Award

TENDER FOR A JOINT WASTE COLLECTION CONTRACT FOR HART DISTRICT COUNCIL AND BASINGSTOKE AND DEANE BOROUGH COUNCIL 2018-2026

BASINGSTOKE & DEANE BOROUGH COUNCIL

This public procurement record has 3 releases in its history.

AwardUpdate

28 May 2020 at 10:11

Award Notice
Award

19 Feb 2018 at 10:48

Award Notice
Tender

24 Jan 2017 at 12:03

Tender Notice
Summary of the contracting process

The procurement process involves a joint waste collection contract for Hart District Council and Basingstoke and Deane Borough Council, covering the period from 2018 to 2026. The buying organisation, Basingstoke and Deane Borough Council, is seeking suppliers to manage household waste and recycling collection services. This tender is currently in the award stage, with the contract expected to commence on 3rd October 2018 and conclude on 3rd October 2026. The procurement method employed is a competitive procedure with negotiation, and the tender period ended on 20th February 2017. The delivery addresses for the services will be located within the South East region of the United Kingdom.

This opportunity is particularly suitable for small and medium-sized enterprises (SMEs) that specialise in refuse collection services, as the procuring councils are keen to explore efficiencies and new service options, such as kerbside textile collections. Businesses that can offer innovative solutions and demonstrate the capability to adapt to different collection regimes will be well-positioned to compete. Given that the service will be jointly managed by the councils, bidders should also be prepared for possible collaboration with multiple contact centres during the contract period.

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Notice Information

Notice Title

TENDER FOR A JOINT WASTE COLLECTION CONTRACT FOR HART DISTRICT COUNCIL AND BASINGSTOKE AND DEANE BOROUGH COUNCIL 2018-2026

Notice Description

Basingstoke and Deane Borough Council (BDBC) and Hart District Council (HDC) (together 'the authority') currently operate a joint contract for their household waste and recycling collection services, which is due to expire in October 2018. BDBC and HDC have agreed to continue with their joint contract arrangements and, in carrying out this re-tender process, they are seeking to realise further efficiencies. However, it is recognised that they currently have different collection regimes for residual household waste (HDC collecting alternate weekly and BDBC collecting weekly) and therefore, in order to identify potential savings and service efficiencies, the authority is (subject to BDBC Cabinet approval in March 2017) also seeking a separate price for operating a contract under which BDBC and HDC both provide alternate weekly collections for residual waste and dry recycling. The authority is also seeking Potential suppliers views on introducing a range of other optional services, including a kerbside textile collection using plastic sacks which would be placed out with either the refuse or recycling containers. The service is managed by HDC on behalf of both BDBC and HDC under an inter-authority agreement and a single Client team, thereby ensuring efficiencies and clarity of accountability for the contractor. The contract is also supported by one Contact Centre, but this could change in the future so contractors need to be aware that they could be working with two centres with differing IT systems. Basingstoke and Deane Borough Council- Situated in north Hampshire, Basingstoke & Deane has a population of 160,100 consisting of approximately 70,200 households. Whilst most residents live within the town of Basingstoke, the majority of the borough is rural, covering 245 square miles in total. Hart District Council- Situated in north Hampshire, Hart is a mainly rural area covering of 83 square miles, with a population of 89,000 consisting of 36,478 households. The district has one main town, Fleet, but has rural village settlements of Yateley, Blackwater, Odiham, Hook and Hartley Wintney. Use of Electronic Tendering Tool: The authority is utilising an electronic tendering tool to manage this procurement and communicate with Potential suppliers. Accordingly, there will be no hard copy documents issued to Potential supplier and all communications with the authority, including submission of the Selection Questionnaire response, will be conducted via the ProContract system, which can be accessed using the following link: https://sebp.due-north.com/ This procurement is being carried out under the competitive procedure with negotiation, where the call for completion was made in the Prior Information Notice published on [date TBC] 2017, Ref No: TBC. Potential suppliers are requested to submit their expression of interest by 12:00:00 on Monday 20th February 2017. Additional information: Use of Electronic Tendering Tool The authority is utilising an electronic tendering tool to manage this procurement and communicate with Potential suppliers. Accordingly, there will be no hard copy documents issued to Potential supplier and all communications with the authority, including submission of the Selection Questionnaire response, will be conducted via the ProContract system, which can be accessed using the following link: https://sebp.due-north.com/ If you need any further assistance or have any queries about using the ProContract system please contact the PROACTIS support team; contact details are as follows: Email ProContractSuppliers@proactis.com OR log a support call directly using the following link: http://proactis.kayako.com/procontractv3/Core/Default/Index quoting project ID: DN235069 This procurement is being carried out under the competitive procedure with negotiation, where the call for completion was made in the Prior Information Notice published on [date TBC] 2017, Ref No: TBC. Potential suppliers are requested to submit their expression of interest by 12:00:00 on Monday 20th February 2017.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-77897fe8-a716-4ce1-ade3-c593cf59fdb7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d86993dc-9d5e-4558-8652-4c3be94bc483
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90511000 - Refuse collection services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£5,500,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
28 May 20205 years ago
Submission Deadline
20 Feb 2017Expired
Future Notice Date
Not specified
Award Date
16 Feb 20188 years ago
Contract Period
2 Oct 2018 - 3 Oct 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BASINGSTOKE & DEANE BOROUGH COUNCIL
Contact Name
Not specified
Contact Email
procurement@basingstoke.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BASINGSTOKE
Postcode
RG21 4AH
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ37 North Hampshire
Delivery Location
TLJ South East (England)
Local Authority
Basingstoke and Deane
Electoral Ward
Eastrop & Grove
Westminster Constituency
Basingstoke

Supplier Information

Number of Suppliers
1
Supplier Name

SERCO

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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