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Printer Leasing & Fixed Service Charges

South Ribble Borough Council

This public procurement record has 1 release in its history.

Award

11 Aug 2026 at 11:43

Award Notice
Summary of the contracting process

Chorley and South Ribble Borough Councils procured the supply and leasing of multifunction printers, together with associated software and fixed service charges. The requirement covers computer supplies and related support services delivered for the councils’ operations, under Lot 1 of the Multifunctional Devices and Associated Products and Services framework. The buyer is South Ribble Borough Council, based at the Civic Centre in Leyland. The procurement is categorised as a services requirement, although the underlying delivery includes leased printing equipment, software and ongoing service provision. It is therefore relevant to suppliers that combine managed print equipment with software, maintenance and service-charge arrangements for public-sector customers, rather than businesses supplying standalone office consumables or unrelated IT services.

This procurement is complete and has been awarded following a selective call-off from a framework agreement. The tender submission deadline was 16 March 2026 at 12 noon, and the award was made on 23 March 2026. RICOH UK LIMITED was selected as supplier for an awarded value of £70,000. The contract period runs from 1 April 2026 to 31 March 2029. The opportunity was evaluated through the framework call-off process, with participation restricted to suppliers appointed to the relevant framework lot. The procurement records the requirement as suitable for small and medium-sized enterprises, although this award went to a large supplier. No separate lot awards or cancelled awards are recorded.

For a supplier that did not win this procurement, the award provides a clear indication of demand from local government for leased multifunction printers supported by software and predictable service charges. A credible competitor for a future requirement would need to provide reliable print hardware, manage leasing arrangements and deliver continuing maintenance or support across a council environment. Experience of public-sector managed print services and the ability to operate through a framework call-off route would be commercially important. Suppliers should also be able to package equipment, software and fixed service costs into a straightforward service model, with the operational capacity to support the councils throughout a multi-year arrangement. Smaller businesses may be well placed to compete where they can demonstrate comparable delivery capability.

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Notice Information

Notice Title

Printer Leasing & Fixed Service Charges

Notice Description

Chorley & South Ribble Borough Councils procured the supply & lease of printers and associated software via the framework: Multifunctional Devices and Associated Products and Services - Lot 1 (Framework Reference CPC KJ/01/2)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8096f7fb-e11e-40d8-9c42-718805c3d45b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/775d6b89-69f1-40e8-8e2d-6d326accf0c3
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30237300 - Computer supplies

Notice Value(s)

Tender Value
£70,000 Under £100K
Lots Value
Not specified
Awards Value
£70,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
11 Aug 20262 weeks ago
Submission Deadline
16 Mar 2026Expired
Future Notice Date
Not specified
Award Date
23 Mar 20265 months ago
Contract Period
1 Apr 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Ribble Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEYLAND
Postcode
PR25 1DH
Postcode Area
Preston
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD45 Mid Lancashire
Delivery Location
Not specified
Local Authority
South Ribble
Electoral Ward
Broadfield
Westminster Constituency
South Ribble

Supplier Information

Number of Suppliers
1
Supplier Name

RICOH UK LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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