Tender

The Provision and Maintenance of a Financial Management System

THANET DISTRICT COUNCIL

This public procurement record has 1 release in its history.

Tender

28 Nov 2022 at 17:40

Tender Notice
Summary of the contracting process

The Thanet District Council is seeking to procure the implementation and ongoing support of a Financial Management System. This contract opportunity is being carried out under a Restricted procurement procedure with two stages. The contract is anticipated to commence in June 2023 for a duration of 5 years. The procurement deadline for submission of documents is 12 January 2023. The main procurement category is goods, and the total value of the contract is GBP 695,000.

This tender by the Thanet District Council for a Financial Management System presents an opportunity for businesses specialised in financial analysis and accounting software. The procurement process is currently in the selective stage, with a focus on enhancing financial management practices. Small and medium-sized enterprises (SMEs) are suitable for this tender opportunity. Businesses interested in modernising financial systems and providing cloud-based solutions should consider participating in this competitive procurement process.

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Notice Information

Notice Title

The Provision and Maintenance of a Financial Management System

Notice Description

Thanet District Council (TDC) is seeking to procure the implementation and ongoing support of a Financial Management System. TDC's current system has been in place for 20 years and although workable and fully supported by the current supplier, there are enhancements to be made to comply and fit with new ways of working TDC has the desire to move systems to the cloud which meets our digital principles and wider organisational strategies. The use of Google Workspace is also a contributing factor. There is a need for the following high level improvements: New working practices such as self-serve functionality for both our staff and third party suppliers engaging with our Finance Team New ways of reporting, using customised dashboards with access to all levels of data in real time. Removing the need to manipulate data outside of the system Streamline and improve our existing processes and automate more of the functions Increased efficiencies for the Finance Team and our budget managers Increased business intelligence with the ability to easily manage and forecast accounts Improved business continuity, resilience and enabling modern working through a fully cloud and browser based system This contract opportunity is being carried out under a Restricted procurement procedure, which consists of two stages. Stage 1 is the Standard Selection Questionnaire including weighted questions, where all interested bidders are invited to participate. Submitted questionnaires will be assessed following the closing date and the Council will produce a short-list of applicants comprising the Five highest scoring bidders (where five suitable applicants can be identified). Those short-listed will be advised of the timescales and requirements of the Stage 2 procedure, which will be the Invitation to Tender (ITT) process The Contract is anticipated to commence in June 2023, for a duration of 5 years Important Information: All procurement documents are attached to the Notice for this two stage Restricted Procedure, and are available for suppliers to download from the Kent Business Portal (www.kentbusinessportal.org.uk). Please note, only the Standard Selection Questionnaire - Restricted Procedure - Stage 1 Pre Qualification - Financial Management System document will be required to be completed according to instructions contained, at this first stage of the process This Stage 1 (Restricted) procurement procedure will be undertaken on the basis of a formal Standard Selection Questionnaire (SSQ). Evaluation will be on the basis of criteria and methodology as set out in the SSQ Any clarifications or questions must be submitted via the Message area of the Kent Business Portal by no later than 14.00hrs on 23 December 2022 Completed Standard Selection Questionnaire documents must be submitted electronically via the Kent Business Portal by no later than 14.00hrs on 12 January 2023

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-73dc4d93-78f2-4046-b21f-145f63d96453
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3a13cf96-1144-4927-aacb-61aec3bfb41e
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48440000 - Financial analysis and accounting software package

48442000 - Financial systems software package

Notice Value(s)

Tender Value
£695,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Nov 20223 years ago
Submission Deadline
12 Jan 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
20 Jun 2023 - 20 Jun 2028 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THANET DISTRICT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MARGATE
Postcode
CT9 1XZ
Post Town
Canterbury
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ44 East Kent
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Thanet
Electoral Ward
Cliftonville West
Westminster Constituency
East Thanet

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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