flyers, multi-page brochures and any marketing aids and tools are entered into an inventory according to the ordering AHDB sector. Estimated contract start date is 30th April 2023, the initial contract is for 2 years with the option to extend for a further 2 periods of 12 months each. Additional information: Suppliers Instructions How to Express Interest in this Tender and respond to the opportunity 1. Register your company on the eSourcing portal (this is only required once) Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register Accept the terms and conditions and click 'continue' Enter your correct business and user details - Note the username you chose and click 'Save' when complete You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender Login to the portal with the username/password Click the ITTs Open To All Suppliers' link. (These Invitations to Tender open to any registered supplier) - Click on the relevant ITT to access the content. Click the 'Express Interest' button at the top of the page. This will move the ITT into your 'My ITTs' page. (This is a secure area reserved for your projects only) You can now access any attachments by clicking 'Buyer Attachments' in the 'ITT Details' box 3. Responding to the tender Click 'My Response' under 'ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the ITT There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-72bdaa64-c3ec-42bc-bd41-af5262b1de90
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c1af521e-bfec-4528-8add-521d2e24fa24
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63122000 - Warehousing services

Notice Value(s)

Tender Value
£560,000 £500K-£1M
Lots Value
Not specified
Awards Value
£560,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
5 Jan 20233 years ago
Submission Deadline
21 Sep 2022Expired
Future Notice Date
Not specified
Award Date
14 Nov 20223 years ago
Contract Period
29 Apr 2023 - 30 Apr 2027 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEFRA NETWORK ETENDERING PORTAL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KENILWORTH
Postcode
CV8 2LZ
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
Not specified
Local Authority
Warwick
Electoral Ward
Cubbington & Leek Wootton
Westminster Constituency
Kenilworth and Southam

Supplier Information

Number of Suppliers
1
Supplier Name

PARTRIDGES

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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