Award

PEP/ED/TwS Provision of School Catering 2025

BRISTOL CITY COUNCIL

This public procurement record has 3 releases in its history.

Award

15 Jul 2025 at 16:43

Award Notice
Tender

06 Mar 2025 at 14:40

Tender Notice
Tender

14 Feb 2025 at 13:24

Tender Notice
Summary of the contracting process

The public procurement process managed by Bristol City Council pertains to the "PEP/ED/TwS Provision of School Catering 2025" contract, classified under the industry category of catering supplies, specifically school catering services. This open procedure is designed to appoint a single provider under a framework agreement for the provisioning of school catering to various educational institutions, including maintained schools, nurseries, and academies in South West England. The contract, valued at £20,000,000 with a minimum guarantee of £16,000,000, spans a period of three years with an option to extend for an additional year, starting from 25th October 2025. The procurement stage is currently in the award phase, with Aspens Services Ltd announced as the successful supplier as of 28th May 2025.

This tender offers significant opportunities for businesses specialising in catering services, particularly those capable of delivering at a large scale across multiple locations, aligning with the needs of educational establishments. Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs) are considered suitable to compete in this procurement, provided they can meet the service demands outlined by the Bristol City Council framework. Given the extensive list of locations and the expansive nature of the contract, businesses with robust logistical capabilities and a diverse portfolio of catering offerings could find significant growth prospects in participating in such frameworks.

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Notice Information

Notice Title

PEP/ED/TwS Provision of School Catering 2025

Notice Description

The Council on behalf of the schools wish to appoint a single provider under framework agreement, for the provision of School Catering to schools under individual call-off contracts. The contract period will be for 3 years with the option to extend for up to a further 1 year, (3+1 year) by agreement with the council, schools, and the provider The Framework will be available to the following organisations: * Bristol City Council (BCC) Maintained Schools, Nursery Schools, Academy Schools, and other educational establishments. Please see Section 10 - 'school profiles' for listing and details of schools and nurseries. * Academy Schools, who are in a group, included in the above-named Authorities, but also in other Authorities where the Academy Group operates. * The Local Authorities in the Southwest Region of England as follows: * Bath and North East Somerset, * Bournemouth, * Christchurch and Poole, * Bristol, * Cornwall, * Devon, * Dorset, * Gloucestershire, * Isles of Scilly, * North Somerset, * Plymouth, * Somerset, * South Gloucestershire, * Swindon, * Torbay * Wiltshire.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7a61a1f5-4fc0-4833-9388-ca992f43ebdb
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/dcbc75e1-be51-486a-aeda-324186616d83
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

55 - Hotel, restaurant and retail trade services

CPV Codes

39222000 - Catering supplies

55524000 - School catering services

Notice Value(s)

Tender Value
£20,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
£16,000,000 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
15 Jul 20257 months ago
Submission Deadline
1 Apr 2025Expired
Future Notice Date
Not specified
Award Date
27 May 20259 months ago
Contract Period
24 Oct 2025 - 24 Oct 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRISTOL CITY COUNCIL
Contact Name
Caroline Bennet-Clark
Contact Email
caroline.bennet-clark@bristol.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BRISTOL
Postcode
BS1 5TR
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Bristol, City of
Electoral Ward
Hotwells and Harbourside
Westminster Constituency
Bristol Central

Supplier Information

Number of Suppliers
1
Supplier Name

ASPENS SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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