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Preliminary Market Engagement for Real Time Location System (

Leeds Teaching Hospitals NHS Trust

This public procurement record has 1 release in its history.

Planning

19 Oct 2026 at 10:39

Market Engagement Notice
Summary of the contracting process

Leeds Teaching Hospitals NHS Trust is exploring a real-time location system (RTLS), also known as a real-time tracking system. The technology would automatically identify and track the location of assets, equipment and inventory, and potentially people, to support the Trust’s operational needs. The engagement covers solutions available in the market and their capabilities; it is intended to help the Trust refine its requirements and consider how a future procurement might be structured. The Trust operates hospital sites across Leeds, including Leeds General Infirmary, St James’s University Hospital, Seacroft Hospital, Wharfedale Hospital and Chapel Allerton Hospital. The requirement is for a software and information system solution, with the potential for deployment across multiple hospital sites.

This process is at the preliminary market engagement stage, before any formal procurement or tender. The Trust plans a virtual supplier webinar on 11 November 2026, from 1pm to 3pm, via Microsoft Teams. Suppliers wishing to attend are asked to email their organisation name, the names of up to two attendees and each attendee’s email address; the Trust will then send the meeting invitation. The engagement is intended to gather supplier feedback and market insight to inform the Trust’s requirements and potential procurement strategy. The engagement end date is 19 October 2026. No formal procedure, tender timetable or contract term is set out. The listed value of £1 is a placeholder, not a usable estimate of the future contract’s value.

This engagement is relevant to suppliers that develop, supply or implement real-time location and tracking systems, including solutions for locating hospital assets, equipment and inventory, and potentially people. Suppliers with experience deploying these systems in complex healthcare environments may be well placed to explain how their technology could support hospital operations across several sites. The Trust is seeking to understand current solutions, technologies and supplier capabilities, as well as feedback to shape its requirements and future procurement approach. Small and medium-sized businesses and voluntary, community and social enterprises are marked as suitable. This is an opportunity to contribute market knowledge during preparation, not to submit a tender; taking part or not taking part is stated not to confer an advantage or disadvantage in any later competition, and the Trust has not committed to proceeding with one.

How relevant is this notice?

Notice Information

Notice Title

Preliminary Market Engagement for Real Time Location System (

Notice Description

Real-Time Location System (RTLS) Leeds Teaching Hospitals NHS Trust (LTHT) intends to undertake a Preliminary Market Engagement (PME) exercise in relation to a potential requirement for a Real-Time Location System (RTLS). Purpose of the Market Engagement The purpose of this Preliminary Market Engagement is to: * provide interested suppliers with an overview of the Trust's high-level requirements; * understand the solutions, technologies and capabilities currently available in the market; * obtain supplier feedback and market insight to help inform the Trust's requirements; and * support the Trust in considering its potential future procurement strategy and approach. The Trust is interested in engaging with suppliers that provide Real-Time Location System (RTLS) solutions, sometimes referred to as Real-Time Tracking Systems. RTLS technology can be used to automatically identify and track the location of assets, equipment, inventory and, where appropriate, people in real time. Through this engagement, the Trust wishes to develop its understanding of available solutions and how these may support its operational requirements. Supplier Market Engagement Webinar As part of the Preliminary Market Engagement exercise, the Trust intends to hold a virtual supplier engagement webinar as follows: Date: Wednesday, 11 November 2026 Time: 1:00 pm to 3:00 pm Location: Microsoft Teams Suppliers wishing to participate should email the Trust and provide: * the name of their organisation; * the names of up to two (2) representatives who will attend; and * the email address of each nominated representative. Following registration, the Microsoft Teams invitation will be issued directly to the nominated representatives. About Leeds Teaching Hospitals NHS Trust Leeds Teaching Hospitals NHS Trust is one of the largest and busiest acute hospital trusts in the UK. The Trust has a budget of approximately PS1.7 billion, employs more than 25,000 staff, and treated more than 1.7 million patients last year. The Trust's hospital sites include: * Leeds General Infirmary (LGI), including Leeds Children's Hospital and Leeds Dental Institute; * St James's University Hospital (SJUH), including Leeds Cancer Centre; * Seacroft Hospital; * Wharfedale Hospital; and * Chapel Allerton Hospital. Important Information This notice relates to Preliminary Market Engagement only and does not constitute the commencement of a formal procurement or competitive tendering process. Participation or non-participation in this market engagement will not, in itself, confer any advantage or disadvantage on any supplier in relation to any potential future procurement exercise. The Trust is not committed to commencing a procurement process following this engagement. Any future procurement opportunity will be subject to the Trust's governance requirements and the applicable procurement rules. Additional information: Real-Time Location System (RTLS) Preliminary Market Engagement Notice Leeds Teaching Hospitals NHS Trust (LTHT) intends to undertake a Preliminary Market Engagement (PME) exercise in relation to a potential requirement for a Real-Time Location System (RTLS). Purpose of the Market Engagement The purpose of this Preliminary Market Engagement is to: * provide interested suppliers with an overview of the Trust's high-level requirements; * understand the solutions, technologies and capabilities currently available in the market; * obtain supplier feedback and market insight to help inform the Trust's requirements; and * support the Trust in considering its potential future procurement strategy and approach. The Trust is interested in engaging with suppliers that provide Real-Time Location System (RTLS) solutions, sometimes referred to as Real-Time Tracking Systems. RTLS technology can be used to automatically identify and track the location of assets, equipment, inventory and, where appropriate, people in real time. Through this engagement, the Trust wishes to develop its understanding of available solutions and how these may support its operational requirements. Supplier Market Engagement Webinar As part of the Preliminary Market Engagement exercise, the Trust intends to hold a virtual supplier engagement webinar as follows: Date: Wednesday, 11 November 2026 Time: 1:00 pm to 3:00 pm Location: Microsoft Teams Suppliers wishing to participate should email the Trust and provide: * the name of their organisation; * the names of up to two (2) representatives who will attend; and * the email address of each nominated representative. Following registration, the Microsoft Teams invitation will be issued directly to the nominated representatives. About Leeds Teaching Hospitals NHS Trust Leeds Teaching Hospitals NHS Trust is one of the largest and busiest acute hospital trusts in the UK. The Trust has a budget of approximately PS1.7 billion, employs more than 25,000 staff, and treated more than 1.7 million patients last year. The Trust's hospital sites include: * Leeds General Infirmary (LGI), including Leeds Children's Hospital and Leeds Dental Institute; * St James's University Hospital (SJUH), including Leeds Cancer Centre; * Seacroft Hospital; * Wharfedale Hospital; and * Chapel Allerton Hospital. Important Information This notice relates to Preliminary Market Engagement only and does not constitute the commencement of a formal procurement or competitive tendering process. Participation or non-participation in this market engagement will not, in itself, confer any advantage or disadvantage on any supplier in relation to any potential future procurement exercise. The Trust is not committed to commencing a procurement process following this engagement. Any future procurement opportunity will be subject to the Trust's governance requirements and the applicable procurement rules.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-84796794-1cbf-495d-ac9c-1144302669bd
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0478eb6a-6a85-453a-bc64-2c7c0b08580d
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leeds Teaching Hospitals NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS9 7TD
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Leeds
Electoral Ward
Burmantofts & Richmond Hill
Westminster Constituency
Leeds South

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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