Planning

Contract Management System -E procurement

WMCOE - MIDLAND HEART

This public procurement record has 1 release in its history.

Planning

22 Aug 2018 at 13:58

Market Engagement Notice
Summary of the contracting process

The procurement process is initiated by WMCOE - Midland Heart, which is seeking Expressions of Interest (EOI) for a new Electronic Procurement and Contract Management System. This opportunity falls within the software package and information systems industry category, specifically aimed at enhancing contract management capabilities. The engagement period ends on 21st September 2018, with notifications to successful applicants expected by the end of September 2018. The estimated timeline anticipates the invitation to quote in October or November 2018, followed by the contract award in December 2018 and a contract start date of 1st April 2019. The contract duration is projected to be around six years, not exceeding EU thresholds.

This tender presents significant opportunities for businesses focused on software development and system integration, particularly those with expertise in web-based platforms and electronic procurement solutions. Companies looking to compete should demonstrate robust capabilities in key areas such as user access management, project electronic management, and contract compliance features, including GDPR adherence. This is an excellent chance for experienced firms in the IT sector to collaborate and provide innovative solutions to the public sector, thereby enhancing their business growth and market presence.

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Notice Information

Notice Title

Contract Management System -E procurement

Notice Description

- Midland Heart is seeking Expressions of Interest (EOI) from suitably capable and experienced companies to participate in a tender for a new Electronic eProcurement and Contract Management System. Indicative time line -Request for Expressions of interest to be returned by : Friday 21st September 2018 to procurement.team@midlandheart.org.uk -EOI assessment and notification back to companies by End of September 2018 -Invitation to quote issued -Approx. October /November 2018 -Contract award date -December 2018 -Contract Mobilisation Period- January 2019-March 2019 -Contract Start date - April 1st 2019 Midland Heart wishes to draw to companies attention that this opportunity is not expected to exceed the EU thresholds in its contract duration period ( approx. 6 years) - Companies wishing to express an interest in this tender must in the first instance provide evidence of successfully fulfilling the following section requirements: Section A -System capability 1.To be hosted as a Web based system 2.To have unlimited "user set up access" , with a capability to allocate different editing rights and viewing rights, with different levels of authority 3.To allow for a "quick quote" provision 4.To include a Dynamic Purchasing System capability Section B-E -procurement facility 5.To include electronic project management and tender box that connect with associated adverts to market E.g. to the official Journal of the European Union, Contracts Finder, and other electronic advertising web sites 6.To have a procurement communication function with suppliers 7.To allow complete supplier set up , independently E.g. for registration 8.An evaluation and scoring function Section C - Contract Management facility: 9.To have provision for a Contract Management Function that includes visibility of contract dates, a flagging system for review prior to expiry 10.To include meeting minute holding areas 11.To have provision to populate up to 10 Key Performance Indicators to include: percentage weighting measures, a flagging facility 12.To have a RAG /Risk procedure indicator system 13.To include a document repository area to keep records / details of suppliers e.g. training, associated trade accreditations such as gas safe accreditations 15To have a system reporting capability i.e. to be able to down load Section D- Customer service support 16.To provide an effective support facility to users - Section E- (GDPR compliance) General Data Protection Regulation 2016/19 17.To provide assurance and evidence of lawful management of any personal data that may be held in the contract management system Section F- Mobilisation planning 18.To provide a project plan demonstrating contract mobilisation EOI assessment process The top 5 companies that address the highest number of above requirements, supported by comprehensive evidence, will be invited to tender. Midland Heart reserves the right to vary the number of companies invited

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-81194fdc-ef3a-4580-845a-7c534943e923
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d339d29a-6214-4409-819f-89bdc63eb96c
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Dynamic
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Aug 20187 years ago
Submission Deadline
Not specified
Future Notice Date
21 Sep 2018Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WMCOE - MIDLAND HEART
Contact Name
Gill Brown
Contact Email
procurement.team@midlandheart.org.uk
Contact Phone
Not specified

Buyer Location

Locality
BIRMINGHAM
Postcode
B15 1LZ
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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