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DDaT26020 - Software Licences

UK Shared Business Services Limited

This public procurement record has 1 release in its history.

Award

12 Aug 2026 at 15:38

Award Notice
Summary of the contracting process

UK Research and Innovation required software licences and associated software package and information systems, classified under CPV 48000000. The purchase is for goods rather than works or professional services. Delivery covers the United Kingdom. UK Shared Business Services Limited is the buying organisation managing the procurement for this requirement. The arrangement is a call-off contract from the G-Cloud 14 framework, following a longlist and shortlist exercise. The requirement concerns the supply of licences at organisational scale, so relevant suppliers are software publishers, authorised resellers, licensing specialists and framework providers able to support a UK public-sector customer. The selected supplier is Workday Limited, whose offering indicates that enterprise software licensing was central to the requirement.

This procurement has been awarded and is complete. UK Shared Business Services Limited awarded the contract to Workday Limited on 23 July 2026 for £3,406,677 including the stated currency of GBP. The contract runs from 28 July 2026 to 27 July 2029. It includes an optional 12-month extension with an anticipated maximum value of £1,250,000 excluding VAT. The procurement used a selective procedure as a call-off from a framework agreement, specifically G-Cloud 14. The tender submission deadline was 20 July 2026 at 12:00 British Summer Time. The opportunity was identified as suitable for small and medium-sized enterprises, while participation was not reserved for voluntary, community or social enterprises. The award is active.

This award shows sustained public-sector demand for enterprise software licences through a framework call-off route. Suppliers best placed for a future requirement of this kind would have a compliant framework position, strong software publishing or authorised-reseller relationships, and the operational capacity to manage licensing for a large UK public-sector organisation. Credibility would also depend on clear entitlement and renewal management, reliable supply, support for users across the United Kingdom, and the financial and account-management capability to administer a multi-year arrangement. Smaller businesses may be relevant because the procurement was identified as suitable for SMEs, particularly where they offer specialist licensing expertise or partner with a major software provider. Experience in public-sector procurement and framework competitions would strengthen their position.

How relevant is this notice?

Notice Information

Notice Title

DDaT26020 - Software Licences

Notice Description

***PLEASE NOTE THIS IS AN AWARD NOTICE, NOT A CALL FOR COMPETITION*** UK Research and Innovation (UKRI) had a requirement for the provision of software licences. This Call Off contract has been sourced via a longlist shortlist exercise on the G-Cloud 14 Framework (RM1557.14). Optional 12-months extension is available in the contract. The anticipated value of the optional 12-months extension is a maximum of PS1,250,000.00 excluding VAT.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7674ab80-1d6a-41ae-af7b-029cc1767336
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/53b25237-d6a2-41b0-9578-555b97be0f17
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£3,406,677 £1M-£10M
Lots Value
Not specified
Awards Value
£3,406,677 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
12 Aug 20262 weeks ago
Submission Deadline
20 Jul 2026Expired
Future Notice Date
Not specified
Award Date
23 Jul 20261 months ago
Contract Period
28 Jul 2026 - 27 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK Shared Business Services Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

Workday Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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