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W5083 A I Transcription Tool

Walsall Council

This public procurement record has 2 releases in its history.

AwardUpdate

16 Sep 2026 at 11:44

Award Notice
Award

16 Sep 2026 at 10:41

Award Notice
Summary of the contracting process

Walsall Metro Borough Council procured an automated artificial-intelligence note collection and transcription tool, known as Magic Notes. The software is intended to capture accurate records automatically and more efficiently than manual record keeping, freeing council officers to focus on strategic and operational work. This is a software and information systems purchase, categorised as goods. Delivery is for the council in Walsall, England. The requirement would suit a supplier providing digital products for meeting notes, audio transcription, automated record capture or related administrative productivity. The council is the buyer and end user, so suppliers should be able to support a public-sector organisation with a tool that can be adopted for officer workflows and used to produce reliable records at scale across council activity.

The procurement is complete and has been awarded through a selective call-off from a framework agreement. The contract was awarded to Beam Up Limited on 21 July 2026. The awarded value is £199,500. The contract period runs from 1 August 2026 to 31 July 2028. The tender submission deadline was 25 March 2026 at 12:00 UTC. The stated procurement value is also £199,500. The process was for goods rather than services or works, and the opportunity was identified as suitable for small and medium-sized enterprises. The award is active, with Walsall Metro Borough Council as buyer and Beam Up Limited as the selected supplier. The procurement used a framework route, so future suppliers would need to understand framework call-off purchasing and its associated competition requirements.

This award demonstrates a defined requirement for artificial-intelligence transcription and automated note-taking within Walsall council. A credible competitor for a future requirement would need a working software product that captures notes automatically, produces accurate transcriptions or records, and improves on manual administrative processes. The product would need to support officers in spending less time on record keeping while maintaining dependable outputs for operational and strategic work. Suppliers should be able to demonstrate practical deployment of comparable productivity software, reliable performance in a public-sector setting, and the capacity to support council users throughout implementation and use. The requirement was suitable for SMEs, indicating that a focused specialist technology supplier could be well placed where it can evidence product capability, service reliability and relevant delivery experience.

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Notice Information

Notice Title

W5083 A I Transcription Tool

Notice Description

Magic Notes is an automated note collection, transcription tool enabling the automated capturing of accurate records in a more efficient way than manual record keeping, freeing up time for officers for more strategic, operational matters.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-896789e3-cdf5-4e3b-a44a-bea4d4cee8dd
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/55b999f1-84cc-4725-ba32-472d970a3678
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£199,500 £100K-£500K
Lots Value
Not specified
Awards Value
£199,500 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
16 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
21 Jul 20262 months ago
Contract Period
1 Aug 2026 - 31 Jul 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Walsall Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WALSALL
Postcode
WS1 1TP
Postcode Area
Walsall
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG38 Walsall
Delivery Location
Not specified
Local Authority
Walsall
Electoral Ward
St Matthew's
Westminster Constituency
Walsall and Bloxwich

Supplier Information

Number of Suppliers
1
Supplier Name

Beam Up Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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