Tender

Attendance Monitoring Service with ePEP for LACs

OXFORDSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Tender

11 Nov 2024 at 09:01

Tender Notice
Tender

08 Oct 2024 at 15:59

Tender Notice
Summary of the contracting process

Oxfordshire County Council has initiated an open procedure procurement for an attendance monitoring service with an electronic Personal Education Plan (ePEP) for Looked After Children (LAC). The tender, published on 8th October 2024, aims to select a provider that can offer an efficient and user-friendly platform to improve educational outcomes and engagement for LAC. The contract, valued at approximately £361,250, spans from 15th May 2025 to 12th August 2029, with the procurement process set to close on 22nd November 2024. This opportunity is targeted at suppliers capable of delivering industry-specific software solutions within the education and social services sectors across England.

This tender presents significant business growth opportunities, particularly for SMEs and VCSEs specialising in educational technology and social work services. Qualified businesses can compete to provide a robust system that enhances the monitoring and reporting of attendance and educational achievements for Looked After Children. The successful bidder will be positioned to support the local authority's duty under the Children Act 1989, including offering twice-daily data collection from various educational providers. This project is ideal for firms with expertise in developing integrated educational management systems and those offering dedicated customer support and service to public sector organisations.

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Notice Information

Notice Title

Attendance Monitoring Service with ePEP for LACs

Notice Description

Oxfordshire County Council is committed to improving the educational attainment of looked-after children and has a duty under the Children Act 1989 to safeguard and promote the welfare of a child looked after by them. This includes a specific duty to promote the child's educational achievement, wherever they live or are educated. As part of this duty we are required to monitor their engagement with education including their attendance and improve educational outcomes across all aspects. All children that are looked after must have a Personal Education Plan (PEP) which is reviewed regularly in conjunction with their Looked After Child (LAC) review. The PEP forms part of their care plan. Oxfordshire County Council are looking to re-commission a platform that can host the electronic personal education plan (ePEP) for Looked After Children. We are looking for a system which will improve both the quality and efficiency of PEP's within the local authority, but also to make the process of completing a PEP streamlined and user friendly. We would also require the preferred provider to also offer a robust LAC attendance monitoring service which enables us to track and monitor the attendance of EVERY Looked After Child (LAC) in Oxfordshire. The aim of this service will be to provide up to date and accurate information about the education of Looked After Children. This will need to include twice daily collection of pupil attendance data from a range of education providers including schools, PRUs and other alternative education providers. Whilst this may be able to be collected electronically from some providers for others it will require the means to make daily phone calls. The platform will also need to be able to host electronic Personal Education Plan and manage access to the platform for relevant professionals.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8a68b366-6b95-4808-b70a-c2640d064080
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cdd74f61-d0f6-46e1-b9f5-f02fc4ff85c3
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

85 - Health and social work services

CPV Codes

48100000 - Industry specific software package

85300000 - Social work and related services

Notice Value(s)

Tender Value
£361,250 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Nov 20241 years ago
Submission Deadline
22 Nov 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
14 May 2025 - 12 Aug 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
OXFORDSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OXFORD
Postcode
OX1 1TH
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Oxford
Electoral Ward
Osney & St Thomas
Westminster Constituency
Oxford West and Abingdon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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