Planning

EV Fleet Lease for Royal Society for the Protection of Birds

ROYAL SOCIETY FOR THE PROTECTION OF BIRDS

This public procurement record has 2 releases in its history.

Planning

25 Mar 2025 at 15:00

Market Engagement Notice
Planning

19 Mar 2025 at 15:13

Market Engagement Notice
Summary of the contracting process

The Royal Society for the Protection of Birds (RSPB) is initiating the procurement process to lease and potentially purchase electric vans for their fleet management requirements across the United Kingdom. The tender title, "EV Fleet Lease," indicates the organisation's intention to introduce 40 electric vans over the next three years, along with supporting home charging infrastructure, driver training, and vehicle relocation services. This procurement process falls under the fleet management, repair and maintenance services industry category. Currently in the planning stage, this tender will end its market engagement on 18 April 2025.

This tender presents a significant opportunity for businesses specialising in electric vehicles, charging infrastructure, and driver training to engage with a leading conservation organisation. SMEs and VCSEs will find the procurement process accessible, given the phased delivery schedule and open approach to both new and used vehicle leasing options. Businesses with capabilities in logistical support and vehicle management across the UK are well-suited to compete for this contract, thus enabling business growth through long-term partnership opportunities with the RSPB. This could enhance market presence and contribute to sustainable mobility ventures.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

EV Fleet Lease for Royal Society for the Protection of Birds

Notice Description

We are planning a phased introduction of electric vans over the next three years to partially replace the existing diesel fleet. We have a requirement for the following: 1. 40 electric vans as per the specification below. a. We would seek to contract for 40 vans over the full period but require a call off delivery to multiple locations across the UK. We expressly don't want a bulk delivery but individual vans delivered as required. b. Of the 40 total vans we are seeking 20 between April 2025 and March 2026. c. 10 between April 2026 and March 2027 d. 10 between April 2027 and March 2028 e. We are open to lease hire options (new or used vans) as well as outright purchase. 2. Home charging infrastructure for 40 staff. Installation dates to align with van delivery. 3. Introductory driver training for staff who are new to electric vehicles. 60 sessions between April 2025 and March 2028 on a call off basis. 4. Vehicle movement service to routinely relocate vehicles around the UK. 30 movements averaging 250 miles each between April 2025 and March 2028. UK defined as England, Scotland, Wales and Northern Ireland excluding Devon and Cornwall and Scottish islands. Additional information: All responses and clarification questions to be emailed to RFI.EVFleet@rspb.org.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7eba0ce1-74dd-4874-b332-9c9e2c7f5653
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5dc9dce9-7c43-4c50-afe9-c6624d39dd66
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50111000 - Fleet management, repair and maintenance services

50111100 - Vehicle-fleet management services

50111110 - Vehicle-fleet-support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Mar 202511 months ago
Submission Deadline
Not specified
Future Notice Date
18 Apr 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROYAL SOCIETY FOR THE PROTECTION OF BIRDS
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SANDY
Postcode
SG19 2DL
Post Town
Stevenage
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH25 Central Bedfordshire
Delivery Location
Not specified
Local Authority
Central Bedfordshire
Electoral Ward
Sandy
Westminster Constituency
North Bedfordshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-7eba0ce1-74dd-4874-b332-9c9e2c7f5653-2025-03-25T15:00:37Z",
    "date": "2025-03-25T15:00:37Z",
    "ocid": "ocds-b5fd17-7eba0ce1-74dd-4874-b332-9c9e2c7f5653",
    "language": "en",
    "initiationType": "tender",
    "title": "EV Fleet Lease for Royal Society for the Protection of Birds",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2025-04-18T23:59:59+01:00"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/5dc9dce9-7c43-4c50-afe9-c6624d39dd66",
                "datePublished": "2025-03-19T15:13:21Z",
                "format": "text/html",
                "language": "en",
                "dateModified": "2025-03-25T15:00:37Z"
            },
            {
                "id": "2",
                "documentType": "technicalSpecifications",
                "description": "Request for Information documents, incudes service provision and request for information. - to be completed by supplier",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/4de3470f-d369-4ef9-992e-697d380dc937",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "3",
                "documentType": "billOfQuantity",
                "description": "Pricing request document - to be completed by supplier",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/6e943557-c171-4be4-b584-cc1e7105a109",
                "format": "application/vnd.ms-excel"
            }
        ]
    },
    "tender": {
        "id": "RSPBP0006",
        "title": "EV Fleet Lease for Royal Society for the Protection of Birds",
        "description": "We are planning a phased introduction of electric vans over the next three years to partially replace the existing diesel fleet. We have a requirement for the following: 1. 40 electric vans as per the specification below. a. We would seek to contract for 40 vans over the full period but require a call off delivery to multiple locations across the UK. We expressly don't want a bulk delivery but individual vans delivered as required. b. Of the 40 total vans we are seeking 20 between April 2025 and March 2026. c. 10 between April 2026 and March 2027 d. 10 between April 2027 and March 2028 e. We are open to lease hire options (new or used vans) as well as outright purchase. 2. Home charging infrastructure for 40 staff. Installation dates to align with van delivery. 3. Introductory driver training for staff who are new to electric vehicles. 60 sessions between April 2025 and March 2028 on a call off basis. 4. Vehicle movement service to routinely relocate vehicles around the UK. 30 movements averaging 250 miles each between April 2025 and March 2028. UK defined as England, Scotland, Wales and Northern Ireland excluding Devon and Cornwall and Scottish islands. Additional information: All responses and clarification questions to be emailed to RFI.EVFleet@rspb.org.uk",
        "status": "planning",
        "classification": {
            "scheme": "CPV",
            "id": "50111000",
            "description": "Fleet management, repair and maintenance services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "50111100",
                "description": "Vehicle-fleet management services"
            },
            {
                "scheme": "CPV",
                "id": "50111110",
                "description": "Vehicle-fleet-support services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": true,
            "vcse": true
        }
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/CsA93Rs4",
            "name": "ROYAL SOCIETY FOR THE PROTECTION OF BIRDS",
            "identifier": {
                "legalName": "ROYAL SOCIETY FOR THE PROTECTION OF BIRDS",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/CsA93Rs4"
            },
            "address": {
                "streetAddress": "R S P B, The Lodge",
                "locality": "SANDY",
                "postalCode": "SG192DL",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Rob Knight",
                "email": "RFI.EVFleet@rspb.org.uk",
                "telephone": "01767 693009"
            },
            "details": {
                "url": "https://www.rspb.org.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/CsA93Rs4",
        "name": "ROYAL SOCIETY FOR THE PROTECTION OF BIRDS"
    }
}