Award

Servicing and Maintenance of the Nottingham City Hospital Aerocom Pneumatic Air Tube System

NOTTINGHAM UNIVERSITY HOSPITALS NHS TRUST

This public procurement record has 1 release in its history.

Award

08 Apr 2024 at 10:37

Award Notice
Summary of the contracting process

The Nottingham University Hospitals NHS Trust has awarded a contract for the servicing and maintenance of the Nottingham City Hospital Aerocom pneumatic air tube system to Aerocom (UK) Ltd. The contract, with a value of £200,000, falls under the repair and maintenance services of electrical and mechanical building installations category. The procurement method used was a negotiated procedure without prior publication. The tender period ended on March 31, 2024, with the contract period set to start on April 1, 2024, and end on March 31, 2028.

This contract offers business opportunities for companies providing maintenance services for electrical and mechanical building installations. Small and medium-sized enterprises (SMEs) can also participate as the buyer has indicated suitability for SMEs. The Nottingham City Hospital, located in Nottingham, East Midlands, United Kingdom, presents a specific niche for businesses offering planned and reactive maintenance services for pneumatic air tube systems. The guaranteed next-day callout requirement and the need for 24/7 support highlight the demand for efficient and reliable service providers to support the critical healthcare infrastructure at the hospital.

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Notice Information

Notice Title

Servicing and Maintenance of the Nottingham City Hospital Aerocom Pneumatic Air Tube System

Notice Description

The contract is for the servicing and maintenance of the Aerocom pneumatic air tube system at the Nottingham City Hospital (the Services) to ensure the pneumatic tube system is subject to routine planned maintenance, mitigating the risk of downtime (e.g. due to a fault) and facilitate call outs in the event of such faults. The pneumatic air tube system enables the Nottingham University Hospitals NHS Trust (The Trust) to meet its needs as a provider of healthcare services. For example, connecting wards, surgical rooms and departments with the hospital's laboratory and central pharmacy, shortening delivery times of samples, medicines and any associated documents - minimising the requirement for manual handling. The Trust's in situ pneumatic air tube system at Nottingham City Hospital is manufactured by Aerocom UK Ltd. The Trust requires a Supplier for provision of both planned and reactive servicing and maintenance of the in situ pneumatic air tube system at the Nottingham City Hospital. The Trust's objectives are to maintain a high level of reliability and availability of its systems by ensuring sufficient provision of both planned preventative maintenance (PPM) and reactive response to call outs and call backs/breakdowns maintained at agreed performance levels, whilst ensuring value for money. The Trust has the following key requirements: - Guaranteed next day call out for reactive maintenance - Minimum of 2 PPM visits per annum - 24/7 telephone/remote support It is understood the existing Aerocom pneumatic tube system in situ at the Nottingham City Hospital is a closed protocol system and only Aerocom UK Ltd are able to service, maintain and repair the system. Therefore competition is absent for technical reasons on the grounds To substantiate this, a Prior Information Notice (PIN) notice was published as a Request for Information (RFI) to understand the market's capability to provide the Services. Based on the response received to the RFI indicating the pneumatic system at the Nottingham City Hospital is closed protocol, the Trust has awarded the contract based on relevant grounds under regulation 32 (Use of negotiated procedure without prior publication) of the Public Contract Regulations.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-79433e9e-b463-4d2a-99d1-9cbec4105062
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6e06bdff-7150-4c53-ada3-7d90c1edc063
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated procedure without prior publication (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50710000 - Repair and maintenance services of electrical and mechanical building installations

50712000 - Repair and maintenance services of mechanical building installations

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
£200,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
8 Apr 20241 years ago
Submission Deadline
31 Mar 2024Expired
Future Notice Date
Not specified
Award Date
31 Mar 20241 years ago
Contract Period
31 Mar 2024 - 31 Mar 2028 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NOTTINGHAM UNIVERSITY HOSPITALS NHS TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG5 1PB
Post Town
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLF East Midlands (England)
Local Authority
Nottingham
Electoral Ward
Sherwood
Westminster Constituency
Nottingham East

Supplier Information

Number of Suppliers
1
Supplier Name

AEROCOM (UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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