Planning

Soft market testing for Newbold Comyn Cycling Operator

WARWICK DISTRICT COUNCIL

This public procurement record has 1 release in its history.

Planning

15 Dec 2023 at 13:41

Market Engagement Notice
Summary of the contracting process

The Warwick District Council is planning a tender for the provision of sports facilities operation services at Newbold Comyn. The contract involves managing cycle trails, a cycle hub, and other related facilities. The engagement end date for this soft market testing opportunity is 8th January 2024.

This tender presents an opportunity for businesses specializing in sports facilities operation services, cycling infrastructure management, and leisure facility management to compete for a contract with Warwick District Council. The successful bidder will be responsible for managing the cycle hub building, cycle trails, and liaising with stakeholders to ensure grant conditions are met.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Soft market testing for Newbold Comyn Cycling Operator

Notice Description

The creation of the cycle trails and associated facilities is the first part of delivery of the Newbold Comyn masterplan. British Cycling and Sport England have made a grant award to the Council supporting the construction of approx. 4km of cycle trails and the refurbishment of an existing building as a cycle hub. The trails have been constructed, and opened in October 2023 under the management of Council officers and with the support of specialist contractors. The Council are aiming to have the services within this contract mobilised by no later than summer 2024. The full facilities comprise: * Blue, green and red standard trails around the north western third of the site. Trails are free to use and are designed to accommodate all abilities. * Cycle hub - a refurbishment of the old golf shop to accommodate toilets, Shop/cycle hire/minor repairs space and a cafe providing "coffee & carbs". The shop and cafe have been completed to a "shell" state and are to be fitted out internally by the appointed operator to suit its delivery model. * Learn to ride area - a contained area adjacent to the Cycle Hub where safe learning to cycle can take place. * Progressive jumps area near the trails. * Pump track - mown grassy area for racing side by side, principally in the summer. * Refurbishment of the existing BMX area at the adjacent Campion Hills site to accommodate Four-cross (4X) activity. * Planting and landscaping to be completed between the newly created tracks, In addition to the physical facilities, the Council has agreed a Development Plan with Sport England targeting the increase in cycling by specified groups of people within the community and will establish a "management group" to oversee delivery of that plan. The group includes British Cycling and voluntary local cycling groups. It will be a requirement of the appointed operator to join this management group, becoming an active member. Anticipated requirements of the proposed contract are currently: 1. Management of the cycle hub building and delivery of the services offered within it. 2. Physical and safety management of the cycle trails. 3. Monitoring and liaison - provision of staffing to deliver the Operational Plan and grant conditions agreed between Warwick District Council and Sport England and liaison with stakeholders of the facilities. The contractor will report to the Council's Sports and Leisure Contract Manager and be expected to liaise with officers responsible for maintenance contracts. WDC would like to invite interested parties to Soft Market testing meetings to offer an opportunity to discuss a potential Tender. To submit interest and apply to speak to us, please visit and register on www.csw-jets.co.uk.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9540b771-8465-4dd5-a9eb-70ed42fcd99e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f46404c6-eb67-4bee-892f-27394ec21dc0
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92610000 - Sports facilities operation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Dec 20232 years ago
Submission Deadline
Not specified
Future Notice Date
8 Jan 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WARWICK DISTRICT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEAMINGTON SPA
Postcode
CV32 5HZ
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Warwick
Electoral Ward
Leamington Clarendon
Westminster Constituency
Warwick and Leamington

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-9540b771-8465-4dd5-a9eb-70ed42fcd99e-2023-12-15T13:41:01Z",
    "date": "2023-12-15T13:41:01Z",
    "ocid": "ocds-b5fd17-9540b771-8465-4dd5-a9eb-70ed42fcd99e",
    "language": "en",
    "initiationType": "tender",
    "title": "Soft market testing for Newbold Comyn Cycling Operator",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2024-01-08T23:59:59Z"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/f46404c6-eb67-4bee-892f-27394ec21dc0",
                "datePublished": "2023-12-15T13:41:01Z",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "tender": {
        "id": "WDC-18068",
        "title": "Soft market testing for Newbold Comyn Cycling Operator",
        "description": "The creation of the cycle trails and associated facilities is the first part of delivery of the Newbold Comyn masterplan. British Cycling and Sport England have made a grant award to the Council supporting the construction of approx. 4km of cycle trails and the refurbishment of an existing building as a cycle hub. The trails have been constructed, and opened in October 2023 under the management of Council officers and with the support of specialist contractors. The Council are aiming to have the services within this contract mobilised by no later than summer 2024. The full facilities comprise: * Blue, green and red standard trails around the north western third of the site. Trails are free to use and are designed to accommodate all abilities. * Cycle hub - a refurbishment of the old golf shop to accommodate toilets, Shop/cycle hire/minor repairs space and a cafe providing \"coffee & carbs\". The shop and cafe have been completed to a \"shell\" state and are to be fitted out internally by the appointed operator to suit its delivery model. * Learn to ride area - a contained area adjacent to the Cycle Hub where safe learning to cycle can take place. * Progressive jumps area near the trails. * Pump track - mown grassy area for racing side by side, principally in the summer. * Refurbishment of the existing BMX area at the adjacent Campion Hills site to accommodate Four-cross (4X) activity. * Planting and landscaping to be completed between the newly created tracks, In addition to the physical facilities, the Council has agreed a Development Plan with Sport England targeting the increase in cycling by specified groups of people within the community and will establish a \"management group\" to oversee delivery of that plan. The group includes British Cycling and voluntary local cycling groups. It will be a requirement of the appointed operator to join this management group, becoming an active member. Anticipated requirements of the proposed contract are currently: 1. Management of the cycle hub building and delivery of the services offered within it. 2. Physical and safety management of the cycle trails. 3. Monitoring and liaison - provision of staffing to deliver the Operational Plan and grant conditions agreed between Warwick District Council and Sport England and liaison with stakeholders of the facilities. The contractor will report to the Council's Sports and Leisure Contract Manager and be expected to liaise with officers responsible for maintenance contracts. WDC would like to invite interested parties to Soft Market testing meetings to offer an opportunity to discuss a potential Tender. To submit interest and apply to speak to us, please visit and register on www.csw-jets.co.uk.",
        "status": "planning",
        "classification": {
            "scheme": "CPV",
            "id": "92610000",
            "description": "Sports facilities operation services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "West Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": true,
            "vcse": true
        }
    },
    "parties": [
        {
            "id": "GB-LAE-WAW",
            "name": "Warwick District Council",
            "identifier": {
                "legalName": "Warwick District Council",
                "scheme": "GB-LAE",
                "id": "WAW"
            },
            "address": {
                "streetAddress": "Riverside House,Milverton Hill",
                "locality": "LEAMINGTON SPA",
                "postalCode": "CV325HZ",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Jonathan Huxley",
                "email": "jonathan.huxley@warwickdc.gov.uk",
                "telephone": "01926 456 218"
            },
            "details": {
                "url": "http://www.csw-jets.co.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-LAE-WAW",
        "name": "Warwick District Council"
    }
}