Planning

22017 Cambridgeshire County Council Access Control Contract

LGSS

This public procurement record has 1 release in its history.

Planning

08 Mar 2022 at 10:08

Planned Procurement Notice
Summary of the contracting process

The Cambridgeshire County Council is initiating the procurement process for the "22017 Cambridgeshire County Council Access Control Contract". This tender, categorised under access control systems, aims to provide a robust system capable of managing access to various buildings and car parks across Cambridgeshire. The procurement stage is currently in the planning phase, with the contract period set to commence on 1st April 2023 and continue until 31st March 2031. A budget of £70,000 has been allocated for 2023/2024, and the opportunity is expected to be advertised during the summer of 2022, with an award decision anticipated by early 2023.

This tender presents significant opportunities for businesses specialising in access control systems, particularly those that can offer innovative and flexible solutions. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations are particularly encouraged to consider this tender, as the open procurement method allows for competitive submissions. Companies that can provide advanced technology capable of integrating access controls with video systems and remote operations will likely find this opportunity especially relevant. Additionally, firms offering reliable maintenance and support services will be well-positioned to compete effectively.

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Notice Information

Notice Title

22017 Cambridgeshire County Council Access Control Contract

Notice Description

Cambridgeshire County Council (CCC) use an access control system to control and secure access to many of its buildings and car parks around Cambridgeshire. All staff, temporary workers, contractors and colleagues from partner organisations carry an ID / access card at all times. The access card acts as ID, with a photo being displayed in most cases. In addition the card contains a Mifare 4K chip which allows it to interface to proximity card readers at the various sites. Then, via programming within a database on an access control software system, access at various, days, times and dates, to buildings or subsets of doors within is controlled. CCC require a powerful access control system which will allow the control of access to a card holder, a group of card holders or a visitor to its buildings and car parks. The system must be capable of grouping control requirements for a single door, group of doors, a whole building or even a set of buildings. Within that control, we must be able to limit access times to specific dates, days, hours and minutes, including the ability to override. The system must be able to report on a violation or attempted violation of set access parameters both live and from an historic database of records using powerful and flexible reporting tools. The control system should have the ability to interface to video control and recording. It must be able to unlock and lock doors using a scheduler of commands and should also allow an operator to make immediate changes remotely. The database for the access system must be able to run on a virtual server located in CCC's data centre. The system should back up its own database daily and should be tuned, fast and efficient. In addition the system should have three network attached client PCs from where administration and control of the database is carried out. We also require the system to connect at one of the client PCs to a card printer so that our operators may print and encode access cards with no delay. For our car parks, the barrier control must be able to run space counters and also anti-pass back At door points around the buildings, we need to use either magnet locks (internal doors) or Abloy type mechanical locks. In addition, card readers, exit buttons and emergency break-glasses. The requirement to interface to power door openers for DDA is essential. We require a 24/7 callout service with a dedicated helpdesk and an 8 hour max call out response. CCC currently have a closed protocol system ("Symmetry"), however we shall entertain all solutions and offerings during this forthcoming tender process. It is envisaged that this opportunity shall go live during the Summer of 2022, with an award scheduled by early 2023. The opportunity will be advertised on contracts Finder, Find a Tender Service, and can be accessed at https://procontract.due-north.com/Opportunities/Index?p=ea3edb62-3a92-eb11-810c-005056b64545&v=2 DN601203

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7668e65b-12d5-461f-80b5-729b78b5bbc2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a4c40e57-a8e7-4655-9687-d973d2052f89
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

CPV Codes

42961100 - Access control system

Notice Value(s)

Tender Value
£560,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Mar 20223 years ago
Submission Deadline
Not specified
Future Notice Date
8 Mar 2022Expired
Award Date
Not specified
Contract Period
31 Mar 2023 - 31 Mar 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LGSS
Contact Name
Jon Collyns
Contact Email
jon.collyns@cambridgeshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
HUNTINGDON
Postcode
PE28 4YE
Post Town
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
Huntingdonshire
Electoral Ward
The Stukeleys
Westminster Constituency
Huntingdon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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