Tender

Physical Records Management Software Solution to manage the Council's Paper-based Records

GLOUCESTERSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Tender

13 Aug 2021 at 14:09

Tender Notice
Summary of the contracting process

The Gloucestershire County Council is initiating a tender for the procurement of a Physical Records Management Software Solution, aimed at effectively managing the Council's paper-based records. This contract, valued at £75,000, falls under the goods category and is classified specifically as database systems and document management software. The tender is currently active, having been published on 13th August 2021, and the deadline for submissions is set for 17th September 2021. This project will primarily take place in Gloucester, England, and is being conducted through a selective procurement method, specifically a restricted procedure.

This tender presents significant opportunities for businesses specialising in software development, particularly those focused on database and document management systems. Small and medium-sized enterprises (SMEs) will find this opportunity particularly accessible, as the procurement process is designed to encourage their participation. Companies that can offer comprehensive, user-friendly solutions that meet data protection requirements and integrate with existing software systems will be well-suited to compete for this contract, which aims to enhance the records management capabilities of the Council and ensure accountability through detailed audit trails.

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Notice Information

Notice Title

Physical Records Management Software Solution to manage the Council's Paper-based Records

Notice Description

To achieve a web based physical records management system which integrates successfully with all required software systems (e.g. EDRMS; O365), enables us to manage paper records in a way that meets data protection requirements and provides the tools required to demonstrate accountability, particularly through detailed audit trails and reporting functionality. To provide a system that can both meet our current business needs and technical set up and facilitates the Council's vision for records management in the future, i.e. a system that can stand alone in the short-term but can integrate with potential future systems or tools (e.g. EDRMS; O365). To provide a comprehensive and intuitive system that allows users (including front-line services), to easily access their information and carry out their functions effectively (e.g. searching; saving inputted data). Documents available via https://www.supplyingthesouthwest.org.uk/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-771504e9-9639-47e5-8232-05cb9c2be1be
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a24bd417-2e0d-4f58-a0ef-e1d5c4af5793
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48311000 - Document management software package

48610000 - Database systems

Notice Value(s)

Tender Value
£75,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Aug 20214 years ago
Submission Deadline
17 Sep 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
23 Feb 2022 - 22 Feb 2025 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GLOUCESTERSHIRE COUNTY COUNCIL
Contact Name
Teresa Wilmshurst
Contact Email
teresa.wilmshurst@gloucestershire.gov.uk
Contact Phone
+44 1452324265

Buyer Location

Locality
GLOUCESTER
Postcode
GL1 2TH
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Gloucester
Electoral Ward
Westgate
Westminster Constituency
Gloucester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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