Planning

Supply Chain Notice: Automated Access Control System (AACS)

MINISTRY OF DEFENCE

This public procurement record has 1 release in its history.

Planning

25 Jul 2025 at 10:32

Planned Procurement Notice
Summary of the contracting process

The Ministry of Defence, located at Victory Building, Portsmouth Naval Base, is in the planning stage of a procurement process entitled "Supply Chain Notice: Automated Access Control System (AACS)." This planned procurement pertains to the installation of a new access control system at His Majesty's Naval Base in Portsmouth, classified under the industry category of access control systems (CPV code: 42961100). The procurement process is projected to commence on 1st November 2025 and conclude by 31st October 2027, with an estimated contract value of £2,000,000. Interested parties must express their interest by 18th August 2025. The base is located in the South East region of the United Kingdom, with postal code PO1 3LS.

This tender offers significant opportunities for businesses specialising in security solutions, particularly those with expertise in installing Gallagher Security systems. Companies possessing List X status, and personnel with SC (Security Check) and DV (Developed Vetting) clearances, will find themselves particularly well-suited for this contract. Small and medium-sized enterprises (SMEs) are encouraged to participate, especially those capable of providing innovative security solutions to enhance the base’s operational efficacy and strategic security objectives. This procurement not only presents a robust opportunity to work with the Ministry of Defence but also provides scope for expanding technical security portfolios and increasing business within the public sector defence industry.

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Notice Information

Notice Title

Supply Chain Notice: Automated Access Control System (AACS)

Notice Description

His Majesty's Naval Base (HMNB) Portsmouth is the oldest of three Royal Navy main operating bases in the United Kingdom and is home to almost two-thirds of the RN's surface fleet. Employing around 15,000 personnel, both service and civilian, the base is not only a major Royal Navy Headquarters and operating hub but also has significant commercial activity to directly support the RN's ships and their operations. In addition to the naval base itself, the area is also home to a major heritage area: Portsmouth Historic Dockyard, which contains several historic buildings and ships, most notably HMS Victory, HMS Warrior and The Mary Rose Museum; the National Museum of the Royal Navy is also located here. The historic dockyard area is open to members of the public, with security measures in place to prevent unauthorised access to the restricted areas of the base. The Naval Base Enterprise (MoD/KBS) propose to replace the existing base-wide automated access control system(s) (AACS) to a single manufacturer solution, including additional functionality, to provide a more secure and effective overall security strategy and operational effect, to enable the Security organisation to deliver against its strategic objective for access control. The project is proposed to be delivered across three phases and potentially, subject to SME input, multiple years. The AACS solution shall be a Gallagher Security system, installed by a Gallagher high-security approved partner/installer. The Installer shall hold List X status and Personnel must be a minimum of SC cleared with a number of DV cleared Personnel. The installer shall have an accredited IT system to enable the receipt of MOD II up to and including SECRET. Those that meet the criteria of this initial phase will be invited to participate in a final competition. Deadlines for expressions of interest are the 18th August. Any expressions received after this date will not be accepted. Additional information: If you are interested in this opportunity, please contact Dan Jackson - at Supply Chain Systems- scsystems@kbsmaritime.com to express interest quoting EOI- SYS0106-02 Access Control System and return a completed Supplier Questionnaire (SQ) and Non- Disclosure Agreement (NDA) attached to this notice. Please confirm you are registered with EU Supply when expressing interest in this opportunity and provide the exact company entity as registered. Any expression of interest that does not include the returned documentation will be rejected. KBS publish opportunities via the EU Supply Platform. As a supplier, you will need to have a registered account on EU Supply to be able to access opportunities, download documents and submit responses to Tenders. If you are not already registered, please go to UK (eu-supply.com) and click 'New Supplier Registration' and follow the simple and free registering process. Please confirm you are registered with EU Supply when expressing interest in this opportunity and provide the exact company entity as registered.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-83a3089a-3163-4e9f-a099-3f50e3ba6090
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a8ff320e-8028-4f0e-84ce-dfe033a9f837
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

CPV Codes

42961100 - Access control system

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
9 Jul 2025Expired
Award Date
Not specified
Contract Period
1 Nov 2025 - 31 Oct 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF DEFENCE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PORTSMOUTH
Postcode
PO1 3LS
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ South East (England)
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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