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Magic Notes AI Transcription summarisation tool

SOUTHAMPTON CITY COUNCIL

This public procurement record has 1 release in its history.

Award

20 Oct 2026 at 13:02

Award Notice
Summary of the contracting process

Southampton City Council procured an AI-enabled transcription and summarisation software platform to support frontline staff. The tool automates administrative work, including transcribing conversations, generating reports and extracting information from documents and conversations. Its purpose is to reduce manual record-keeping and help staff create case records and assessments. The software supply service is for delivery in Southampton.

The procurement is complete and was awarded to Beam Up Ltd. The award was made on 16 September 2026, for £57,000. The contract runs from 1 October 2026 to 30 September 2028. Southampton City Council used a selective process through a call-off from a framework agreement. The tender deadline was 16 September 2026 at 12:00. The procurement was identified as suitable for small and medium-sized enterprises. No lot breakdown or evaluation criteria are recorded in the available procurement details.

For suppliers competing for a similar Southampton City Council requirement, this award demonstrates demand for AI software that assists frontline staff with transcription, report generation and information extraction across documents and conversations. A credible provider would need a working platform that can automate these administrative tasks and support the production of case records and assessments, with a clear contribution to reducing manual record-keeping. The selected supplier was a small or medium-sized enterprise, showing that a supplier of this scale was able to deliver the requirement. The route used was a framework call-off, so experience supplying through an appropriate framework would be commercially relevant when competing for this specific type of council requirement.

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Notice Information

Notice Title

Magic Notes AI Transcription summarisation tool

Notice Description

This is an AI-enabled software platform that supports frontline staff by automating administrative tasks, including transcription, report generation and information extraction from documents and conversations. The solution is designed to improve efficiency, reduce time spent on manual record keeping, and support the creation of case records and assessments.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-74b18b0d-c741-42c6-bdfe-0ffbb757a619
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/aa67447f-8285-4a24-9fb5-aa80efe962c2
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72268000 - Software supply services

Notice Value(s)

Tender Value
£57,000 Under £100K
Lots Value
Not specified
Awards Value
£57,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
16 Sep 20261 months ago
Contract Period
1 Oct 2026 - 30 Sep 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHAMPTON CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO14 7LY
Postcode Area
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
Not specified
Local Authority
Southampton
Electoral Ward
Bargate
Westminster Constituency
Southampton Itchen

Supplier Information

Number of Suppliers
1
Supplier Name

Beam Up Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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