Tender

Stock Condition Survey

CITY OF LONDON CORPORATION

This public procurement record has 2 releases in its history.

TenderAmendment

21 Feb 2025 at 10:17

Tender Notice
Tender

20 Feb 2025 at 10:43

Tender Notice
Summary of the contracting process

The City of London Corporation has issued an open tender for a Stock Condition Survey of its Housing Revenue Account (HRA) properties. This project, categorised under Building Surveying Services (CPV 71315300), entails a comprehensive assessment of properties, communal areas, and external zones of estates and blocks. The survey will cover various aspects including health and safety ratings, damp and mould detection, compliance with decent homes standards, and evaluation of outbuildings. The contract period is set to begin on 7 April 2025 and end on 6 April 2026, with the tender submission deadline on 21 March 2025. This public procurement is an open procedure below the financial threshold, encouraging a wide range of participants.

This tender offers extensive opportunities for businesses specialising in surveying and building assessment services. Small and medium-sized enterprises (SMEs) as well as voluntary, community, and social enterprises (VCSEs) are particularly invited to apply, with the procurement based on qualification, technical quality, and pricing. The survey findings will aid future investment planning and asset management, representing a significant business growth opportunity for firms with expertise in property assessment and data management. Companies involved in building maintenance, asset management, and strategic property planning stand to benefit from participating in this tender.

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Notice Information

Notice Title

Stock Condition Survey

Notice Description

Project Overview: CoL require surveying firms to be invited to submit a quotation for a stock condition survey For the City of London HRA properties to take place early in 2025. The surveys will entail assessing properties, communal internal areas of blocks and external areas of our estates and blocks. The purpose of the survey is to: - To provide accurate and statistically reliable information concerning HHSRS as well as to identify any damp and mould within properties. - The stock condition survey is to include an assessment of the properties against the decent homes standard together with assessment of the key/other building components, modern facilities and thermal comfort. - To collect, validate and report upon attribute and condition information about the stock including communal and external areas for the purpose of improving existing records and future maintenance planning. - To assess the condition of outbuildings such as shed, bin areas and plant rooms. - To provide information to inform our stock valuation, asset management strategy and the HRA business plan. - Provide the data in a format to be imported into the Corporation's Keystone asset management software system eventually to be transferred to Civica - We expect 100% surveys within 12 months however no surveys are to be completed to the dwellings contained within the Barbican Estate only the communal areas and externals. Whist the stock has received investment over the previous year's coinciding with the Decent Homes programme, it has not been enough to prevent a significant injection of works that are required over the next 5 years. The primary purpose of the stock condition survey has been to assess the cost of the work to repair and maintain the stock for the next 30 years, the results of which will be used for a variety of purposes such as investment planning, asset management and informing the Corporation's Business Plan. All information recorded during the stock condition survey has been loaded onto a Microsoft SQL Server database and this has been used as the basis for analysing the data and producing the cost reports. We have provided the data in the Keystone KGI format for the Corporation to upload into their asset management system. Additional information: This will be an sub FTS open tender based on Qualification (suitability questions) Technical quality questions and Price. Please note that the CoL has moved to its own tendering portal called the 'City of London Corporation Sourcing & Contracts Portal' please check if you are registered on this portal to participate in this opportunity if not please register. Please use the following link below to access or register on the portal: https://cityoflondon.ukp.app.jaggaer.com itt_52 Stock Condition Survey

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-744e3b38-7997-4afa-80f7-c33e7638aba3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b9fb4086-91a2-4f9c-8eac-0ab89ef3cffa
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71315300 - Building surveying services

Notice Value(s)

Tender Value
£130,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Feb 20251 years ago
Submission Deadline
21 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
6 Apr 2025 - 6 Apr 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CITY OF LONDON CORPORATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC2P 2EJ
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
TLI London
Local Authority
Islington
Electoral Ward
Clerkenwell
Westminster Constituency
Islington South and Finsbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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