Tender

UK SBS DDaT20081 UKRI Planning Tool

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 2 releases in its history.

TenderAmendment

09 Oct 2020 at 07:49

Tender Notice
Tender

24 Aug 2020 at 08:37

Tender Notice
Summary of the contracting process

The procurement process initiated by UK Shared Business Services Limited (UK SBS) involves the acquisition of a planning tool for the UK Research and Innovation (UKRI) Communications and Engagement function. The tender, titled "UK SBS DDaT20081 UKRI Planning Tool," is classified under the software package and information systems industry category. As part of the open procurement method, the deadline for bid submissions was set for Wednesday, 9th September 2020, at 14:00. Contracts for this project have a value range of £50,000 to £150,000, with the contract period scheduled to start from 12th October 2020 and run until 11th October 2021, within the United Kingdom.

This tender presents significant opportunities for businesses which offer software development, support, and implementation services, particularly those with experience in centralised communications tools. Vendors that specialise in providing tools that enhance collaboration and visibility within teams would find this project aligns well with their expertise, especially considering the need to integrate multiple communication systems into a single platform for the new UKRI directorate. Small and medium-sized enterprises (SMEs) would be especially well-suited to compete, provided they can demonstrate their capability in delivering tailored software solutions alongside robust support and training services.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

UK SBS DDaT20081 UKRI Planning Tool

Notice Description

*** The procurement procedure did not result in a contract award as no suitable offers were made. *** The final date and time for the submission of bids is Wednesday 9th September 2020 at 14:00. DO NOT apply directly to the buyer. All tender information MUST be submitted through the Delta eSourcing Portal. Brief Description of Requirement In July 2019, the nine separate council communications teams were merged into a single UKRI Communications and Engagement function comprising over 100 people. As a result, a completely new directorate was created, and no single planning tool exists for the new directorate to collaborate and plan. What planning tools are currently being used? Nine teams in different comms disciplines such as content, Web, events and press are using at least 3 different systems ranging from Excel spreadsheets on SharePoint to Trello. Therefore, the opportunity is for the supply of a Planning tool for the UK Research and Innovation (UKRI) with the associated implementation, support and training services as per below objectives. Project objectives: Planning tool * Have a central system for all Communications and Public Engagement jobs * Enable all the teams within the Communications and Public Engagement directorate to be able to work efficiently and seamlessly together * Increase visibility of each team's workload * Provide SLT with full visibility of all activities going on, so that o resources can be allocated strategically o activities can be prioritised Further information details of the requirement can be found in the ITQ Sourcing Documents in the attachments. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal. This contract will be awarded based on the evaluation criteria set out in the ITQ document. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://uksbs.delta-esourcing.com and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.com and the follow the instructions to 'Login' Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: TM2NYBH5X4 Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control. Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered further for this opportunity. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. The contracting authority expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice;and ii. to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-93f75537-822d-4cbb-b612-d8c5a9e9992f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fba18713-e912-4aa0-ac4b-54880c78e1ce
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Oct 20205 years ago
Submission Deadline
9 Sep 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
11 Oct 2020 - 11 Oct 2021 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-93f75537-822d-4cbb-b612-d8c5a9e9992f-2020-10-09T08:49:09+01:00",
    "date": "2020-10-09T08:49:09+01:00",
    "ocid": "ocds-b5fd17-93f75537-822d-4cbb-b612-d8c5a9e9992f",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "DDaT20081",
        "title": "UK SBS DDaT20081 UKRI Planning Tool",
        "description": "*** The procurement procedure did not result in a contract award as no suitable offers were made. *** The final date and time for the submission of bids is Wednesday 9th September 2020 at 14:00. DO NOT apply directly to the buyer. All tender information MUST be submitted through the Delta eSourcing Portal. Brief Description of Requirement In July 2019, the nine separate council communications teams were merged into a single UKRI Communications and Engagement function comprising over 100 people. As a result, a completely new directorate was created, and no single planning tool exists for the new directorate to collaborate and plan. What planning tools are currently being used? Nine teams in different comms disciplines such as content, Web, events and press are using at least 3 different systems ranging from Excel spreadsheets on SharePoint to Trello. Therefore, the opportunity is for the supply of a Planning tool for the UK Research and Innovation (UKRI) with the associated implementation, support and training services as per below objectives. Project objectives: Planning tool * Have a central system for all Communications and Public Engagement jobs * Enable all the teams within the Communications and Public Engagement directorate to be able to work efficiently and seamlessly together * Increase visibility of each team's workload * Provide SLT with full visibility of all activities going on, so that o resources can be allocated strategically o activities can be prioritised Further information details of the requirement can be found in the ITQ Sourcing Documents in the attachments. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal. This contract will be awarded based on the evaluation criteria set out in the ITQ document. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://uksbs.delta-esourcing.com and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.com and the follow the instructions to 'Login' Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: TM2NYBH5X4 Please disregard any content in this notice that requests your organisation \"to apply directly to the buyer\" as this unfortunately a system generated error, that is outside of the Contracting Authorities control. Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered further for this opportunity. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. The contracting authority expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice;and ii. to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx",
        "datePublished": "2020-08-24T09:37:42+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 50000,
            "currency": "GBP"
        },
        "value": {
            "amount": 150000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2020-09-09T14:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2020-10-12T00:00:00+01:00",
            "endDate": "2021-10-11T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/fba18713-e912-4aa0-ac4b-54880c78e1ce",
                "datePublished": "2020-08-24T09:37:42+01:00",
                "format": "text/html",
                "language": "en",
                "dateModified": "2020-10-09T08:49:09+01:00"
            },
            {
                "id": "2",
                "documentType": "technicalSpecifications",
                "description": "Appendix - UKRI comms asset commissioning workflow",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/03a3df69-42da-41d7-b853-3feabb2abc90",
                "format": "application/pdf"
            },
            {
                "id": "3",
                "documentType": "technicalSpecifications",
                "description": "Appendix - UKRI general comms workflow",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/ce83c1f4-1345-49d3-ab04-8022e088df03",
                "format": "application/pdf"
            },
            {
                "id": "4",
                "documentType": "evaluationCriteria",
                "description": "Invitation To Quote Questions",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/b5b864d9-4753-4a7b-a3ad-c7c2b6805bb6",
                "format": "application/pdf"
            },
            {
                "id": "5",
                "documentType": "biddingDocuments",
                "description": "AW5.2 Price Schedule",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/0803179b-d301-411f-9062-15b37d2b72a8",
                "format": "application/pdf"
            },
            {
                "id": "6",
                "documentType": "evaluationCriteria",
                "description": "PROJ1.1 Desirable Functionality Criteria",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/3edd00c8-f7e1-4c5f-8ddc-d34002039247",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "7",
                "documentType": "contractNotice",
                "description": "UKRI Software Contract Terms and Conditions",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/602b1dad-c734-4f4d-9852-e88bc22407d8",
                "format": "application/pdf"
            },
            {
                "id": "8",
                "documentType": "tenderNotice",
                "description": "Invitation to Quote - Specification",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/e5ef31fa-139f-4a15-8102-f9bc9ecb4cc6",
                "format": "application/pdf"
            },
            {
                "id": "9",
                "documentType": "tenderNotice",
                "description": "Delta eSourcing Portal",
                "url": "https://uksbs.delta-esourcing.com"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
            "name": "UK SHARED BUSINESS SERVICES LIMITED",
            "identifier": {
                "legalName": "UK SHARED BUSINESS SERVICES LIMITED",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/dXGP288m"
            },
            "address": {
                "streetAddress": "Polaris House, North Star Avenue",
                "locality": "SWINDON",
                "postalCode": "SN21FF",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "DDaT Procurement",
                "email": "DDaTprocurement@uksbs.co.uk",
                "telephone": "01793 867005"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
        "name": "UK SHARED BUSINESS SERVICES LIMITED"
    }
}