Award

TD1542 - Book of Remembrance

DERBY CITY COUNCIL

This public procurement record has 2 releases in its history.

Award

05 May 2021 at 11:44

Award Notice
Tender

11 Feb 2021 at 14:26

Tender Notice
Summary of the contracting process

Derby City Council is seeking tenders for the "Book of Remembrance" service, aimed at providing memorialisation at Markeaton Crematorium. This procurement falls under the category of 'Funeral and related services' and is currently in the Award stage. The initial contract period will commence on 1st August 2021 and continue for three years, with the possibility of extension up to a maximum of five years depending on performance. Interested applicants should note that the deadline for tender submissions was 11th March 2021. The total budget for the contract is £100,000 over the entire duration.

This tender presents significant opportunities for businesses, particularly those experienced in providing memorial and bereavement services. Companies providing high-quality calligraphy, memorial products, or related services could find a competitive advantage in participating. As the contract is open for small to medium-sized enterprises, it allows a diverse range of businesses to compete, helping them to expand their market presence through collaboration with a local authority and engagement with bereavement support services.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

TD1542 - Book of Remembrance

Notice Description

Derby City Council has provided a Book of Remembrance as a form of memorialisation at the Markeaton Crematorium since 1956. It is a very popular form of memorialisation as it allows the Council's Bereavement Services Department the opportunity to offer a permanent memorial to family and friends following the passing away of a loved one. Historically the Council has ordered an entry from a calligraphy company to be included in the Book of Remembrance, which can be viewed annually at the Crematorium on the anniversary of the death. The service has been extended to include Memorial Cards, miniature Books of Remembrance for families to keep and engraved leather plaques, which can be ordered for display at the Crematorium. The Books of Remembrance are displayed in bespoke wooden cabinets contained in a dedicated Book Room at the Crematorium. It is also possible to view a digitised version of the memorial entry via a touch-screen display unit which is also housed in a bespoke wooden unit within the Book Room. Further, the Council has recently started to display the Book of Remembrance entries on a dedicated website enabling families to view the entry via the Internet. The Council is inviting tenders for the provision of a Book of Remembrance Service to establish a contract with an experienced company who can supply a high quality and cost effective process, enabling the Council's Bereavement Service's Department to continue to offer all of the above services to family and friends of the recently deceased. CONTRACT DURATION The initial contract period is three years; the contract is estimated to commence 1st August 2021 and expire 31st July 2024. CONTRACT EXTENSION There will be an option to extend the contract for two years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is therefore five years. BUDGET There is a maximum budget of PS100,000 for the full 5 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-93047ae4-3fa4-4728-ac92-2c47bcc0834e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fdfd572f-4c5e-4c03-951f-9f109008d6f6
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98370000 - Funeral and related services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
£100,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
5 May 20215 years ago
Submission Deadline
11 Mar 2021Expired
Future Notice Date
Not specified
Award Date
26 Apr 20215 years ago
Contract Period
31 Jul 2021 - 31 Jul 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBY CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE1 2FS
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF East Midlands (England)
Local Authority
Derby
Electoral Ward
Darley
Westminster Constituency
Derby South

Supplier Information

Number of Suppliers
1
Supplier Name

FG MARSHALL

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-93047ae4-3fa4-4728-ac92-2c47bcc0834e-2021-05-05T12:44:47+01:00",
    "date": "2021-05-05T12:44:47+01:00",
    "ocid": "ocds-b5fd17-93047ae4-3fa4-4728-ac92-2c47bcc0834e",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "TD1542",
        "title": "TD1542 - Book of Remembrance",
        "description": "Derby City Council has provided a Book of Remembrance as a form of memorialisation at the Markeaton Crematorium since 1956. It is a very popular form of memorialisation as it allows the Council's Bereavement Services Department the opportunity to offer a permanent memorial to family and friends following the passing away of a loved one. Historically the Council has ordered an entry from a calligraphy company to be included in the Book of Remembrance, which can be viewed annually at the Crematorium on the anniversary of the death. The service has been extended to include Memorial Cards, miniature Books of Remembrance for families to keep and engraved leather plaques, which can be ordered for display at the Crematorium. The Books of Remembrance are displayed in bespoke wooden cabinets contained in a dedicated Book Room at the Crematorium. It is also possible to view a digitised version of the memorial entry via a touch-screen display unit which is also housed in a bespoke wooden unit within the Book Room. Further, the Council has recently started to display the Book of Remembrance entries on a dedicated website enabling families to view the entry via the Internet. The Council is inviting tenders for the provision of a Book of Remembrance Service to establish a contract with an experienced company who can supply a high quality and cost effective process, enabling the Council's Bereavement Service's Department to continue to offer all of the above services to family and friends of the recently deceased. CONTRACT DURATION The initial contract period is three years; the contract is estimated to commence 1st August 2021 and expire 31st July 2024. CONTRACT EXTENSION There will be an option to extend the contract for two years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is therefore five years. BUDGET There is a maximum budget of PS100,000 for the full 5 years.",
        "datePublished": "2021-02-11T14:26:27Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "98370000",
            "description": "Funeral and related services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "East Midlands",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "East Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 100000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2021-03-11T14:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2021-08-01T00:00:00+01:00",
            "endDate": "2026-07-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "goods",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/617e4b3e-9544-4f51-a70d-2fd6cb1010e5",
                "datePublished": "2021-02-11T14:26:27Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "biddingDocuments",
                "url": "https://procontract.due-north.com/Advert?advertId=e004cc2e-a46b-eb11-8108-005056b64545&p=527b4bbd-5c58-e511-80ef-000c29c9ba21"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-LAE-DER",
            "name": "Derby City Council",
            "identifier": {
                "legalName": "Derby City Council",
                "scheme": "GB-LAE",
                "id": "DER"
            },
            "address": {
                "streetAddress": "Corporation Street",
                "locality": "Derby",
                "postalCode": "DE12FS",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "Procurement@derby.gov.uk",
                "telephone": "01332640768",
                "name": "Deanna Sutcliffe"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-08327941",
            "name": "FG Marshall Ltd",
            "identifier": {
                "legalName": "FG Marshall Ltd",
                "scheme": "GB-COH",
                "id": "08327941"
            },
            "address": {
                "streetAddress": "Danish Barn, Langley Bottom Farm, Langley Vale Road, Epsom, Surrey, KT18 6AP, United Kingdom"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-LAE-DER",
        "name": "Derby City Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-93047ae4-3fa4-4728-ac92-2c47bcc0834e-1",
            "status": "active",
            "date": "2021-04-27T00:00:00+01:00",
            "datePublished": "2021-05-05T12:44:47+01:00",
            "value": {
                "amount": 100000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-08327941",
                    "name": "FG Marshall Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2021-08-01T00:00:00+01:00",
                "endDate": "2026-07-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/fdfd572f-4c5e-4c03-951f-9f109008d6f6",
                    "datePublished": "2021-05-05T12:44:47+01:00",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "biddingDocuments",
                    "url": "https://procontract.due-north.com/Advert?advertId=e004cc2e-a46b-eb11-8108-005056b64545&p=527b4bbd-5c58-e511-80ef-000c29c9ba21"
                }
            ]
        }
    ]
}