Award

Sir Frederic Osborn School - Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

19 Jun 2019 at 13:14

Award Notice
Tender

29 Jun 2018 at 10:21

Tender Notice
Summary of the contracting process

The Litmus Partnership Ltd is seeking bids for a tender titled "Sir Frederic Osborn School - Tender for Cleaning Services." This contract pertains to the provision of cleaning services at Sir Frederic Osborn School, located in Welwyn Garden City, Hertfordshire. The procurement process is currently in the Award stage, following a tender period that ended on 31 July 2018. The contract is set to last three years, commencing from 1 January 2019 and concluding on 31 December 2021, with a potential two-year extension. The total contract value is approximately £692,920, and it follows a selective procurement method.

This tender presents a significant opportunity for businesses in the cleaning services sector, particularly those that can demonstrate innovation and the capability to meet high cleanliness standards. Companies that offer modern cleaning methods and equipment, as well as those that are certified to the BICSc standards, would be particularly well-positioned to succeed in this competitive process. With the contract encompassing a diverse secondary school environment, suppliers with experience in educational settings may find themselves at an advantage in delivering tailored services that meet the specific needs of the school and its community.

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Notice Information

Notice Title

Sir Frederic Osborn School - Tender for Cleaning Services

Notice Description

The successful supplier will be required to provide cleaning services for Sir Frederic Osborn School (Ridgeway Academy as of 1.9.2018). Sir Frederic Osborn School in Welwyn Garden City, Hertfordshire is an inclusive secondary school with a diverse range of students and staff. The client wants students to be proud of their school and to make a positive contribution to school life by taking on leadership responsibilities and encouraging others to reach their potential. The client has big plans for the future and ultimately, aims to be an outstanding school. The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the school facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide a school that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for 3 years in duration from 1.1.2019 until 31.12.2021 with the option to extend for a further 2 years at the agreement of the school. The contract will be fixed price in nature, with the supplier invoicing the client for one-12th of the annual cost on a monthly basis. It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. At present there are 13 cleaning staffs employed at the school where the structure is 1 working supervisor and 12 cleaning operatives. There is a cleaner present in school during the day from 9:00 am - 6:00 pm. There are no incumbent members of cleaning staff who are members of the LGPS. The current incumbent contractor is Churchill Service Solutions. Contract value = 692 920 GBP over 5 years. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/sir_frederic_osborn_school The closing date for receipt of the Selection Questionnaire is 31.7.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8a7ddbe5-95b0-484a-af52-c68d36993df5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/aa231e74-0cda-4e79-a51a-b5cb15682dfb
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£692,920 £500K-£1M
Lots Value
Not specified
Awards Value
£692,920 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
19 Jun 20196 years ago
Submission Deadline
31 Jul 2018Expired
Future Notice Date
Not specified
Award Date
27 Nov 20187 years ago
Contract Period
1 Jan 2019 - 31 Dec 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WELWYN GARDEN CITY
Postcode
AL7 2AF
Post Town
St Albans
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
Not specified
Local Authority
Welwyn Hatfield
Electoral Ward
Haldens
Westminster Constituency
Welwyn Hatfield

Supplier Information

Number of Suppliers
1
Supplier Name

EVERGREEN FACILITIES SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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