Tender

Venue hire - Off campus Student Recruitment Offer-holder Days 2024

LEEDS TRINITY UNIVERSITY

This public procurement record has 1 release in its history.

Tender

23 Jan 2024 at 12:18

Tender Notice
Summary of the contracting process

The Leeds Trinity University is seeking conference facilities in Leeds city centre to host a series of student recruitment events at their new City Campus. The events will take place on specific dates in March, April, and May 2024. The procurement process is currently in the tender stage under a limited competitive quotation method. The deadline for submitting quotations is 5th February 2024, with the contract period scheduled from 2nd March to 18th May 2024.

This tender for hotel meeting and conference services by Leeds Trinity University provides an opportunity for businesses offering venue hire, conference facilities, catering services, and event support to compete for the contract. Small and medium-sized enterprises (SMEs) with experience in providing such services would be well-suited to participate in this tender. Interested businesses are required to submit quotations with detailed information on offered services and confirmation of VAT exempt status to the Head of Procurement at Leeds Trinity University.

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Notice Information

Notice Title

Venue hire - Off campus Student Recruitment Offer-holder Days 2024

Notice Description

Requirements: The university seeks to hire conference facilities at a Leeds city centre venue at which to host a series of events in support of its student recruitment activity. Offer-holder Day events include a Welcome, academic taster session, presentations about student life at LTU and student finance. The events will give prospective students insight to their future higher education experience being delivered out of the university's new City Campus, located at Trevelyan Square, and with accommodation in nearby Clarence Dock. Event calendar: All events run 0900h-1300h and will take place on: * Saturday 2nd March * Saturday 6th April * Saturday 27th April * Saturday 18th May Rooms Required: Access to rooms will be required 0800-1400h to allow set up and clear away either side of the events a) Reception area - to receive and register guests on arrival. b) Large Room - for plenary sessions, particularly the Welcome Address, and taking lunch. * capacity 75 persons. * laid out lecture style. * AV presentation equipment * public Wi-Fi * fully accessible c) 5x Breakout Room - for academic taster sessions. * capacity 30 persons each room * laid out classroom style. * AV presentation equipment, * public Wi-Fi * fully accessible Services Required: * Refreshments buffet offering Tea & Coffee and water, to be available on arrival, and again at lunch. * Packed lunch for 75 people to be taken away at 1300h. * On the day venue support to be available for queries about the venue, H&S, help with equipment, setting out catering, accessibility etc. Tenderers are asked to provide: * Their quotation, including all applicable costs, whether noted in the specification above or not. * Confirmation of VAT exempt status. * Description of the rooms, facilities, catering, and services offered. * Service levels and key performance indicators * Details of the venue location relevant to City Campus, Trevelyan Square and Clarence Dock. All quotations and queries in writing to Mark Hayter, Head of Procurement at m.hayter@leedstrinity.ac.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8de09a09-cfc4-47b1-986f-d1690618420a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/16e50c57-e6d3-45e4-85f9-d9fd627bbded
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55120000 - Hotel meeting and conference services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jan 20242 years ago
Submission Deadline
5 Feb 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Mar 2024 - 18 May 2024 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEEDS TRINITY UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS18 5HD
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Horsforth
Westminster Constituency
Leeds North West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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