Award

Maintenance of a Choice-Based Lettings, Web-Based System

YOUR HOMES NEWCASTLE LTD

This public procurement record has 1 release in its history.

Award

09 Feb 2018 at 09:15

Award Notice
Summary of the contracting process

Your Homes Newcastle Ltd has awarded a contract for the maintenance of a web-based Choice-Based Lettings system, specifically designed for use by five local authorities in the North East. This tender, titled "Maintenance of a Choice-Based Lettings, Web-Based System," falls under the category of industry-specific software packages, with a total value of £88,000. The procurement process utilised a limited, negotiated procedure without prior publication, due to the proprietary nature of the software maintained solely by Abritas Limited. The contract period commenced on 30 March 2015 and is set to conclude on 30 March 2019, following its award on 2 March 2015 and a published notice of the award on 9 February 2018.

This tender presents a significant opportunity for businesses specialising in software maintenance, particularly those experienced with proprietary systems. Given that only Abritas Limited is eligible to provide the required maintenance, this highlights the need for companies that can offer similar proprietary solutions to engage in future projects related to housing systems or software. Companies within the software development and maintenance sector looking to expand their portfolios would be well-positioned to consider submitting tenders for similar contracts in the future.

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Notice Information

Notice Title

Maintenance of a Choice-Based Lettings, Web-Based System

Notice Description

In 2011 a Collaborative procurement took place between 5 North East local authorities to procured a web based system that allows tenants to apply for tenure across the North East. The Contract was procured through the Northern Housing Consortium Procurement organisation. The maintenance of this system is to be re-procured after the initial 5-year period has expired. However, as the system is specifically owned by Abritas Limited, no other Company can maintain the system. Therefore a negotiated process has taken place to award this maintenance Contract direct to Abritas Limited Additional information: This Contract was awarded through a negotiation process due to the fact that it is a software maintenance agreement linked to software that is only provided by its Developer. This being the case, no other Supplier can provide this requirement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7a0cf6c0-d49d-463e-93aa-861ab4f42e19
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/29b62e32-899a-42b3-b3b7-e3ca0c114d19
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated procedure without prior publication (above threshold)
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£88,000 Under £100K
Lots Value
Not specified
Awards Value
£88,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
9 Feb 20188 years ago
Submission Deadline
1 Mar 2015Expired
Future Notice Date
Not specified
Award Date
2 Mar 201510 years ago
Contract Period
29 Mar 2015 - 30 Mar 2019 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YOUR HOMES NEWCASTLE LTD
Contact Name
David Bell
Contact Email
david.w.bell@yhn.org.uk
Contact Phone
01912787765

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE7 7LX
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC North East (England)
Local Authority
Newcastle upon Tyne
Electoral Ward
Dene & South Gosforth
Westminster Constituency
Newcastle upon Tyne North

Supplier Information

Number of Suppliers
1
Supplier Name

ABRITAS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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