Award

BFI Security Services - AWARD

BFI

This public procurement record has 2 releases in its history.

AwardUpdate

20 Jan 2020 at 17:41

Award Notice
Award

05 Jun 2018 at 10:29

Award Notice
Summary of the contracting process

The British Film Institute (BFI) has recently completed the award of a contract for security services across its five sites, including BFI Southbank, BFI IMAX, BFI Headquarters, BFI National Archive, and the BFI Master Film Store in Gaydon. This procurement, classified under 'Security services' (CPV 79710000), was carried out through a restricted procedure and concluded on 1st June 2018, with the established contract running until 31st May 2021. The BFI, located at 21 Stephen Street, London, required comprehensive security coverage, amounting to various hours of manned service throughout the year, highlighting their commitment to safety and customer engagement in these prominent public spaces.

This tender offers substantial opportunities for businesses specialising in security services, particularly small and medium enterprises (SMEs) that can provide tailored solutions to large organisations. Given the BFI's extensive requirements encompassing public-facing roles, prospective bidders should have experience in serving diverse environments and managing high visitor volumes. Companies that excel in customer service and can deliver round-the-clock support may find this contract a significant avenue for growth and collaboration with a well-respected cultural institution.

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Notice Information

Notice Title

BFI Security Services - AWARD

Notice Description

BFI is seeking a Security Services provider across its 5 sites as follows: BFI Southbank BFI Southbank is a public building located on the busy South Bank area of London with in excess of 3 million visits per year. The building has a wide range of facilities open to the public. 24 hour manned security is required for 365 days a year currently providing 476 hours of cover per week. As well as providing the usual security expertise the Security team at BFI Southbank are also an important public facing team acting as the 'front door' to a substantial number of enquiries from public or BFI Staff face to face and via telephone or email. BFI IMAX BFI IMAX is a purpose built IMAX cinema which houses 1 screen being the largest in the UK at 26m wide and 22m high and a seating capacity of 500. The film program consists of a mixture of mainstream IMAX releases and education/family screenings. 24 hour manned security is required for 365 days a year currently providing 168 hours of cover per week. As well as providing the usual security expertise the Security guard at the BFI IMAX are also an important public facing team acting as the 'front door' to a substantial number of enquiries from public or BFI Staff face to face and via telephone or email. BFI Headquarters The BFI Headquarters is situated at 21 Stephen Street, London W1T 1LN and consists of a 1960's office block on 6 floors. Currently security is required to open and close the site each working day and be present in-between which current amounts to 90 cover hours per week. The team also provides cover, when necessary, for weekend working. We also require a key holding patrol and response service to respond to alarm signals out of core hours within 1 hour. BFI National Archive The National Archive is sited on the outskirts of Berkhamsted in Hertfordshire. The site is some 9 acres in total with 90,000 square feet of buildings. The buildings comprise offices, laboratories, film handling rooms, 3 specialist safety film stores, each of some 640m2, a specialist Nitrate film store comprising 24 storage cells, a paper store, a poster store plus film processing and printing facilities. Security cover is required out of core staff hours (0800 and 1800 Monday to Friday) and 24 hours during weekends and bank holidays which currently amount to 123 hours per week. Gaydon Located near Gaydon is the BFI Master Film Store (MFS) along with a number of other vaults that together house the majority of the Nitrate stock and all master material which approximately amounts to 475,000 cans of film. The current Security Service is provided by Mobile Security Officers who also act as the Keyholding provider and Emergency Site response. Further details can be found within the 'Information and Instructions to Bidders' document, available to bidders that express an interest via the BFI's In-Tend e-Tendering Portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9257db1f-2a41-4648-b9fe-d900ca63b24b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ca9fc85b-87ef-4e9f-9064-b8c2a273c830
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79710000 - Security services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£1,982,744 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
20 Jan 20206 years ago
Submission Deadline
22 Dec 2017Expired
Future Notice Date
Not specified
Award Date
31 May 20187 years ago
Contract Period
31 May 2018 - 31 May 2021 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BFI
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W1T 1LN
Post Town
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
Not specified
Local Authority
Camden
Electoral Ward
Bloomsbury
Westminster Constituency
Holborn and St Pancras

Supplier Information

Number of Suppliers
1
Supplier Name

CARLISLE SECURITY SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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