Award

Dorset and Wiltshire and Avon Fire and Rescue Services - Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

28 Aug 2019 at 14:17

Award Notice
Tender

26 Jul 2018 at 18:44

Tender Notice
Summary of the contracting process

The Litmus Partnership Ltd is seeking to appoint a Supplier for the provision of cleaning services for the Dorset and Wiltshire Fire and Rescue Service as well as the Avon Fire and Rescue Service. This contract is classified under "Accommodation, building and window cleaning services" and is located in the South West region of the United Kingdom. The procurement method used is selective, specifically a restricted procedure, and the current stage of the procurement process is awarded. The contract duration begins on 1st July 2019 and ends on 30th June 2024, with a possible extension of up to two years. The closing date for the Selection Questionnaire submission was 7th September 2018.

This opportunity presents significant potential for growth, especially for small and medium-sized enterprises (SMEs) capable of delivering innovative cleaning solutions tailored to the changing needs of the fire rescue services. Businesses that specialise in high-quality cleaning services and possess the flexibility to adapt to operational changes, such as modifications in location layouts and increased cleaning demands, would be ideally positioned to compete for this contract. Suppliers should be prepared to meet BICSc standards and contribute new cleaning methods and equipment to maintain an optimal environment for staff and visitors.

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Notice Information

Notice Title

Dorset and Wiltshire and Avon Fire and Rescue Services - Tender for Cleaning Services

Notice Description

The successful Supplier will be required to provide cleaning services for Dorset and Wiltshire Fire and Rescue Service and Avon Fire and Rescue Service at the locations listed in the SQ document. The Clients are seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for Dorset and Wiltshire and Avon Fire and Rescue Services. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the staff and visitors. Due to the changing requirements in each Authority, total flexibility will be required from the successful Supplier with regard to the changes in location layouts due to building works and station openings / closures, due to relocation. The basis and rationale that the Clients require the successful Supplier to operate to at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleaning is as detailed within the tender specification. The contract being tendered is for 3 years in duration from 1.7.2019 until 30.6.2022 and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis. The contract may be extended for a further period of up to 2 years, by mutual agreement. It should be noted that the successful Supplier will be expected to bring to the contract innovation, new equipment, and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. At present cleaning operatives are employed to work Monday to Friday and the costs also include a Contracts Manager, Mobile Operatives and vehicles and Supervisors. Cleaning is required over 252 days excluding bank holidays and weekends. The value of the current contract for DWFRS is circa 275 500,00 GBP per annum plus VAT, which includes window cleaning twice per annum, all periodic cleaning, washroom services and washroom supplies, but does not currently include cost for the cleaning of specific retained stations (as detailed in the SQ document). As the aforementioned stations are currently cleaned by firefighters, calculating the current costs is not possible. Future requirements will be dictated by this tender process. Further information is provided in the SQ Document. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/dorset__wiltshire_and_avon_fire_and_rescue_services__cleaning_services The closing date for receipt of the Selection Questionnaire is 7.9.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-852f14ad-6acb-48e8-bd51-c2b0163aefe8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/381afb56-d549-46d5-9a25-30536e60d06f
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90911000 - Accommodation, building and window cleaning services

Notice Value(s)

Tender Value
£950,000 £500K-£1M
Lots Value
Not specified
Awards Value
£740,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
28 Aug 20196 years ago
Submission Deadline
7 Sep 2018Expired
Future Notice Date
Not specified
Award Date
2 Jun 20196 years ago
Contract Period
30 Jun 2019 - 30 Jun 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SALISBURY
Postcode
SP1 3NR
Post Town
Salisbury
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK72 Wiltshire
Delivery Location
TLK South West (England)
Local Authority
Wiltshire
Electoral Ward
Salisbury St Francis & Stratford
Westminster Constituency
Salisbury

Supplier Information

Number of Suppliers
1
Supplier Name

TENON FM

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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