Tender

Installation of a Air Source Heat Pump

HYTHE & DIBDEN PARISH COUNCIL

This public procurement record has 1 release in its history.

Tender

12 Aug 2022 at 11:45

Tender Notice
Summary of the contracting process

The Hythe & Dibden Parish Council is inviting tenders for the installation of an air source heat pump to replace the existing gas boiler at the Parish Hall, located in Hythe, Hampshire SO45 5AA. The procurement method is an open procedure (below threshold), with a tender deadline of noon on Friday, 23rd September 2022. The contract period is set to run from 9th January 2023 to 31st March 2023. The procurement falls under the main procurement category of "works" and is classified under CPV codes 39715000 and 42511110, related to water heaters, heating for buildings, and heat pumps.

This tender for the air source heat pump installation by Hythe & Dibden Parish Council presents an opportunity for SMEs in the industry category of water heaters and heating for buildings, particularly those specialised in heat pumps and refrigerating equipment. Businesses capable of proposing innovative designs, providing ongoing maintenance, and demonstrating environmental considerations such as low or zero global warming potential would be well-suited to compete. The opportunity aims to support sustainable practices and enhance energy efficiency at the Parish Hall in Hythe, offering potential for business growth within the region.

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Notice Information

Notice Title

Installation of a Air Source Heat Pump

Notice Description

Hythe and Dibden Parish Council is seeking tenders from suitable contractors for the installation of an air source heat pump to replace our existing gas boiler at the Parish Hall, Hythe, Hampshire.SO45 5AA The tender must include 1. Proposed installation designs, including plant room fitout and equipment. 2. Details of the estimated life span 3. Ongoing maintenance requirements and estimated costs. 4. The Flexibility to extend the system in future years. 5. The removal and decommission of the current heating system. In submitting a Tender, Tenderers accept that: * the Council may investigate and make enquiries regarding any project currently being undertaken or previously undertaken The Location of the Parish Hall is West Street Hythe Southampton SO45 6AA The Parish Hall is located a short walk from Hythe village centre alongside Ewart Recreation Ground. It offers a large hall and purpose-built stage. There is a large kitchen area with 2 serving hatches, a large reception area and cloakrooms. The hall is fully accessible and has a disabled toilet with baby changing facilities. A lay out map of the building is attached for information, however it is recommended that t a site visit to the building is arranged. The Parish Hall facility is a single storey 1970's community build at a time of rudimentary thermal efficiency technology. The Council do have certification that the building has had cavity wall insulation, however this is currently being investigated as no other records regarding insulation are available. Part of building facility is double glazed however approximately a third still has old metal or wooden window/door frames with single glazing leading to draughts and heat loss. The roof is flat and is constructed of mastic asphalt overlaid with mineral felt, a contract has just been awarded to carry out repairs to the roof of the building. This work will start in September 2022. The current boiler a Lennox G24M is now over 15 years old and is becoming inefficient and is frequently breaking. A specification of the Lennox G24M boiler is attached. The boiler currently does not provide any heating to the lower part of the building after the front door area, which includes the ladies and gent's toilets. Layout plan of the building attached. Your tender is to be sent in a sealed envelope bearing no company identification and marked Air Source Heat Pump Parish Hall to The Clerk to the Council, The Grove, 25 St John's Street, Hythe, Southampton, SO45 6BZ by noon Friday 23rd September 2022 Tenders received after the deadline will not be accepted For further questions on the tender requirements and background information, please contact the Parish Clerk on 02380841411 option 2 Additional information: Where Tenderers have any questions about the Specifications or other Contract Documentation these should be submitted by email to sue.bailey@hytheanddibden.gov.uk and in all events prior to the submission of tender. The air source heat pump design should clearly show the kW capacity and COP, and ideally a low or zero global warming potential. To arrange a site visit please contact Marcus Kendall telephone number 02380841411 option 2 or email marcus.kendall@hytheanddibden.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-78ec8e47-d8c2-416f-8507-146583fd62d3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6111d4b1-393e-4de1-a458-6bbf34da7c79
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

CPV Codes

39715000 - Water heaters and heating for buildings; plumbing equipment

42511110 - Heat pumps

42531000 - Parts of refrigerating equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Aug 20223 years ago
Submission Deadline
23 Sep 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
9 Jan 2023 - 31 Mar 2023 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HYTHE & DIBDEN PARISH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO45 6BZ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
Not specified
Local Authority
New Forest
Electoral Ward
Hythe Central
Westminster Constituency
New Forest East

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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