Tender

Street light maintenance Middleton Cheney Parish Council

MIDDLETON CHENEY PARISH COUNCIL

This public procurement record has 1 release in its history.

Tender

05 Aug 2025 at 12:37

Tender Notice
Summary of the contracting process

Middleton Cheney Parish Council is seeking qualified contractors for the comprehensive maintenance of its street lighting network, covering 200 units primarily consisting of 5-6 metre columns with LED lanterns. This procurement process, classified under the CPV code '34928510', pertains to street-lighting columns, and it employs an open procedure for interested parties. The tender stage commenced on 5th August 2025, with submissions due by 1st September 2025. Located in Middleton Cheney, England, this contract is set to begin on 29th September 2025 and will conclude on 29th September 2028. The contract value is estimated at £25,000, with the buying organisation placing significant emphasis on factors such as price, experience, and technical methodology in the evaluation criteria.

This tender presents valuable opportunities for businesses specialising in street light maintenance, particularly those with experience in handling LED lighting solutions and conducting routine inspections. Companies that can deliver high-quality services within the specified budget and possess relevant accreditations and insurance are well-positioned to compete. The focus on open procurement suggests that small and medium-sized enterprises (SMEs) are encouraged to participate, making this an attractive proposition for such entities looking to expand their portfolio by working with local government authorities.

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Notice Information

Notice Title

Street light maintenance Middleton Cheney Parish Council

Notice Description

1. Background The Council seeks a qualified contractor to provide comprehensive maintenance for its 200-unit street lighting network, comprising primarily 5-6 metre columns with LED lanterns. 2. Asset Profile * Total Units: 200 * Column Heights: Predominantly 5m and 6m * Lantern Types: "Mini Aspire LED" retrofit units, few "heritage" type. * Ownership: All assets of the contract are the responsibility of the Parish Council * Power Supply: Unmetered supply (UMS) via DNO 3. Scope of Works 3.1 Routine Inspections * Night-time patrols - monthly visual inspections of all units * Annual physical checks - of lanterns, brackets, control gear * Electrical safety testing - Once per contract (BS 7671 compliant) * Structural inspections - Once per contract (in line with ILP GN22/19) 3.2 Reactive Maintenance * Lamp failure / lantern outage: diagnosed and repaired * Control gear, photocell, cut-out replacement (like-for-like) * Minor cabling repairs * Reporting of third-party damage or vandalism * Make safe emergency repairs (within 3 hours) 3.3 Planned Maintenance * Agreed schedule for batch component replacements * Identification of obsolete stock and recommendation of equivalents 3.4 Emergency Works * Danger to life, exposed wiring, fallen columns * Immediate site attendance and public hazard mitigation 4. Technical Standards, as listed or similar * Electrical Installations: BS 7671 (18th Edition) * Street Lighting Design & Maintenance: BS 5489-1:2020 * Column Structural Integrity: ILP GN22/19 * Work on Highways: Chapter 8, Traffic Signs Manual * PPE & Health & Safety Compliance: CDM Regulations 2015 5. Record Keeping Requirements * Asset register maintenance * Repairs log with date, unit ID, fault, action taken * Components used with batch/serial reference * Quarterly submission of maintenance summaries * Open access to records on request by the Council 6. Highway Authority Liaison * Submit permits for any road works affecting carriageway or footway * Arrange closures or traffic management as needed * Notify Council of scheduled works that may affect public access 7. Tender Evaluation Criteria Criteria Weighting Price / Value for Money 40% Relevant Experience 20% Technical Methodology 20% Quality Assurance Measures 10% Social Value / Sustainability 10% 8. Submission Instructions * Bidders must submit: o Completed Tender form o Insurance and accreditation details o References for similar contracts o Company details and declaration * Deadline: Monday 1st September 2025 * Format: Email, subject TENDER DOCUMENTS ENCLOSED or paper copy marked TENDER DOCUMENTS ENCLOSED, FAO the Clerk, to the address below. * Contact: Pip Davis, clerk@middletoncheney.org.uk Middleton Cheney Parish Council Main Road, Middleton Cheney OX17 2LR

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-74bb0af6-9dff-429e-af4c-3fc04d26f6df
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/be829e10-5cab-4fc0-814a-12e27a398c02
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34928510 - Street-lighting columns

34928520 - Lampposts

34928530 - Street lamps

Notice Value(s)

Tender Value
£25,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Aug 20256 months ago
Submission Deadline
1 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
28 Sep 2025 - 29 Sep 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MIDDLETON CHENEY PARISH COUNCIL
Contact Name
Pip Davis
Contact Email
clerk@middletoncheney.org.uk
Contact Phone
01295713500

Buyer Location

Locality
BANBURY
Postcode
OX17 2LR
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF24 West Northamptonshire
Delivery Location
Not specified
Local Authority
West Northamptonshire
Electoral Ward
Middleton Cheney
Westminster Constituency
South Northamptonshire

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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